1. Intern Management System Regional Coordinator

2. Modules Teacher Educator Assignment –View COE data for interns needing a TE –Assign TE –Refer COE to another Regional Coordinator All Regional Coordinators must have a username and password to access TEA –Use self-registration to create a username and password –Contact Patrick Quirk (888-598-7667 or Patrick.Quirk@ky.gov) with your username and university to have access grantedPatrick.Quirk@ky.gov –The same procedure can be followed for any assistants performing data entry of TE Assignments

3. TEA Main Page Select a TE assignment status to view –TE Requested –Assigned TEs –Internship Started

4. TEA – Requested TEs Requested TE Queue –This page lists all internships approved by EPSB for which TEs must still be assigned Once a TE is assigned to an internship, the internship will be removed from this list and visible in one of the other pages –Click on an interns name to view information about that internship Summary data for the COE will be displayed including the job function, school and committee members Beneath the internship data is the Assign TE section

5. TEA – Assign TE Assign TE –Enter the SSN of a TE and click the Assign TE button If the TEs SSN is not in the database, contact the EPSB KTIP staff (888- 598-7667) for assistance If there is no record of the TEs KTIP training in the database, contact the EPSB KTIP staff for assistance If the assignment is successful, the TE will be saved and will appear with the other committee members names –Edit TE Assignment If the TE assigned is not the correct TE, simply enter a different TE and click the Assign TE button and the new assignment will be saved and displayed if successful –Refer to another regional coordinator To refer this internship to a different region or TE assignment, select the region to which the internship should be sent and click Refer Internship –To work with a different internship, simply select a status view from the navigation list

6. TEA – Assigned TEs This list displays internships to which TEs have been assigned, but the orientation meeting has not yet been signed off on by the TE. The TE assignment can be updated until the orientation meeting is complete at which time the internship will be moved to the Internship Started view. To view details or change TE assignments, follow the same process as used to assign a TE.

7. TEA – Internship Started This view displays internships which have started. If a TE assignment must be changed after an internship has begun, contact the EPSB KTIP staff for assistance. Internship details can still be viewed from this list.

8. TE Usernames & Passwords All TEs must have a username and password in order to sign-off on RTIY reports Regional Coordinators or TEs can create usernames and passwords via the Need a Login? Click Here. link on the EPSB login page. To create a username, the following information must be provided: –First and Last Name –SSN –Email Address If a user already has a username, but needs their password reset, contact the KTIP staff