2. The School District of Philadelphia Office of Information Technology Division of Technology Services Gary Brookstein Carmen Verrilli “Collaboration Center@philasd.org”

3. Introducing Collaboration Center Powered by It’s more than just email …

4. Collaboration Center Anywhere, anytime access to: Email Calendar Contacts Tasks Documents Sharing Collaboration

5. What is Collaboration Center ?  Collaboration Center is the School District of Philadelphia’s web-based messaging and collaboration program.  Collaboration Center offers a single solution application for email, calendar, contacts, tasks, document preparation and sharing – that’s easy to use and universally accessible

6. What is Collaboration Center ?  Collaboration Center is “platform neutral” (Mac or PC)  Access Collaboration Center anywhere, anytime:  Classroom – use any Internet-connected computer (Ethernet/Wireless)  Schools, Regional Offices, 440 Education Center  Home – solves email “send” problems  Mobile devices and smart phones

9. Comcast and Zimbra

10. Zimbra Overview

11. Features

12. Email  Compose in plain or HTML  Share mail folders  “Conversation” view  Advanced search  Server-side filters  Color code messages  Out of office replies  Three-pane reading view  Multiple compose windows  Prioritize outgoing mail  Mandatory spell check option  Multiple signature files with embedded graphics  Auto-complete address  Improved SPAM/Virus filter  Tags/Flags  Delayed send option  Individualized “Junk mail” settings

13. Drag and Drop Attachments

14. Tabbed Email

15. Email Templates

16. RSS Feeds  View web-based information via Zimbra email

17. Signature File with Graphic and Embedded URL

18. Address Books/Contacts  “Contacts” - Add to your address book  “GAL” - School District Directory  “Emailed Contacts” - added when mail is sent  Move contacts between address books  Right-click menus  Drag contact to mini-calendar to create a meeting  Share address books with others  Import/export contacts  Add photos to contacts  Group Contact (personal distribution) Lists

19. Calendar  Create multiple calendars  Format appointments in HTML  Drag and Drop appointments  View multiple schedules  Resource and group scheduling  Move events between calendars  Right-click menus  Filter calendar invites  Share and publish calendars  Import/Export calendars  Delegate Access  Subscribe to remote calendars  Add attachments to meetings  Search for appointments  Pop-up reminders

20. Tasks  Create to-do lists  Manage tasks to completion  Share task lists  Delegate access  Move tasks between lists  Sync to Outlook

21. Documents  Documents - a document sharing and collaboration application that gives you a central place on the web client to develop, organize, and share information  WYSIWYG editor makes it easy to add spreadsheets, tables, images, etc  Turn Documents into collaborative “Wiki” pages  Wiki: a web page that can be edited by a web browser. The content of the page can be changed by other users.

22. Briefcase – a virtual flash-drive  Store your files in Briefcase instead of sending them as email attachments  Move files with one click to a Briefcase folder  Briefcase folders are shareable; use for staff development  Email files directly from Briefcase

23. “Zimlets”

26. Sharing and Publishing  Simple sharing model common to Email, Contacts, Calendar, Tasks, Briefcase and Documents  Share internally (read and/or write access) or publish externally with a URL

27.  Real time access to email, address book, and calendar with “over the air” synchronization.  View shared content (folders, contacts, schedules)  Conversation views  Conduct advanced mailbox searches  View all folders, saved searches, flags and tags Mobile Web Client

28. Smartphone Access  Use your iPhone, Droid, Nokia, Treo and other “Smartphones” that support ActiveSync to access SDOP Email, Calendar and Contacts.

29. Advanced vs. Standard Web Client Collaboration Center offers two web clients:  The Advanced Web Client is the default web client and works best over a fast Internet connection. It offers a full set of web collaboration features including many components found in popular desktop programs like Outlook. The Advanced Web Client was developed with AJAX, a Web 2.0 technology that creates full-featured and interactive web applications.  The Standard Web Client – a reduced feature version for email, calendar and contacts. The Standard Client is recommended for users with older computers or a slow (e.g., dial-up) connection to the Internet. The Standard Web Client utilizes an HTML mode user interface.

30. Questions ?

32. Handouts

34. Where are the Handouts? I’ll send a share notice via email

35. Share Notice via Email

36. “New” Email Domain Address  Old address: userid@phila.k12.pa.us to userid@philasd.org  Same password  Forwarding - mail sent to old address forwards to new

38. Mailman “Listserv”  All schools have a Mailman list.  Email sent to the list address is delivered to all subscribers  Lists are “broadcast” or “discussion”