1. Your Guide to Student Employment www.hr.uncc.edu/students

2. Goals and Objectives Types of Student Appointments Types of Student Appointments Students Employee’s Responsibilities Students Employee’s Responsibilities Role of Hiring Official Role of Hiring Official Steps in Hiring a Student Steps in Hiring a Student Payroll Processing Payroll Processing

3. Types of Student Employee Assignments Federal Work Study Federal Work Study Student Temporary Wage Student Temporary Wage Graduate Assistantships Graduate Assistantships

4. Student Employee Responsibilities Students are expected to: Search and chose their own jobs. Search and chose their own jobs. Work and perform at an acceptable level. Work and perform at an acceptable level. Communicate with supervisors (workload problems, absences, etc.) Communicate with supervisors (workload problems, absences, etc.) Use the Student Employment Office as a resource to answer questions about on-campus employment. Use the Student Employment Office as a resource to answer questions about on-campus employment. Notify supervisor of changes in student status (withdrawing from classes, academic problems, etc.) Notify supervisor of changes in student status (withdrawing from classes, academic problems, etc.)

5. Hiring Department Responsibilities Set expectations and train students to do the required work. Set expectations and train students to do the required work. Verify Student’s enrollment and employment paperwork Verify Student’s enrollment and employment paperwork Complete paperwork in a timely matter Complete paperwork in a timely matter Be open to students and encourage them to communicate and ask questions. Be open to students and encourage them to communicate and ask questions. Monitor work hours to insure students do not work over their allotted hours. Monitor work hours to insure students do not work over their allotted hours.

6. What Supervisor’s Should Know Student workers are students first and employees second. Student workers are students first and employees second. Academic work takes priority over any job (s). Academic work takes priority over any job (s). Sensitivity to the academic calendar in scheduling students is necessary. Sensitivity to the academic calendar in scheduling students is necessary. Student workers should be viewed under the same employment laws as permanent University employees. Student workers should be viewed under the same employment laws as permanent University employees. Prior to starting work, every student has to complete an employment packet (I-9). Prior to starting work, every student has to complete an employment packet (I-9).

7. Hiring Process Advertise Position Advertise Position Interview student Interview student Complete Appointment Form Complete Appointment Form Train Student Train Student Verify and Submit Timesheet Verify and Submit Timesheet

8. Appointment Forms Work study Students, will receive their appointment form, during orientation. Work study Students, will receive their appointment form, during orientation. Student Temporary Wage forms are found online and should be completed by the supervisor or departmental coordinator. Student Temporary Wage forms are found online and should be completed by the supervisor or departmental coordinator. Students hired for a graduate assistantship, must sign their contract and return it to the Graduate School, before their appointment form (AA-29) can be processed. Students hired for a graduate assistantship, must sign their contract and return it to the Graduate School, before their appointment form (AA-29) can be processed.

9. Employment Forms (I-9) In compliance with Federal Law In compliance with Federal Law All students must complete an employment packet prior to beginning employment. All students must complete an employment packet prior to beginning employment. International students (F-1, J-1 visa’s) must complete their employment packet in the International Student Scholar Office (HHS bldg #202). International students (F-1, J-1 visa’s) must complete their employment packet in the International Student Scholar Office (HHS bldg #202).

10. Required Documents To complete the Employment Documents, students must bring the following: Social Security Card, Birth Certificate, Permanent Resident Card, or US Passport. To complete the Employment Documents, students must bring the following: Social Security Card, Birth Certificate, Permanent Resident Card, or US Passport. International Students, that do not have a social security card must apply for one, once they have been hired. International Students, that do not have a social security card must apply for one, once they have been hired. The Hiring Official is responsible for emailing the Student Employment Office, when they hire an International Student, without a Social. The Hiring Official is responsible for emailing the Student Employment Office, when they hire an International Student, without a Social.

11. Employment Verification Card These cards specify that a student has completed the employment paperwork and must be presented to the employer upon request. These cards specify that a student has completed the employment paperwork and must be presented to the employer upon request. Yellow cards, provided by the Student Employment Office, are given to US Citizens and Permanent (and pending) Residents. Yellow cards, provided by the Student Employment Office, are given to US Citizens and Permanent (and pending) Residents. Blue cards, provided by the International Student Office, are issued to students on a F-1 or J-1 visa. Blue cards, provided by the International Student Office, are issued to students on a F-1 or J-1 visa. Federal Work Study students, will have this information on their Work Study Appointment form. Federal Work Study students, will have this information on their Work Study Appointment form.

12. Timecards Federal Work Study students, timecards have WS in bottom right hand corner. Federal Work Study students, timecards have WS in bottom right hand corner. Student Temporary Wage, timecards have ST in bottom right hand corner. Student Temporary Wage, timecards have ST in bottom right hand corner. Departmental supervisors must, check for accuracy, they must be signed by both employee and supervisor, and submit them to payroll. Departmental supervisors must, check for accuracy, they must be signed by both employee and supervisor, and submit them to payroll. In most cases, Graduate Assistants, do not complete timecards. In most cases, Graduate Assistants, do not complete timecards. Department’s Fund/Index number (s) must be on timecard and they must match the Fund/Index number on the appointment form. Department’s Fund/Index number (s) must be on timecard and they must match the Fund/Index number on the appointment form.

13. Paychecks Work Study and Temporary Wage students are paid on the 15 th of the following month, in which they worked. Work Study and Temporary Wage students are paid on the 15 th of the following month, in which they worked. Graduate Assistants are paid on the last business day of each month they worked. Graduate Assistants are paid on the last business day of each month they worked. Student Temporary workers on a monthly stipend are paid on the last business day of each month. Student Temporary workers on a monthly stipend are paid on the last business day of each month. Students will receive their check from their supervisor. It is preferred that student’s sign up for direct deposit. Students will receive their check from their supervisor. It is preferred that student’s sign up for direct deposit.

14. Changes If student withdraws from school, they must be terminated immediately. If student withdraws from school, they must be terminated immediately. If possible they can be transferred to a non-student assignment to remain employed. If possible they can be transferred to a non-student assignment to remain employed. Rate changes must be effective the first day of the month the change is being requested. Rate changes must be effective the first day of the month the change is being requested. Once a Work Study Student has exhausted their award funds, they have to stop working or switched to a Student Temporary Wage assignment. Once a Work Study Student has exhausted their award funds, they have to stop working or switched to a Student Temporary Wage assignment.

15. Contact If you have any questions about this presentation or about student workers, please contact Tracy Worthey, Student Employment Coordinator at taworthe@uncc.edu or 704-687- 2069 or visit the Student Employment office at 200A King. If you have any questions about this presentation or about student workers, please contact Tracy Worthey, Student Employment Coordinator at taworthe@uncc.edu or 704-687- 2069 or visit the Student Employment office at 200A King.taworthe@uncc.edu