1. Welcome To The Intern Management System (IMS)
New District KTIP Coordinator
Training

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5. Modules New District Coordinator Main Page
Create COEs
View TEs
Review, check status and submit RTTs and RTIYs
Confirmation of Employment (COE)
Create, edit and view COEs
View Teacher Educator assignments
Resource Teacher Timesheet (RTT)
Review, check status and submit timesheets to EPSB
Record of Teacher Internship Year (RTIY)
Review, check status and submit Final Report to EPSB

6. COE – Create COE Step 1 - Intern Information Click on “Create COE”
Enter SSN of the intern and click “Get Intern Info”
An error will appear if the SSN is not in the database or the intern does not have the proper credentials.
If the intern is found with the proper credentials, the intern’s name and address information will be populated automatically.
Review & Update intern’s demographic information
Select the school to which the intern will be assigned
Your district is pre-selected and the school list is based upon your district
The school you select will determine the available principals for the committee
Select the semester of internship
Aug-May will be pre-selected
Enter the beginning date of the internship
Format must be MM/DD/YYYY
Click “Save and Continue” to save this information and go to the next step or click “Save & Exit” to save this page and leave the system

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10. COE – Create COE Step 2 – Assign Committee
Enter the SSN of the resource teacher for this internship.
The resource teacher must have KTIP training.
Select the principal for this internship from the dropdown list.
The principal list is generated by the school you selected on the Intern Information page.
If the principal you want to assign isn’t listed, have your LEAD coordinator, human resource director/designee assign the role in the District Role Manager application.
Click “Validate and Assign Committee”
This will check to see if the Resource Teacher is trained and create the committee assignment.
If the committee is valid, the members will be displayed with their role.
If you have the assignments you want, click “Save and Continue” to go to the next step or “Save and Exit” to leave the system.
If you want to assign different committee members, simply enter new committee members and click “Validate and Assign Committee” again.
Review data for accuracy
Click “Save and Continue”

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13. COE – Create COE Step 3 – Job Information
Enter job information by selecting from the drop down menus
New feature – select Teacher or Speech Pathologist from the list
Click the “Insert Above Data” button to make the job assignment
To add another assignment, repeat this process. All assignments will be listed in a table beneath the “Insert Above Data” button
To remove an assignment, click the “Remove” link under the LEAD Course Information:
To edit an assignment, click the “Edit” link under the LEAD Course Information:
If you have the assignment you want, click “Save and Continue” to go to the next step or “Save and Exit” to leave the system

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16. COE – Create COE Step 4 – Review COE Click on the COE to view
The COE will open Adobe Reader in a new window. To return to the Review COE page, simply close the COE window
You must have Adobe Reader installed to view the COE. If the COE does not open, contact your technology support staff to verify you have a current version of Adobe Reader configured to work with your web browser
To submit the COE to EPSB for approval, click the “Submit to EPSB for Approval” button
You will receive the message “The COE has been submitted to EPSB for Approval”

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19. COE – View/Edit COE COEs are grouped by status Denied (denied by EPSB)
Incomplete (started by district, but not submitted to EPSB)
Pending (submitted to EPSB, but not approved)
Approved (approved by EPSB)
Denied (denied by EPSB)
Resigned (approved, but then resigned)

21. RTT - Status
Resource Teachers listed alphabetically with status indicated
Where available, click a function:
View – opens the timesheet in a new window
Reject – returns timesheet to RT for edits and generates an to the RT with concerns
Submit to EPSB – sends timesheet to EPSB

22. RTIY - Status Select an intern View status of each report
Where available, click a function:
View – opens the report in a new window
Submit to EPSB – submits interim or final report to EPSB

23. Professional Learning and Assessment (PLA) KTIP Contacts
Sherri Henley –
Sharon Salsman –
Phone: (502)
Toll free: