1. Sally Alexander, Director 970 491 7726 (Direct) Sally.alexander@colostate.edu Mona Steinke, Program Assistant 970 491 1432 OFFICE OF RISK MANAGEMENT & INSURANCE 141A General Services Building Campus Delivery 6002 Front Desk 970 491 6745 Fax 970 491 4804 01/03/2011PDI - International Travel1 Office of Risk Management & Insurance

2. 01/03/2011PDI - International Travel2 Office of Risk Management & Insurance

3. International Travel –Procedures April 1, 2009 Prior to Pre Trip travel Voucher all travelers must register with Risk Management prior to departure All international travel pre trip travel vouchers in academic units require: Dean’s signature BEFORE sent to the Provost’s Office for approval For Administrative units – pre trip travel vouchers require Vice Provost/ Vice President’s signature before it is sent to Provost’s Office 01/03/2011PDI - International Travel3 Office of Risk Management & Insurance

4. Provost’s Office Proposed Flow Chart for International Travel Approval Process. See http://www.provost.colostate.edu/index.asp?url=Res ources/faculty_affairs http://www.provost.colostate.edu/index.asp?url=Res ources/faculty_affairs See Step 2B. 01/03/2011PDI - International Travel4 Office of Risk Management & Insurance

5. Why Register with Risk Management? 1.Insurance Coverage 2.International emergency response 01/03/2011PDI - International Travel5 Office of Risk Management & Insurance

6. Improvements in the system since April 1, 2009 Time Period. From 6 weeks notice to 5 to 7 days. Online registration system More efficient, quicker, easy to use. Travel Advisory Waiver Language has been improved. Contact Office of General Counsel if you have questions. 01/03/2011PDI - International Travel6 Office of Risk Management & Insurance

7. Online registration Http://www.ehs.colostate.edu/WRisk/travelHome.aspx Select “Int’l Travel Application” Need CSU EID. Who? All CSU Faculty and Employees traveling internationally on CSU business (whether using CSU funds or not.) Either individual travelers, or administrative assistants in charge of pre trip travel. Generate an approval notice to be printed out and attached to pre trip travel voucher for approval. 01/03/2011PDI - International Travel7 Office of Risk Management & Insurance

8. Countries subject to a US State Department Travel Advisory require EACH traveler to complete and sign a travel advisory waiver, and fax it to Risk Management at 1-4804. For current travel advisories http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html# http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html# 01/03/2011PDI - International Travel8 Office of Risk Management & Insurance

9. Students!!! CSU EID status Where traveler has a student status as recorded in CSU EID notification will be sent to OIP. Students traveling as employees- RM Students traveling internationally as part of their student status – OIP OIP – will require students to complete documentation, and will require a waiver where travel is to a destination subject to a US State Dept Travel Advisory 01/03/2011PDI - International Travel9 Office of Risk Management & Insurance

10. What’s New? Continue to look at ways to streamline process Kuali Travel Portal Office of International Education International Emergency Response planning – Public Safety Team. No registration prior to departure, means that trip expenses may not be reimbursed. 01/03/2011PDI - International Travel10 Office of Risk Management & Insurance

11. What’s Covered? Reasonable medical expenses Medically necessary evacuation Repatriation of remains Security evacuation Liability – auto accidents Lost document assistance Translation services In country assistance 01/03/2011PDI - International Travel11 Office of Risk Management & Insurance

12. What’s NOT Covered? Spouse or dependents. Personal / private/ for pleasure trips Intentional / criminal acts. Immigration/ visa violations Trip cancellation/ delay coverage. (Cost of plane tickets in the event of cancellation or delay based on an insurable event.) 01/03/2011PDI - International Travel12 Office of Risk Management & Insurance

13. How to file a claim? Most common: Medical Expenses for treatment (illness) received while on official CSU business. 1.Keep all receipts, invoices etc of your doctors/ hospital visit, keep copies of correspondence with personal health insurer. 2.Contact Risk Management immediately on your return 3.Risk Management will assist you in submitting claim. Chubb will send correspondence (admitting, denying, payment directly to you. ) We have 30 days to notify Chubb. 4.Insurance is Excess – so need to submit to personal health insurer first. 01/03/2011PDI - International Travel13 Office of Risk Management & Insurance

14. Sally Alexander, Director 970 491 7726 (Direct) Sally.alexander@colostate.edu Mona Steinke, Program Assistant 970 491 1432 OFFICE OF RISK MANAGEMENT & INSURANCE 141A General Services Building Campus Delivery 6002 Front Desk 970 491 6745 Fax 970 491 4804 01/03/2011PDI - International Travel14 Office of Risk Management & Insurance

15. Other contacts: 1.Provost’s Office http://www.provost.colostate.edu/index.asp?url=Resourc es/faculty_affairs http://www.provost.colostate.edu/index.asp?url=Resourc es/faculty_affairs 2.Travel Serviceshttp://busfin.colostate.edu/trv.aspxhttp://busfin.colostate.edu/trv.aspx 3.Office of International Programs (for ALL Students) http://wsprod.colostate.edu/cwis30/2007/main/index.asp http://wsprod.colostate.edu/cwis30/2007/main/index.asp 4.Human Resource Services – Benefits Office – Travel Insurance (for vacation/ personal use, includes spouses.) http://www.hrs.colostate.edu/benefits/index.html http://www.hrs.colostate.edu/benefits/index.html 01/03/2011PDI - International Travel15 Office of Risk Management & Insurance