1. North Carolina Emergency Management Emergency Management Assistance Compact (EMAC): Overview of the Mission Ready Package (MRP)

2. North Carolina Emergency Management Overview What is an MRP? The Value of the MRP Elements of an MRP Summary

3. North Carolina Emergency Management Introductions Name and agency Background/Experience in EM Have you ever been deployed on a mutual aid mission?

4. North Carolina Emergency Management What is an MRP? A Mission Ready Package (MRP) - Includes the supporting administrative information and documentation for deployable resources.

5. North Carolina Emergency Management What is an MRP? Specific response and recovery resource capabilities that are organized, developed, trained, and exercised prior to an emergency or disaster. Based on NIMS resource typing when possible. Has a specific mission description and capability that is clear. Includes mission cost information. Includes footprint, limiting factors, and logistical support requirement information.

6. North Carolina Emergency Management The Value of the MRP Personnel, skill sets, credentials, salaries, benefits, overtime, and equipment are all included. MRPs can be used for both intrastate and interstate mutual aid. Logistical support, necessary supplies, and space requirements are part of the MRP. An accurate estimate of costs can be determined before the MRP is deployed. No resource will be deployed without MRP information gathered.

7. North Carolina Emergency Management Elements of the MRP The MRP template can be found on the EMAC website http://www.emacweb.orghttp://www.emacweb.org

8. North Carolina Emergency Management Elements of the MRP MRP – Summary Information Travel Personnel Equipment Commodities Other – Not captured on other tabs, and very critical in capturing cost information

9. North Carolina Emergency Management REFERENCE THE MRP SPREADSHEET

10. North Carolina Emergency Management Elements: MRP Tab It’s all in the name… Identifies owner Identifies what Examples: NC-USAR TF10, NC-NCNG WLFP

11. North Carolina Emergency Management Elements: MRP Tab If NIMS typed, provide the information, else be very specific in the components, metrics, ESFs, and capabilities. Space and size requirements should not be “what we want” but should be “barest minimum we truly need.” Be very clear on the limiting factors – what you cannot do or what will hold you up from completing your mission. Costs are transposed from the other tabs, but when getting started, you can “hand jack” initial figures in each block. When “estimating” travel costs, calculate from your home station to the farthest place you’re willing to go.

12. North Carolina Emergency Management Elements: Travel Tab If you’re mainly going to be stationary on site, then pad about 50 miles per day per vehicle, else estimate the maximum miles to drive (e.g. a PA Team should calculate traveling across a state, or at least in 200 mile each way blocks). You don’t have to use GSA mileage rates. Find out how much your vehicle costs per mile (fuel, insurance, maintenance, etc.), check IRS rates, check GSA rates, then use the highest cost factor. This applies to both POV and government vehicles. The cost for meals are typically much higher at where you’re going. Take local costs and pad about an additional 50%. Don’t forget to calculate taxes and other fees in lodging. A hotel in or near a disaster area will have higher rates (like you’re going to a large metropolitan area).

13. North Carolina Emergency Management Elements: Travel Tab Think of everywhere you may park before, during and after a deployment and calculate parking fees. If you need to move supplies, or have to move restock supplies, calculate it into Shipment costs (e.g. consumables in a mobile pharmacy or hospital, or used by a hazmat team). Sources: Hotels.com, Orbitz.com, Google maps, general internet searches, area visitor bureau websites, agency’s budget and logistics staff, and vendor contract/pricing information.

14. North Carolina Emergency Management Elements: Personnel Tab If fixed teams/shifts, include everyone, and then before deployment back out those not used (e.g. fire and EMS shifts and hazmat teams) You don’t need exact names up front, you can fill in positions (e.g. first name – Battalion, last name – Chief) It is imperative to account for fringe benefits (taxes, insurances, etc.) If folks can only work 8 hours per day, make sure it is clearly denoted in the “limiting factors” section on the MRP tab. When in doubt and when salaries vary, use an average. Sources: Agency HR, Salary.com

15. North Carolina Emergency Management Elements: Equipment Tab As a rule of thumb, if it moves then it is better to use an equipment rate (by day) versus by quantity (fixed rate for duration). If it’s not listed, it’s not being reimbursed. Most vehicles have pieces of equipment that will be operated (Hurst tools, generators, light towers, etc.). Decide up front if these will be included in the master equipment line item or listed separately. Trailers should be listed separate from the prime movers towing them. Remember, if you went there with it, it needs to come back, and just the opposite applies; if you buy it there, it becomes the property of the agency you’re helping.

16. North Carolina Emergency Management Elements: Equipment Tab If your equipment comes with a service, such as satellite communications, list the service in the Other tab. Equipment includes fuel costs. If you need the requesting agency to supply you, make sure it is listed in the Logistical Support section on the MRP tab. Sources: FEMA Rate Tables - https://www.fema.gov/schedule-equipment- rateshttps://www.fema.gov/schedule-equipment- rates Agency budget Agency logistics staff Vendor/contract information

17. North Carolina Emergency Management Elements: Commodities Tab If it is expendable/consumable list it, especially the components of a kit (bandages, meds, boots, gloves, paper, toner or ink cartridges, etc.). Costs vary around the nation, and your vendor may not be able to ship it to where you are at. Check market prices. Costs constantly fluctuate. Do not use the cost that you paid for it way back when, use the cost you will use when you get back. Use individual replacement costs, not the cost of a bulk purchase. You must be able to document the use of commodities. Keep records of everything you use.

18. North Carolina Emergency Management Elements: Commodities Tab Sources: Agency budget Agency logistics section Vendor/contract information General internet websites

19. North Carolina Emergency Management Elements: Other Tab Many costs incurred are not captured on the other tabs. Think about: Repair or replace equipment damage during deployment. Decontamination and cleaning of protective equipment. Maintenance and repair of equipment to restore it to pre-deployment condition (DEF fluid, oil changes, service inspections, etc.). Laundry services on site. Telecommunication services. Back-fill costs (only if requesting agency and assisting agency agree). Toiletries for staff deployed is typically an ineligible cost.

20. North Carolina Emergency Management Elements: Other Tab Sources: Agency budget Agency logistics staff Agency maintenance staff Telecommunication service providers Vendor/contract information General websites

21. North Carolina Emergency Management Summary What is an MRP? The Value of an MRP Elements of an RMP Sources of Information

22. North Carolina Emergency Management Questions? Brian Falconer NCEM Logistics Chief Brian.Falconer@ncdps.gov Jim Brown NCEM Deputy Logistics Chief Jim.Brown@ncdps.gov Glenn Wisbey NCEM Logistics Operations Branch Manager Glenn.Wisbey@ncdps.gov Michelle Tuck NCEM Training Michelle.Tuck@ncdps.gov