1. Advancing Institutional Repositories A Case Study in Digital Agricultural Publication Management Laura Hanson University of Illinois at Urbana-Champaign April 30, 2008 USAIN 2008 – Wooster, OH

2. IDEALS @ U of I IDEALS – Illinois Digital Environment for Access to Learning and Scholarship Software – Uses D-Space open source software platform Staff – One full-time coordinator, one full- time programmer, student assistants April 2006 – Pilot project began Spring 2007 – Full Campus rollout began 2USAIN 2008 Hanson

3. IDEALS 3 http://www.ideals.uiuc.edu/

4. Types of Collections Working papers and technical reports Published articles where copyright allows Manuscripts Master's theses and dissertations Best paper awards from students Conference papers and presentations Journals published on the U of I campus Faculty course-related output primarily of scholarly interest Learning objects that represent substantive scholarly work Organizational annual reports and newsletters that represent the intellectual work happening within a unit Data sets Digital art, audio, and visual materials Any other form of research output that can be technically loaded to the repository. USAIN 2008 Hanson4

5. IDEALS Profile Over 4200 deposits (as of April 2008) USAIN 2008 Hanson5

6. Funk Library Involvement Spring 2007 – Consulted with IDEALS coordinator about viability of preserving extension and other grey literature in our institutional repository Summer 2007 – Began work on the College of ACES community in IDEALS April 2008 – ACES community currently contains between 1200-1300 deposits USAIN 2008 Hanson6

7. College of ACES Community in IDEALS USAIN 2008 Hanson7 http://www.ideals.uiuc.edu/handle/2142/397

8. College of Agricultural, Consumer and Environmental Sciences Collection Agricultural & Biological Engineering Agricultural & Consumer Economics Animal Sciences Crop Sciences Food Science & Human Nutrition Human & Community Development Natural Resources & Environmental Sciences Agricultural Experiment Station University of Illinois Extension Plus, digitized agricultural-related collections contributed by Funk Library 8USAIN 2008 Hanson

9. Funk Library Approach Phase I ◦ Grey literature produced by College of ACES and Extension (All University of Illinois copyright) Phase II ◦ Peer-reviewed, scholarly articles produced by College of ACES researchers 9USAIN 2008 Hanson

10. Extension Publications USAIN 2008 Hanson10

11. Working Papers USAIN 2008 Hanson11

12. Small Data Sets USAIN 2008 Hanson12

13. Digitized Agricultural Experiment Station Bulletins USAIN 2008 Hanson13

14. Historical Illinois Agricultural Statistics USAIN 2008 Hanson14

15. Collection of Related Data Sets and Peer-Reviewed Research Articles USAIN 2008 Hanson15

16. Phase I: Project Management Identify Select (which objects, what formats, etc.) Determine Hierarchical Structure in Repository Set up Administrative Roles Create metadata / metadata templates (series) Download / Upload Documentation Maintenance (series) 16USAIN 2008 Hanson

17. Project Management Identify ◦ Comprehensive search of departmental and extension web pages ◦ Gathered information into spreadsheet templates and completed search logs Select ◦ Reviewed items identified ◦ Selected a variety for experimental purposes Determine Hierarchical Structure ◦ Important in D-Space software ◦ Classify as “sub community” or “collection” 17USAIN 2008 Hanson

18. Project Management (con’t.) Administrative Roles ◦ Important in D-Space ◦ Can select groups or individuals as admins; can select deposit reviewers Create metadata and metadata templates ◦ Take advantage of D-Space item metadata template ◦ Set up at collection level in D-Space USAIN 2008 Hanson18

19. Metadata Item Template (Collection) USAIN 2008 Hanson19

20. Project Management (con’t.) Downloading and uploading items ◦ All items deposited into IR must first be locally downloaded ◦ We use Firefox extension called DownThemAll! to bulk download items rapidly to a local machine ◦ IDEALS staff provides a bulk uploading service  Funk Library provides all metadata and item URLs in spreadsheet to IDEALS USAIN 2008 Hanson20

21. DownThemAll! https://addons.mozilla.org/en-US/firefox/addon/201 USAIN 2008 Hanson21

22. Project Management (con’t.) Documentation ◦ Use a project wiki (PBwiki) ◦ Documentation also resides in assorted documents and spreadsheets ◦ Needs further work Maintenance (series) ◦ Very important for born-digital series ◦ Needs further work to create system that reduces project information “silos” USAIN 2008 Hanson22

23. Future Plans Phase II ◦ Published, Peer-reviewed Articles ◦ Edited Books, Book Chapters Have begun discussions with Department of Agricultural Economics unit But... 23USAIN 2008 Hanson

24. Open Access to Peer-Reviewed Scholarship Issues: ◦ Copyright (determining publisher policies, identification of eligible publications, informing faculty) ◦ Disciplinary differences adopting different forms of OA  Life Sciences – open access journals (Public Library of Science, BioMed Central)  Physicists, Computer Scientists – arXiv.org  Glenn Ellison, "Is Peer Review in Decline?" National Bureau of Economic Research Working Paper Series No. 13272 (July 2007), http://www.nber.org/papers/w13272.pdf.  K. Antelman, "Self-Archiving Practice and the Influence of Publisher Policies in the Social Sciences," Learned Publishing 19 (2006), 85-95.  J. Allen, "Interdisciplinary Differences in Attitudes Towards Deposit in Institutional Repositories" (Masters, Department of Information and Communications, Manchester Metropolitan University (UK)), http://eprints.rclis.org/archive/00005180/. ◦ Work  Who deposits the materials? USAIN 2008 Hanson24

25. On the Horizon... NIH Mandatory deposit of NIH-funded research into PubMed ◦ Compliance assistance, while depositing a copy in IDEALS along the way ◦ Does affect some of our College of ACES researchers USAIN 2008 Hanson25

26. On the Horizon... BibApp BibApp – “Institutional Bibliography” application ◦ U of I Prototype: http://www.library.uiuc.edu/bibapp/http://www.library.uiuc.edu/bibapp/ ◦ Alpha download http://code.google.com/p/bibapp/http://code.google.com/p/bibapp/ ◦ First 1.0 release coming June 2008 Developed by University of Wisconsin-Madison, now partnered with the University of Illinois Combines SHERPA-RoMEO database, campus directory, OpenURLs, Institutional Repository USAIN 2008 Hanson26

27. BibApp Demo at U of I USAIN 2008 Hanson27 http://www.library.uiuc.edu/bibapp/

28. BibApp Benefits Creates research profiles (a CV) Maps research relationships between individuals and groups Analyze publication patterns ◦ Format (journals, books, book chapters, etc.) ◦ Publishers (which publishers are popular in a given discipline) ◦ Journals (which titles are popular) ◦ Track research trends & changes over time Implications ◦ Identification of peer-reviewed research eligible for deposit in Institutional Repository ◦ Quick access to an institution’s research ◦ Collection development USAIN 2008 Hanson28

29. Thank You! USAIN 2008 Hanson29