1. 2015 STAAR EOC TRAINING MAY ADMINISTRATION

2. This training does NOT replace your requirement of reading the appropriate manuals!!! DISCLAIMER

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4. TEST SECURITY AND CONFIDENTIALITY REQUIREMENTS 4

5. TEST SECURITY Security involves accounting for all secure materials & confidential information Before During After… each test administration 5

6. TEST SECURITY Only personnel who meet the requirements to participate AND have been trained AND have signed an oath may have access to secure test materials and information. 6

7. TEST SECURITY Requires each campus to…  Verify all materials were received and packing lists are correct  Ensure the proper storage of materials when not in use  Maintain proper tracking/transferring of testing materials  Collect and destroy any reference materials/ numbered/colored scratch paper/numbered/colored graph paper/etc after each administration  Return all test booklets AND answer documents to the DTC  Maintain all inventory and shipping records at the campus for at least 5 years 7

8. CONFIDENTIALITY Confidentiality refers to protecting the contents of each:  Test booklet  Answer document  Online assessment  Student authorization 8

9. CONFIDENTIALITY No one may view, reveal or discuss the contents of a  Test booklet  Online assessment  Answer documents before, during or after a test administration unless permission was first obtained from TEA. 9

10. CONFIDENTIALITY No duplication of testing materials or online assessments No writing notes about or capturing any portion of the test Be sure to administer tests exactly as instructed in the manual 10

11. CONFIDENTIALITY Only students may respond to test questions. Do not reveal or answer any questions relating to the content of the test at any time. Do not  review student responses  ask a student about test questions  change a student’s answer in the answer document  instruct a student to change their answer during or after a test administration. 11

12. CONFIDENTIALITY TA’s who view test materials due to providing an accommodation must be reminded that they are viewing secure test materials.  Responding to test questions  Recording information about the test  Scoring the test  Talking about the test Is strictly prohibited As a reminder, these individuals are required to sign an additional section of the TA oath upon receiving their specific training. 12

13. SECURITY OATHS Test Security Modules certificates must be submitted to the Campus Testing Coordinator (http://texas.testsecuritytraining.com/)http://texas.testsecuritytraining.com/ Test administrators, technology staff, and other certified school personnel who assist during testing must be trained and sign an oath ( Appendix D on Test Administrator Manual) Office staff, campus security, cafeteria staff, custodians and other personnel who assist during the administration of state assessments must also be trained in test security and campus procedures and sign an oath (http://bisd-assessment.weebly.com/staar-forms.html) 13

14. SECURITY OATHS Each oath must be read and completed AFTER the training and BEFORE handling or viewing any secure materials or confidential information Oaths must be kept on file for at least five years 14

15. REPORTING TEST IRREGULARITIES Each person is responsible for reporting ANY violation or suspected violation. Campus staff should notify their CTC or DTC if they witness an irregularity or suspect one has occurred. Contact DTC if unsure about whether an irregularity has occurred. 15

16. TESTING IRREGULARITIES 16 Serious Directly or indirectly assisting students with responses to test questions Tampering with student responses Viewing secure test content before, during, or after an administration Discussing secure test content, student responses, or student performance Scoring student tests, either formally or informally Duplicating, recording, or capturing electronically secure test content without permission from TEA Fraudulently exempting or preventing a student from a required state assessment

17. TESTING IRREGULARITIES 17 Procedural Eligibility Error  Student administered the wrong test IEP Implementation Issue  Student was not provided an accommodation Improper Accounting for Secure Materials  Student authorizations were not returned to CTC at end of day Monitoring Error  TA did not verify answers were in correct area of answer document Other Procedural Errors  TA did not provide students calculators Verify all documentation carefully before testing!!!

18. STUDENT CHEATING It is a SERIOUS testing irregularity when a student photographs or duplicates secure test content or disseminates this information using an electronic device. 18

19. STUDENT CHEATING If a district determines that a student has been involved in an attempt to cheat on a state assessment, the district is required to invalidate the student’s test. Additional disciplinary action may be taken at the local level in accordance with district policy. Any locally determined disciplinary actions stemming from the cheating must be submitted to TEA. A serious irregularity will need to be filed ONLY if the district determines that adult testing personnel contributed to the cheating. A monitoring irregularity will need to be filed ONLY if the district determines that adult testing personnel did not detect the cheating due to inadequate monitoring. 19

20. TIMEREPORTED INCIDENTOUTCOME 7:45 A student got ill during yesterday’s testing administration. She was sent to the nurse by the T.A. when student came back to classroom her testing time was resumed. However, the T.A. inadvertently allowed for 20 extra minutes of testing time. TA contacted CTC this morning and DTC was notified. It will be filed as a procedural irregularity. 8:30 All students’ tests in a 4 th Grade STAAR –A session were submitted instead of Exited during yesterday’s administration. Procedural Irregularity will be filed. 9:40 CTC provided two different testing booklet forms to a TA scheduled to administer an oral administration to a small group. A procedural irregularity will be filed. 10:04 Students received wrong list of frequently misspelled words during Day 1 of Writing administration. A procedural irregularity will be filed. 11:54One student bubbled in his last name and other fields on answer document. A second student reversed the writing of her name and bubbled fields randomly. CTC and TA will erase all random information written on answer document. A monitoring irregularity will be filed.

21. TIMEREPORTED INCIDENTOUTCOME 12:02 CTC reported that a student had tested twice E1 (yesterday & today). Both were paper administrations. A procedural irregularity will be filed. 12:10 A student inserted a USB in the computer that he was testing. Test Nav kicked him out of system. Testing security was not compromised. USB was checked by TA Student was moved to a different computer, USB was taken by CTC and testing was resumed. Documentation will be prepared by campus but will not be filed as an irregularity because the Test Administrator’s Active monitoring allowed the CTC to immediately address the situation. 2:20 A student kept an I-POD in his pocket throughout the testing session. It was until all the testing documents had been turned in to CTC, that TA noticed the student using the device. The I-POD was checked. Test security was not compromised. Documentation will be prepared by campus but will not be filed as an irregularity. 4:00CTC reported that a student was taken to the Extended time testing room by mistake. The student stayed in that room for about 15 min. before the CTC was able to remove him from session. Procedural irregularity will be filed.

22. TEST ADMINISTRATOR RESPONSIBILITIES Report testing irregularities and security violations immediately to the district test coordinator. Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation. 22 All written statements should NOT include the names or identification numbers of involved students!!

23. PENALTIES FOR PROHIBITED CONDUCT Any person who violates, assists in the violation of or solicits another to violate test security or confidentiality or anyone who fails to report such violation is subject to:  Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term;  Issuance of an inscribed or non-inscribed reprimand;  Suspension of a Texas educator certificate for a set term;  Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently.  Possible criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code. 23 Additionally, irregularities resulting in a breach of test security or confidentiality may result in the invalidation of students’ assessments.

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25. 25 Atlanta Teachers Convicted In Cheating Scandal Await Sentencing April 14, 2015 7:48 AM ET Krishnadev Calamur Ten former Atlanta public school employees, who were convicted this month of conspiring to cheat on state tests to earn raises and bonuses, will be sentenced today. Reporter Martha Dalton of member station WABE tells our Newscast unit that the judge delayed making the final decision on sentencing Monday "after he heard from defendants' friends and families. He told them he won't hesitate to send them to prison — for years, in some cases — but he'd give them a chance to negotiate with the prosecution." Each of them faces 20 years in prison. "The only thing that we have asked from the very beginning is some acceptance of responsibility for what you've been convicted of now," District Attorney Paul Howard said. Martha says that to receive lesser penalties, the defendants would have to "admit guilt and forgo their right to appeal." As Eyder reported at the time of the convictions on April 1, the cheating scandal is thought to be the biggest in U.S. education. (You can also read more about the context to the scandal on our education blog, NPREd.) Here's the background to the scandal: This case dates to a report produced by the state in 2011 that found a 'school system fraught with unethical behavior that included teachers and principals changing wrong answers on students' answer sheets and an environment where cheating for better test scores was encouraged and whistleblowers were punished.' The report itself was prompted by a statistical analysis by The Atlanta Journal-Constitution that found some scores in the Atlanta school system were improbable. "Originally, 35 educators were indicted by a grand jury, but many of them took plea deals and only a dozen of them ended up standing trial." But as Dana Goldstein, a staff writer at the Marshall Project, told NPR on Monday while this case is the largest of its kind, it's by no means the only one. "A federal report in 2013 found 40 of 50 states are showing some evidence of this type of cheating, and an older study from the Chicago public schools looked at all the classrooms in that district, and it found evidence of teacher cheating on tests in 5 percent of classrooms," Goldstein said. "And something that's relevant to the Atlanta case is that that Chicago study seemed to suggest that when there were lots of incentives for adults tied to these student tests, that's when cheating increased."

26. DOCUMENT RETENTION Campuses are required to maintain the following documents for a period of 5 years following a test administration  Signed security oaths for all testing personnel  Testing irregularity and investigation documentation  Inventory and shipping records  Seating charts properly completed  District mandatory testing forms & any other miscellaneous assessment documentation 26

27. STAAR TIME LIMITS, POLICIES AND PROCEDURES 27 4 – HOUR ASSESSMENTS unless accommodations call for Extended Time!!

28. TEST SCHEDULE HIGH SCHOOL Monday, May 4th Algebra I Tuesday, May 5th Biology I Wednesday, May 6th U.S. History Thursday – Friday MAKE-UPS 28

29. START AND STOP TIMES The time period will start after the test administrator has read directions and tells students to begin working on their tests. Start time for the test session must be recorded on the seating chart. Students must record all responses on their answer documents or online before the end of the time period. Once the time period has ended, test administrators will instruct any students still testing to either put their pencils down and close their test booklets or stop their online tests. Stop times must be recorded on the seating chart. 29

30. START AND STOP TIMES IN THE SEATING CHARTS Late arriving students must be kept aware of the time they have left to test (revised ending time). Students with extended time accommodations must also be made aware of their time. Each student’s stop time must be recorded on the seating chart. Communicate (orally and in writing) the amount of time left to test in one- hour intervals and in shorter intervals during the last hour. 30 Please, keep in mind that students receiving XT, as an accommodation, must start earlier than anyone else!

31. BREAKS WILL NOT STOP THE CLOCK Water breaks Bathroom breaks Snacks breaks Physical or mental breaks WILL STOP THE CLOCK Lunch Emergency Situations Class consolidations Medical breaks 31 Test administrators must document stop and restart time for each student. Test Administrators must make the student aware of his or her adjusted testing time.

32. LUNCH Students may stop testing to take a supervised lunch. The testing time must be stopped for a lunch break and will restart when students resume taking the test. Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage. 32

33. CAUTION!!! A test administrator must be present in the room at all times to monitor the students and ensure there is no discussion of any test content during lunch. 33

34. TEST ADMINISTRATION 34

35. BEFORE TESTING TRAINING CAMPUS PERSONNEL FOR TESTING BY APRIL 15 35

36. Read the Test Administrator Manuals (paper and online) Attend training conducted by your campus test coordinator Receive additional training if administering a test with accommodations Observe all rules regarding test security and confidential integrity of the state testing system Ensure the proper distribution of answer documents or student authorizations Administer the tests in strict compliance with the directions in the Test Administrator Manuals Supervise and actively monitor testing Complete answer document fields upon completion of testing and return ALL testing materials to CTC 36 TEST ADMINISTRATOR RESPONSIBILITIES

37. TESTING WITH ACCOMMODATIONS During test day, if you think the student is:  Taking the wrong test,  Should not be using an accommodation  Should be using an accommodation that they were not given 37 Inform the Campus Testing Coordinator ASAP! It’s everybody’s responsibility to ensure all testing information is correct!

38. BEFORE TESTING PREPARING THE TESTING ROOM ENVIRONMENT 38

39. THE TEST ENVIRONMENT No element of the room should hinder any student’s performance. The room should be:  Quiet  Well-lighted  Well-ventilated  Comfortable 39

40. THE ROOM SHOULD… Have all bulletin boards and instructional aids covered or removed Have “TESTING-DO NOT DISTURB” and “NO ELECTRONIC DEVICES” signs posted at the door Have a trained test administrator present at ALL times Have all desks cleared and have enough space for each student to work Have a method for preventing students from seeing each other’s monitors Have a pair of headphones per student (if applicable) 40

41. BEFORE TESTING PREPARING TEST MATERIALS FOR DISTRIBUTION 41

42. VERIFY PRE-CODED INFORMATION CTC’s must know how to…  Verify elements of pre-coded labels and answer documents  Overwrite pre-coded information (if incorrect)  Hand-grid an entire answer document if student information (name, DOB, PEIMS #) is incorrect  Access and submit supporting documentation for hand- gridded answer documents  eSchools report for each student 42

43. GRIDDING DEMOGRAPHICS 43

44. VERIFYING INFORMATION OF STUDENTS WITH ACCOMMODATIONS Ensure your list of accommodations is current  Verify the accommodations are allowed for that particular test  Prepare testing locations for students with accommodations (i.e. small group, oral administrations, computer lab, headphones, etc.) 44

45. PREPARE MATERIALS FOR DISTRIBUTION TA’s for PAPER administrations must have the following REQUIRED materials  Seating charts & restroom log  Student cell phone oath  At least two #2 pencils with erasers per student  Numbered/colored scratch and graph paper (make available)  One TB & one answer document per student  One answer document for demonstration purposes  One TB for the TA (if applicable)  Dictionaries (ideally one per student…if applicable)  Test session rosters (with accommodations if applicable)  Hand held calculators for Algebra I & Biology 45

46. PREPARE MATERIALS FOR DISTRIBUTION TA’s for ONLINE administrations must have the following REQUIRED materials  Seating charts & restroom log  Student cell phone oath  Test session rosters (with accommodations if applicable)  Student authorizations  At least two #2 pencils with erasers per student  Numbered/colored scratch and graph paper  Dictionaries (ideally one per student…if applicable)  Hand held calculators for Algebra I & Biology 46

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49. PREPARE FOR ONLINE TESTING  Send list of students taking STAAR - A, STAAR – L ) by April 16 th  Create test sessions by April 29  Proctor cache EACH session  Print authorizations  Print proctor authorizations (for OA’s) these are not required for STAAR A  Keep authorizations under locked storage when not in use 49

50. REMEMBER! Materials Control Form:  Test booklets and answer documents must be checked “out” by TA  The CTC will receive the materials upon completion of testing and initial the “in” column 50

51. BEFORE TESTING PREPARING ADDITIONAL RESOURCES 51

52. ALLOWABLE TEST ADMINISTRATION PROCEDURES AND MATERIALS Available to ANY student  These do NOT have to be coded in the answer document 52 1.Signing or translating test administration directions 2.Translating test administration directions into the native language of an ELL 3.Reading the test aloud to self 4.Reading aloud or signing the personal narrative, expository, or persuasive writing prompt 5.Reading assistance on the grade 3 mathematics test 7.Making assistive tools available (scratch paper, colored overlays, blank place marker, magnifying devices, highlighters, colored pencils, or crayons) 8.Use tools to minimize distractions 9.Allow individual or small group administrations 10.Reminding students to stay on task

53. CTC’S MUST REMEMBER THAT… 53

54. DICTIONARY POLICY 54

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58. MONITOR PAPER AND ONLINE ADMINISTRATIONS TESTING ENVIRONMENT AND PROCEDURES 58

59. CELL PHONES The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators The reason is that cell phones can….  disrupt the testing environment  be used to cheat by obtaining unauthorized assistance on test content by students, and can  be used to image secure tests and compromise the confidentiality of the test with their camera feature by students and teachers. 59

60. SEATING CHART RULE Seating Charts are required for all test administrations. Seating Charts must include: Location of testing session(district, campus, room) and a brief description of the testing area (classroom, library, broom closet, etc.) The assessment being given including grade and subject The first and last names of the test administrators/monitors The first and last names of each student and where they were seated Start and stop time for each session Stop time for each student Test booklet number used by each student (if testing on paper) 60 If students are regrouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were regrouped.

61. DURING TEST ADMINISTRATION Ensure each student receives the correct test booklet and answer document Ensure all Test Administrators  Are actively monitoring at all times  Confirm students are working on the correct subject-area tested that day  Verify students are marking responses on the correct section of the answer document 61

62. DURING TEST ADMINISTRATION Test Administrators must…  Verify student have access ONLY to allowable materials  Verify students DO NOT return to a test taken the previous day  Verify students transfer their answers to the answer document  Remind students of the time left in the session 62

63. DURING TEST ADMINISTRATION Test Administrators may NOT:  Provide assistance  View or discuss the test questions or student responses without authorization  Check for strategies  Erase/darken answers on an answer document  Allow students to record any answers AFTER the time limit has expired 63

64. DURING TEST ADMINISTRATION Test administrators must remind students to:  Remain seated  Do not talk to one another while testing in progress  Erase any stray marks (on answer document)  Transfer their answers to the answer document before the time expires  (Online) Verify that the student has selected an answer for all questions before clicking “final submit”. 64

65. TEST ADMINISTRATORS Cannot…  Translate test questions  Rephrase or add information  View or discuss test content with anyone  BEFORE,  DURING or  AFTER the test  Score test questions or discuss with students how they performed 65

66. TEST ADMINISTRATORS May answer students questions about test directions or procedures If asked a questions not permitted to answer respond:  “I can’t answer that for you, just do the best you can.” 66

67. TEST ADMINISTRATORS Remember  No unauthorized viewing  No scoring of student responses  No discussion of confidential student information  No erasing stray marks or darkening response ovals  Account for all test materials 67

68. DO YOU KNOW WHAT TO DO ABOUT  Breaks  Lunch  Emergencies  Transcribing  Changing testing rooms  Special test situations 68

69. COMPLETE PAPER ADMINISTRATIONS 69

70. REMEMBER TO… Remove the answer documents from the test booklets Have students erase any stray marks from the answer documents Verify that all test booklets and answer documents are accounted for Verify all student authorizations are accounted for 70

71. REMEMBER TO… Check that each answer document has been completed and answers have been marked Check TEST TAKEN INFO and SCORE CODE (and ACCOMMODATIONS if applicable) have been marked Return all numbered scratch paper Return COMPLETELY and CORRECTLY filled out seating charts (start and stop times recorded) 71

72. GRIDDING SCORE CODES 72

73. GRIDDING THE TEST TAKEN INFO FIELD – HIGH SCHOOL 73 Test Form #

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75. GRIDDING THE ACCOMMODATIONS FIELD 75

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77. TEST ADMINISTRATION DIRECTIONS 77

78. STAAR  Algebra I, Biology & US History  Page 55-62 STAAR ONLINE  Algebra I, Biology & US History  Page 69-74 STAAR A  Algebra I, Biology & US History  Page 93-103 STAAR - L  Algebra I, Biology & US History  Page 75-82 78 TA DIRECTIONS – HS PG. 41-44

79. ANY QUESTIONS? 79