1. How to Correctly Fill-out a 301
Human Resources

2. Step #1 Temporary Employee Checklist and Cover Sheet
Fill-out:
Department : List the dept. he/she will be working at
Employee Name
Submitted by: usually the name of the originator
Make sure to check off every document listed once completed
Additional Notes: usually used to denote that TEMP. ALREADY HAS SOME DOCUMENTS ON FILE
Do not SAVE any documents due to modifications.

3. ACCEPTABLE
ACCEPTABLE

4. Step #2 301 Hourly Temporary Employment Form
Fill-out:
Name:
Permanent Address, City, State, Zip
Department
Supervisor’s Name AND Position #
Working Title and Description of Duties
Answer YES/NO to Questions 1-3
Current FTE
Anticipated Start Date
Appt. End Date
Position #
Hourly Rate
Fund Type: Select: STATE or FOUNDATION Enter SIX DIGIT FUND # and ACCT. # Provide estimate of AMOUNT
Route for signatures
James Lucas
Jackie Riffle
David English
Maggy Sivansay

5. THINGS TO KNOW:
ONCE DOCUMENT IS SIGNED YOU WILL NOT BE ABLE TO MODIFY ANY INFORMATION.
IF THERE IS ANY MODIFICATIONS NEEDED, BEFORE SIGNING SAVE THE DOCUMENT WITHOUT SIGNATURE; THEN REROUTE.
PLEASE ADHERE TO BI-WEEKLY SCHEDULE. (CLICK LINK ON 301 TO ACCESS)
DO NOT SAVE ANY DOCUMENTS FROM HR WEBPAGE DUE TO MODIFICATIONS.

6. Step #3 301 Hourly Temporary Employee Contract
Fill-out:
Name
Effective Date
Working Title
Rate Type
Department
Rate per hour or term
Employee’s signature
Hiring Supervisor’s signature
Make sure EFFECTIVE DATE matches date on 301
Jane Doe

7. Additional Required Documents:
I-9, W-4, NC-4 or NC-4EZ, Direct Deposit, Criminal Background Check
All required documents can be found at:
Human Resources - Recruitment
To open link(s) either view in slideshow mode or right click >> open hyperlink

8. 301 REVISION

9. 301 When revisions are made the form has to be completely filled out:
The revision box checked
Stating the reason why in the working title and description of duties box
Route for ALL signatures
James Lucas
Jackie Riffle
David English

10. Making Revisions on a 301
When revisions are established and the 401 has all required signatures please notify:
HR – Maggy Sivansay
Budget – Jackie Riffle
Payroll – Debra Gunter
Please include the word “REVISION” in the subject line of your when sending notifications.