1. Bag – O - Bytes A New Twist on GoldBags with a Splash of Technology! FPB Help Desk helpdesk@fpb.cwru.edu http://fpb.cwru.edu/it http://fpb.cwru.edu/it/bagobytes 1

2. Oracle Calendaring Wednesday, September 22 nd, 2004 Presented by: Shelli Snyder FPB HelpDesk 2

3. What it is…What it is… Shared Calendaring Similar to Microsoft Exchange/Outlook Use it with downloadable client On the web Sync with PDA 3

4. What do you mean by “Shared”? Given designate rights, you can manage other’s calendars View other calendars Create groups Invite others to meetings/scheduling meetings 4

5. How to Install Go to: http://softwarecenter.case.edu Download the program, save to convenient location Run the installer Accept all defaults Start using! NOTE: upgrade, upgrade! Install the latest Oracle for abc12 support! 5

6. Initial Setup Open and click OTHER 6

7. Login You will use your Case UserId and Password Off line agenda In-Tray handout 7

8. Works like the rest of em! Agenda Views Icons for Agenda Items handout 8

9. Let’s Schedule a Meeting! Several ways to do so… handout 9

10. Invite some Pals! handout Individuals or Groups! Checks for Conflicts! 10

11. Viewing Others Agendas By Default, anyone can open your agenda, but only your free/busy times, unless you have changed any of the access rights. This is to take advantage of the shared calendar capabilities. You May Change Access Rights And Default Viewing Rights for Your Calendar! 11

12. Viewing Other Agenda’s (cont) File/Agenda Open Open Designate File/Group Open Open Designate handout 12

13. Day events Daily Notes Tasks 13

14. Preferences Tools/Options –Agenda –Default Color Settings –In-Tray –Entry Defaults Set Notification –Scheduling –Off-Line –General –Address Book 14

15. Access Rights Tools/Access Rights –Designate ONLY for Calendar and Tasks. NOT Address and In-Tray –View Entries –View Times Only handout 15

16. Creating and Managing Groups Tools/Manage Groups –Private Only available to group owner –Members Only Used by anyone in the group 16

17. Why Can’t I Find My Student? Students/Employees taking classes –IF their student info is suppressed, they will not show up in the Oracle database. Solution, either have them create the group Or remove the suppression 17

18. General Added Info Working Off-Line Download to local machine (handy if working without network connection). Download to local file Upload to local file 18

19. General Added Info (cont) Printing (see handout for view options) 19

20. General Added Info (cont) Attachments You can! But only up to 100kb Better to do so via email 20

21. Shortcuts handout 21

22. Web Calendar http://calendar.case.edu Very similar, though you cannot open an agenda as designate! 22

23. Palm/PDA Conduit Ability to sync your Palm or Pocket PC to Oracle Calendar NOTE: you will no longer be using Palm Desktop or Outlook for calendaring! The Outlook connector does not work. You can choose to sync any of the Calendar, Address Book and Task List, or all three! NOTE: You must have your Palm Desktop/Active Sync program already installed, and you should at least sync once prior to installing the Oracle Conduits. 23

24. Download and Install http://softwarecenter.case.edu Click on Oracle Choose your OS under the Product Description Download your Conduit Remember the Triangle! Client, Server, PDA! DO NOT USE the Outlook Connector!!! 24

25. Download and Install (cont) handout 25

26. Palm After your settings, you are done! Now Sync! 26

27. Pocket PC/Dell Axim After Conduit Install/Settings: Open ActiveSync without PDA in cradle If you have a partnership, go to FILE/Delete Partnership If you sync to a file folder, click NO when it asks if you want to delete that folder! Sync your PDA now, and you will establish a new Partnership Select sync with desktop Do not choose the exchange environment if it asks Choose number of computers Set Calendar, Contacts and Tasks (or whichever you choose to sync) to Oracle 27

28. Pocket PC/Dell Axim (cont) In the Select Sync Settings, Choose the items you want to sync Click next until finished You may have to sync twice for effects to take place 28

29. Questions and FAQ’s! Thank you!!!! Please be sure to sign the sign in sheet! Thanks! 29