1. Click to add a subtitle 1 expect the best www.vita.virginia.gov Lemuel C. Stewart, Jr. Chief Information Officer of the Commonwealth House Appropriations Subcommittee on Commerce, Agriculture & Technology February 1, 2005 Transforming Information Technology in the Commonwealth: An Update

2. 2 expect the best www.vita.virginia.gov The Future State of Technology VITA was formed by the 2003 General Assembly to provide centralized, shared services as a technology utility to: Reduce redundancy and increase efficiency Leverage buying power and infrastructure Reduce costs significantly Invest in future technology Improve technology investment & oversight Revolutionize service delivery to citizens ABC IT Governance VDOT DMV DSS DGS ABC TAX DEQ DMAS DOE DOC IT Operations IT

3. 3 expect the best www.vita.virginia.gov Integration in Review Successfully transitioned 90 executive branch agencies Improved governance and oversight of technology investments Created Project Manager Development Program Centralized procurement and launched Procurement Reform Increased opportunities for Small, Women- and Minority-Owned (SWAM) businesses Met or exceeded service commitments and deadlines Implemented standard compliance for security and software licensing

4. 4 expect the best www.vita.virginia.gov Integration in Review Developed Quick Win initiatives to self-fund cost of integration activities—$6.7M Improving citizen services provided by agencies via enterprise initiatives –Enterprise Licensing System –Govt. to Govt. Enterprise Systems Interface –Enterprise Geographic Information Systems –Statewide Alert Network –Learning Management System –E-Mail services for small agencies Implemented independent verification and validation (IV&V) program for all major projects

5. 5 expect the best www.vita.virginia.gov Integration in Review APA, DHRM, and JLARC Special Reports Reversing IT investment trends –Curtailed investment in duplicative administrative systems –Avoided major project failures Local government outreach program –Savings of $7.7 million in FY04 to localities

6. 6 expect the best www.vita.virginia.gov Savings Report FY04FY05FY06 Net Savings $15,858$26,352$28,011 Cost Avoidance 8751,530720 Total$16,733$27,882$28,731 In $1,000s

7. 7 expect the best www.vita.virginia.gov Major IT Project IV&V IT Investment Board and CIO responsible for oversight of 33 major IT projects valued at $770M Independent Verification & Validation (IV&V) reviews conducted on 25 major IT projects in December and January –8 Projects exempted by CIO CIO Rating (Green) CIO Rating (Yellow) CIO Rating (Red) Total2221 Percentage88%8%4%

8. 8 expect the best www.vita.virginia.gov Financials FY05 Adjusted Budget Dec. 2004 Actual Results Operating Revenues$258,062,096$102,684,263 Expenses, including transfers261,828,742103,382,505 Net change(3,766,646)(698,242) Ending, retained earnings (12/31/04)44,568,987 As of December 2004

9. 9 expect the best www.vita.virginia.gov Short Term Priorities (2005) Continue to focus on “Quick Wins” and cost savings/avoidances Conduct PPEA Detailed Review phase Implement Enterprise Information Security Program Facilitate collaboration opportunities among agencies Improve customer services Support Capitol Area Renovation project & consolidation Consolidate contracts for IT goods & services into enterprise contracts for best pricing and value Increase SWAM spending Consolidate e-mail

10. 10 expect the best www.vita.virginia.gov VITA’s Long-Term Goals Ingrain the “build once, use many times” approach to service improvement Be the catalyst for customer & citizen-centric state business transformations Continually demonstrate improved service and savings benefits for citizens, customers, and taxpayers Achieve true “transparency” as the state’s IT utility Become the model of IT excellence in government

11. 11 expect the best www.vita.virginia.gov Looking Ahead: Transformation Priorities Pursuing public/private partnerships Modernizing & streamlining technology infrastructure Developing enterprise-wide systems Promoting collaboration among all levels of government Expanding citizen services & improving access via web-based systems (e-government) Replacing & reengineering central administrative systems Revising Commonwealth’s four-year IT strategic plan

12. 12 expect the best www.vita.virginia.gov FY06 Budget Amendments Item Gov’s Budget Legislative Request Total Request GIS Base Mapping/Central Address File 1.50M0.40M1.90M Project Management staff & software 0.32M1.33M1.65M Data center relocation $1.10M$2.10M$3.20M Total$2.92M$3.83M$6.75M

13. 13 expect the best www.vita.virginia.gov For More Information on VITA www.vita.virginia.gov Lemuel C. Stewart, Jr. CIO of the Commonwealth 804.343.9002 lem.stewart@vita.virginia.gov ContactUs@vita.virginia.gov