1. Estate Policy

2.  When GRIDCo was formed, there was the need to manage and maintain the company’s properties in a manner which would support its operational needs. The Real Estate Section was then set up to achieve this objective.  The Estate policy was therefore enacted to guide the Section in executing its work effectively and efficiently.

3. The Section’s vision is to plan and manage the Company’s properties in a cost effective way and deliver services in a timely manner to stakeholders satisfactorily.

4. To acquire, develop, manage GRIDCo assets and deliver quality service to clients and maximize investment value.

6.  Accommodation services  Managing assets register  Space allocation services (Offices)  Cleaning services  Catering services  Furnishing services  Payments: Property rate, ground rent, utility bills and waste management and fumigation services  Reception services  Grounds and gardens management (Landscaping, etc.)  Maintenance through outsourcing

7. Procedure involved;  Institutional Accommodation  Rented Accommodation  Guest House accommodation  Hotel accommodation/reservation  Keeping occupational list and it’s updating.

8.  Coding of all minor fixed assets  Assets register and updating it  Movement of minor fixed assets from one location to another.  Boarding of unserviceable movable minor fixed assets and forwarded to Procurement for its disposal.

9.  Office allocation  Space management

10.  Outsourcing of services  Inspections  Final certification for payment

11. Procedure involved;  Request process.  Service type(Tea service, buffet, packed lunch, snack or drinks, etc.)  Lunch services currently outsourced.  Processing of invoices submitted.

12. Furnishing is divided into residential furnishing and office furnishing. By policy, we have three main levels of residential furnishing Residential Furnishing; 1. Level 1 – Chief Executive 2. Level 2 – Directors 3. Level 3 – Senior staff 4. Junior staff (G10 – G12)* * - Currently furniture loan is available for permanent staff.

13. - Procedure - Levels of office furnishing - Executive -Managers -Officers, etc.

14. Procedure: vet and process all bills regarding the following  Property Rate  Ground rent  Utility bill (Electricity, water, telephone, data, etc.)  Waste Management  Fumigation Services (Quarterly)

15.  Managing the front desk  Keeping records of visitations

16.  Landscaping for aesthetic view  Outsourcing services  Inspection and certification for payment

17. (OFFICES AND RESIDENTIAL)  Routine maintenance works – daily in nature  Preventive maintenance – Servicing  Rehabilitations of dilapidated structures.

18.  Procedure for maintenance and repair works ◦ Filling of maintenance request form and submitted to Estates. ◦ Inspection and onward submission to the maintenance Unit for necessary remedial action ◦ Outsourcing of most of the remedial works (except plumbing works which is done in-house)

19.  Servicing of equipment (Air conditioners, refrigerators, etc.) – Quarterly  Painting external and internal – Yearly

20.  Capital valuation  Rental valuation  Furniture and equipment valuation  Revaluation of minor fixed assets of the Company  Staff Housing  Rent Advance

21.  Open Market values  Mortgage values  Insurance values  Replacement values

22.  Office rental  Residential rental  Rent reviews  Advert space rental, etc.

23.  Procedure  Application form  Inspection/Valuation report  Staff recommended or not

24.  Procedure for furniture ownership  Valuation process (20% discount or 12½ savage rate)  Assist the board of survey constituting Procurement in valuing boarded items for disposal of obsolete items.

25. It is mandatory for every company to revalue its assets every four (4) years.  Procedure  Recent revaluation exercise revealed that the revalued cost of the company’s assets (Land and building)as reflected in the balance sheet stands at GH₡855,038,211.45

26. Loan scheme includes the following -Purpose of loan -Requirements for the loan -Loan agreement with the trustee and the borrower -Repayment of loan and interest -Security for loan -Inspection of site/building -Disbursement of loan -Effects of dismissal/termination from the service -Resignation/Death -Payback/Repossession condition

27.  Finance  Staffing  Resources  Public Procurement Procedure involved in renovation/rehabilitation.  Difficulty in updating records due to interference from other department.

28. The Real Estate is responsible for;  Staffs’ total comfort in working effectively.  Enhancing the value of company assets.

29. Any Questions?