1. Early Childhood Outcomes Center1 Involving Families

2. Early Childhood Outcomes Center2 Informing Families What are you doing to inform families about the data collection? Why it is occurring What it involves What it means for them and their child

3. Early Childhood Outcomes Center3 www.the-eco-center.org Federal and State Activities State Activities http://www.fpg.unc.edu/~eco/whatst ates.cfm#State_sites

4. Early Childhood Outcomes Center4

5. 5 Preparing Families Helping families be active participants in the discussion What is working? What is not working? General principle: Families need to know what to expect

6. Early Childhood Outcomes Center6 What Do We Expect from Families Yes - That they will be able to provide rich information about their childs functioning across settings and situation Maybe but not necessarily – That they will know whether their child is showing age appropriate behavior

7. Early Childhood Outcomes Center7 Involving Families in a Conversation about Their Child Avoid jargon Avoid questions that can be answered with a yes or no Does Anthony finger feed himself? Ask questions that allow parents to tell you what they have seen Tell me about how Anthony eats

8. Early Childhood Outcomes Center8 Involving Families in a Conversation about Their Child What is working? What is not working?

9. Early Childhood Outcomes Center9 Involving Families in the Rating Discussion What % of families are participating? How are you doing this? What is working? What is not working?

10. Early Childhood Outcomes Center10 Families Right to COSF Information All families have a right to know what ratings have given to their child -- and to the records containing the information.

11. Early Childhood Outcomes Center11 Quality Review of Discussion Activity Including Families in the Rating Discussion

12. Early Childhood Outcomes Center12 Looking for Quality Data I know it is in here somewhere

13. Early Childhood Outcomes Center13 Activity What factors work to improve the quality of your data? What factors work to lessen the quality of your data? How to address these factors?

14. Early Childhood Outcomes Center14 Take Home Message If you conclude the data are not (yet) valid, they cannot be used for program effectiveness, program improvement or anything else. What do you if the data are not as good as they should be? Answer: Continue to improve data collection through ongoing quality assurance

15. Early Childhood Outcomes Center15 Many steps to ensuring quality data Before Good data collection/Training Good data system and data entry procedures During Ongoing supervision of implementation Feedback to implementers Refresher training After Review of COSF records Data analyses for validity checks

16. Early Childhood Outcomes Center16 Many steps to ensuring quality data Before Good data collection/Training Good data system and data entry procedures During Ongoing supervision of implementation Feedback to implementers Refresher training After Review of COSF records Data analyses for validity checks

17. Early Childhood Outcomes Center17 Promoting quality data Training and support before and during data collection Analysis of the data after data collection Data system and verification after data collection

18. Early Childhood Outcomes Center18 Promoting Quality Data Through training and communication related to: Assessment Understanding the COSF process Age expectations Data entry

19. Early Childhood Outcomes Center19 Promoting Quality Data Through training materials, such as Video team and child examples Written child examples Quizzes for ensuring learning Refresher trainings – Beware of Drift!!

20. Early Childhood Outcomes Center20 Promoting Quality Data Through data systems and verification, such as Data system error checks Good data entry procedures

21. Early Childhood Outcomes Center21 Many steps to ensuring quality data Before Good data collection/Training Good data system and data entry procedures During Ongoing supervision of implementation Feedback to implementers Refresher training After Review of COSF records Data analyses for validity checks

22. Early Childhood Outcomes Center22 Ongoing supervision Review of the process Is the process high quality? Are teams reaching the correct rating? Methods Observation Videos

23. Early Childhood Outcomes Center23 Quality Review of COSF Team Discussion 1. Do all team members participate in the discussion? 2. Is parent input considered in the rating? Give examples. 3. Is the team documenting the rating discussion? Give examples. 4. Does the team discuss multiple assessment sources? What are they?

24. Early Childhood Outcomes Center24 Quality Review of COSF Team Discussion 5. Does the team describe the childs functioning, rather than just test scores? Give examples. 6. Does the discussion include the childs full range of functioning, including skills and behaviors that are age appropriate, immediate foundational, and leading to immediate foundational? Give examples.

25. Early Childhood Outcomes Center25 Quality review through process checks Provider surveys Self assessment of competence Knowledge checks Process descriptions (who participates?) Identification of barriers Kansas survey Alaskas survey

26. Questions from Alaskas Survey 3. How would you rate your own level of proficiency with the COSF process? (please select only one) I am confident I know how to do it, and I do it well I know how to do it, but I need some more practice and assistance I understand it to a point, but I need more training I do not know how to do this yet 4. Some cases are different from others, but of the choices below, which process seems to be the most typical in your experience? (please select only one) I gather information and determine COSF ratings on my own I gather information and consult with another provider to determine COSF ratings I gather information and consult with the family to determine COSF ratings I gather information, discuss it with a team and the team determines the COSF ratings

27. Early Childhood Outcomes Center27 Ongoing Supervision Feedback to teams is critical Refresher training Beware of Auto pilot Drift

28. Early Childhood Outcomes Center28 Quality Review of COSF Team Discussion Activity Observe team video Evaluate quality

29. Early Childhood Outcomes Center29 Many steps to ensuring quality data Before Good data collection/Training Good data system and data entry procedures During Ongoing supervision of implementation Feedback to implementers Refresher training After Review of COSF records Data analyses for validity checks

30. Early Childhood Outcomes Center30 Quality Review of Completed COSFs Is the COSF complete? Is there adequate evidence for the basis for the rating? Does the evidence match the appropriate outcome area? Is the evidence based on functional behaviors?

31. Early Childhood Outcomes Center31 Quality Review of Completed COSFs Is there evidence that the childs functioning across settings and situations considered? Are the ratings consistent with the evidence?

32. Early Childhood Outcomes Center32 Quality Review of COSF Activity Review completed COSF with errors

33. Early Childhood Outcomes Center33 Promoting quality data through data analysis Examine the data for inconsistencies If/when you find something strange, look for other data that might help explain it. Is the variation caused by something other than bad data?

34. Early Childhood Outcomes Center34 The validity of your data is questionable if… The overall pattern in the data looks strange Compared to what you expect Compared to other data Compared to similar states/regions/school districts

35. Early Childhood Outcomes Center35 COSF Ratings - Fall RatingClass 1Class 2Class 3Class 4 13112 24122 35233 46324 51454 61554 70421

36. Spring Fall1234567total 1142 7 2115693126 3 215142719683 4 4421392812108 5 11214718648232 6 1 3214863136 7 218235699 Review Total 2133860185207186691 Outcome 3: Appropriate Action

37. Spring Fall1234567total 1142 7 2115693126 3 215142719683 4 4421392812108 5 11214718648232 6 1 3214863136 7 218235699 Review Total 2133860185207186691 Outcome 3: Appropriate Action

38. Spring Fall1234567total 1142 7 2115693126 3 215142719683 4 4421392812108 5 11214718648232 6 1 3214863136 7 218235699 Review Total 2133860185207186691 Outcome 3: Appropriate Action

39. Spring Fall1234567total 1142 7 2115693126 3 215142719683 4 4421392812108 5 11214718648232 6 1 3214863136 7 218235699 Review Total 2133860185207186691 Outcome 3: Appropriate Action

40. Early Childhood Outcomes Center40 OSEP Categories Class 1 (%) Class 2 (%) Class 3 (%) e. Maintained Age Appro Trajectory 231624 d. Changed Traj – Age Appro 152313 c. Changed Traj – Closer to Age Appropriate 323437 b. Same Trajectory -Progress 282125 a. Flat Trajectory – No Prog. 261

41. Early Childhood Outcomes Center41 Questions to ask Do the data make sense? Am I surprised? Do I believe the data? Believe some of the data? All of the data? If the data are reasonable (or when they become reasonable), what might they tell us?

42. Early Childhood Outcomes Center42 Validity Validity refers to the use of the information Does evidence and theory support the interpretation of the data for the proposed use? Or Are you justified in reaching the inference you are reaching based on the data? Standards for Educational and Psychological Testing (1999) by American Educational Research Association, American Psychological Association, National Council on Measurement in Education

43. Early Childhood Outcomes Center43 The validity of your data is questionable if: ?

44. Early Childhood Outcomes Center44 ….not all providers are not knowledgeable about in the COSF process …not all providers are careful with the COSF process …the data look strange …etc.

45. Early Childhood Outcomes Center45 Many steps to ensuring quality data Before Good data collection/Training Good data system and data entry procedures During Ongoing supervision of implementation Feedback to implementers Refresher training After Review of COSF records Data analyses for validity checks