1. AGB 260: Agribusiness Information Technology Sort, Filters, Pivot Tables, and Pivot Charts

2. Useful Chapters in the Textbook Regarding this Lecture  Chapter 33  Chapter 34

3. Sort  On the Data ribbon, Excel has a few buttons that allow you to sort your data.  The A to Z button sorts values from lowest to highest.  The Z to A button sorts values from highest to lowest.  These two buttons will sort based on the first column that is selected.  If you would like to choose which column or columns you would like to sort, you can use the Sort button.

4. Filter  On the Data ribbon, you have the ability to put on the “top” row of your data a filter button.  The filter button allows you to sort your data or choose a subset of your data.

5. Pivot Tables  A pivot table is a tool in Excel that can allow you to dynamically examine aspects of data very quickly.  It is meant to take many rows and columns and make meaning out of them through its quick reporting capability.  Pivot tables are very valuable because they allow you to quickly interact with your data.

6. Pivot Tables Cont.  It allows you to look at the data in many different ways.  Pivot tables are excellent at making cross tabulations and frequency tables.  A drawback of a pivot table is that it does not automatically update when the data has changed.

7. Using Pivot Tables  To use a pivot table, you want to highlight the data of interest in your worksheet.  Once the data is highlighted, you can go to the Insert ribbon and click on the Pivot Table button.  This will bring up a dialogue box that will confirm the data you want to work with and query you where you want to put the pivot table.

8. Main Components of a Pivot Table  The fields (i.e., the columns from your data)  The Rows  You would drag your fields that you would like for your rows of the report here.  The Columns  You would drag your fields that you would like for your columns of the report here.

9. Main Components of a Pivot Table Cont.  The Values  You would drag your fields that you would like summarized for your report here.  The Filters  You would drag your fields that you would like to use as a filter here.

10. Pivot Table Specific Ribbons  There are two ribbons that become available once you make a pivot table:  Analyze  Analyze gives you the ability to work with the data to see different aspects of it.  Design  Gives you the ability to format the data and how it is presented.

11. Groups  The Analyze ribbon has a group tab that allows you to group your data by different categories.  Groups are a special way of creating sub- categories of your data, e.g., summarize by month, years, etc.  Once you have created a group, you can use the design tab to have the subtotals of the groups and the grand total for all the groupings in the pivot table.

12. In-Class Activity  Please answer the following questions by exploring Lecture7Data in Lecture7Data.xlsx using a pivot table:  What particular package sizes are used for each commodity?  What is the average Low Price of each commodity?  What is the average High Price of each commodity for January?  Which products are coming from which countries?

13. In-Class Activity Cont.  Find the answer to each question above without using a pivot table.  Hint, you may need to use Countifs() and Averageifs() to help you find your answer.