1. 1 NAPUS CONVENTION APRIL 2013 Louise Potocki Mailing Standards Specialist 701-221-6532

2. 2 Tabbing - Self Mailers vs Booklets Tabbing - Self Mailers vs Booklets Mailing Issues Mailing Issues DPBC - Retired DPBC - Retired IMsb Tool IMsb Tool Business Customer Gateway Business Customer Gateway

3. 3 DEFINITION - FSM A folded self-mailer is formed of panels created when a single or multiple unbound sheets of paper are folded together and sealed to form a letter-size mailpiece.

4. 4 DEFINITION - BOOKLET A booklet is formed of printed sheets that are permanently bound with at least 2 staples, saddle stitiched, or glued in the fold. A booklet is formed of printed sheets that are permanently bound with at least 2 staples, saddle stitiched, or glued in the fold.

5. 5 BOOKLETS Spine on the leading (shorter) edge 5” to 9” long 60-pound paper Over 9”,up to 10.5” long 70-pound paper Two tabs on top edge - 1 inch from left and right edge One tab on trailing edge - in the middle. Booklets now need 3 tabs in most cases. Tabs must be 1½”

6. 6 BOOKLETS Sealed with tabs: 5” to 9” long 5” to 9” long –50-pound paper Over 9” up to 10.5” long Over 9” up to 10.5” long –60-pound paper. –Spine on the bottom Notice: 3 tabs & larger size

7. 7 FOLDED SELF-MAILERS Effective January 5, 2013 Effective January 5, 2013 Minimum size for FSM – 3 ½ X 5” Minimum size for FSM – 3 ½ X 5” Maximum size – 6 X 10 ½” (note shorter height/length) Maximum size – 6 X 10 ½” (note shorter height/length) Maximum weight – 3 oz Maximum weight – 3 oz Minimum number of tabs – 2 Minimum number of tabs – 2 Fold MUST be on the bottom Fold MUST be on the bottom

8. 8 FSMs Maximum number of panels – 12 Maximum number of panels – 12 Example: Example: –Single sheet folded in half = 2 panels –Single sheet tri-folded = 3 panels Minimum paper weight – 28 lb bond/70 lb book weight (FSM weighing 1 oz or less) Minimum paper weight – 28 lb bond/70 lb book weight (FSM weighing 1 oz or less) INVITATION FOLD NO LONGER ACCEPTABLE INVITATION FOLD NO LONGER ACCEPTABLE

9. 9 FSMs More than 1 oz – 31 lb bond/80 lb book weight More than 1 oz – 31 lb bond/80 lb book weight BASIC SELF-MAILERS BASIC SELF-MAILERS Will continue to use 1” tabs on pieces that weigh 1 oz or less Will continue to use 1” tabs on pieces that weigh 1 oz or less Pieces weighing more than 1 oz -will require (2) 1.5” tabs Pieces weighing more than 1 oz -will require (2) 1.5” tabs

10. 10 FSMs Tabs may be placed on top within 1” of the leading/trail edge OR on the lead/trail edge within 1” of the top edge Tabs may be placed on top within 1” of the leading/trail edge OR on the lead/trail edge within 1” of the top edge The middle panel will be the address panel on a tri-folded self-mailer The middle panel will be the address panel on a tri-folded self-mailer

11. 11 FSMs Location of tabs for basic FSM Location of tabs for basic FSM

12. 12 FSMs – QUARTER FOLD QUARTER FOLDED SELF-MAILER QUARTER FOLDED SELF-MAILER –The first fold must be on the leading edge –Quarter folded self mailers weighing 1 oz or less will require (2) 1” tabs –Quarter FSM weighing over an oz. will require (3) 1.5” tabs –Glue is not allowed on quarter folded self- mailers

13. 13 TABBING – BOOKLETS AND FSMs Tabbing rules apply to letter sized pieces only Tabbing rules apply to letter sized pieces only Tabbing rules apply to both single piece and discounted First-Class and Standard/Nonprofit letter sized pieces Tabbing rules apply to both single piece and discounted First-Class and Standard/Nonprofit letter sized pieces

14. 14 Tabbing- Self mailers vs. booklets Tabbing- Self mailers vs. booklets Mailing Issues Mailing Issues DPBC - retired DPBC - retired IMsb Tool IMsb Tool Business Customer Gateway Business Customer Gateway

15. 15 POSTAGE STATEMENT 1 1213 2 3 5 6 7 8 9 10 4 11 15 161718 14

16. 16 CARRIER ROUTE/AUTOMATION Within 90 days for carrier route Within 90 days for carrier route Within 185 days for automation prices Within 185 days for automation prices

17. 17 MOVE UPDATE Every discounted First-Class and Standard mailer must have something checked in this section Every discounted First-Class and Standard mailer must have something checked in this section If they do not, they are not entitled to automation or carrier route rates If they do not, they are not entitled to automation or carrier route rates

18. 18 POSTALONE!

19. 19 POSTALONE!

20. 20 Postage Statement

21. 21 DEFINITIONS DDU – Destination Delivery Unit DDU – Destination Delivery Unit DSCF – Destination Sectional Center Facility DSCF – Destination Sectional Center Facility DNDC – Destination Network Distribution Center DNDC – Destination Network Distribution Center NONE- All other offices NONE- All other offices

22. 22 POSTAGE STATEMENT DDU – For carrier route pieces for delivery in the office you are entering them in. DDU – For carrier route pieces for delivery in the office you are entering them in. DSCF – Only if dropped in a sectional center such as Grand Forks, Bismarck, or Fargo DSCF – Only if dropped in a sectional center such as Grand Forks, Bismarck, or Fargo DNDC- Only if dropped in Fargo DNDC- Only if dropped in Fargo NONE – Everyone else NONE – Everyone else

23. 23 Tabbing – Self mailers vs. booklets Tabbing – Self mailers vs. booklets Mailing Issues Mailing Issues DPBC - Retired DPBC - Retired IMsb Tool IMsb Tool Business Customer Gateway Business Customer Gateway

24. 24 DPBC RETIRED DPBC RETIRED Federal Times Proposal dated March 2, 2012 Federal Times Proposal dated March 2, 2012 Delivery Point Barcodes (DPBC) were discontinued January 28, 2013. Delivery Point Barcodes (DPBC) were discontinued January 28, 2013.

25. 25 JACK SMITH 101 MAIN ST JACKSONVILLE FL 32241-3045 IMB All mail claimed at automation rates must have an accurate intelligent mail barcode.

26. 26 FULL SERVICE IMB Federal Register dated April 20, 2012 – Effective January 26, 2014 Federal Register dated April 20, 2012 – Effective January 26, 2014 Only Mailers who are able to do full service IMB will receive the automation discounts Only Mailers who are able to do full service IMB will receive the automation discounts Full Service mailers must submit their paperwork electronically Full Service mailers must submit their paperwork electronically

27. 27 Tabbing- Self Mailers vs booklets Tabbing- Self Mailers vs booklets Mailing Issues Mailing Issues Retiring the DPBC Retiring the DPBC IMsb Tool IMsb Tool Business Customer Gateway Business Customer Gateway

28. 28 IMsb Tool Designed for the small mailer ( mails 1000-9999 pieces per mailing Designed for the small mailer ( mails 1000-9999 pieces per mailing Allows the mailer to claim the Full Service barcoded discount Allows the mailer to claim the Full Service barcoded discount Annual fee will be waived as long as the mailer qualifies for the Full Service Discount Annual fee will be waived as long as the mailer qualifies for the Full Service Discount PostalOne will monitor the Full Service discount and annual fee PostalOne will monitor the Full Service discount and annual fee

29. 29 IMsb Tool Postage statement must be entered electronically Postage statement must be entered electronically Postal Service is providing the tools to allow the mailer to CASS certify their mailing list prior to mailing Postal Service is providing the tools to allow the mailer to CASS certify their mailing list prior to mailing Mailer must register on the Business Customer Gateway Mailer must register on the Business Customer Gateway

30. 30 IMsb Tool IMsb Tool allows the mailer to upload their mailing list and print on labels, envelopes or inserts placed in window envelopes IMsb Tool allows the mailer to upload their mailing list and print on labels, envelopes or inserts placed in window envelopes This tool is designed for mailers who do their own mail rather than taking it to a mail preparer This tool is designed for mailers who do their own mail rather than taking it to a mail preparer Ideal candidates are already using the Business Customer Gateway Ideal candidates are already using the Business Customer Gateway

31. 31 Tabbing – Self mailers vs booklets Tabbing – Self mailers vs booklets Mailing Issues Mailing Issues Retiring the DPBC Retiring the DPBC IMsb Tool IMsb Tool Business Customer Gateway Business Customer Gateway

32. 32 BUSINESS CUSTOMER GATEWAY

33. 33 Questions?

34. 34 Methods of Postage Payment Precanceled Stamps Special stamps available in specific denominations for Presorted First-Class Mail ®, Nonprofit and Standard Mail ™ Special stamps available in specific denominations for Presorted First-Class Mail ®, Nonprofit and Standard Mail ™ *Note: only one (1) pre-canceled stamp may be affixed to each mailpiece.

35. 35 Methods of Postage Payment Precanceled Stamps Available in four denominations: 25¢ for Presorted First-Class Mail ® 25¢ for Presorted First-Class Mail ® 15¢ for Presorted First-Class Cards 15¢ for Presorted First-Class Cards 10¢ for Regular Standard Mail ™ 10¢ for Regular Standard Mail ™ 5¢ for Nonprofit Standard Mail 5¢ for Nonprofit Standard Mail

36. 36 Methods of Postage Payment Postage Meter Prints postage directly on mailpiece (or meter tape) Prints postage directly on mailpiece (or meter tape) Meter size varies by need Meter size varies by need

37. 37 Authorized Meter Providers NEOPOST INC 30955 HUNTWOOD AVE HAYWARD CA 94544-7084 800-624-7892 www.neopostinc.com PITNEY BOWES INC 1 ELMCROFT RD STAMFORD CT 06926-0700 800-322-8000 www.pitneybowes.com DATA-PAC MAILING SYSTEMS CORP 1217 BAY RD WEBSTER NY 14580-1958 800-355-1755 www.data-pac.com www.data-pac.com FRANCOTYP-POSTALIA INC 140 N MITCHELL CT STE 200 ADDISON IL 60101-5629 800-341-6052 www.fpusa.net www.fpusa.net HASLER INC 19 FOREST PKY SHELTON CT 06484-6140 800-243-6275 www.haslerinc.com www.haslerinc.com

38. 38 Methods of Postage Payment Permit Imprint Most popular and convenient way to pay postage Most popular and convenient way to pay postage Postage information printed in upper right corner of mailpiece Postage information printed in upper right corner of mailpiece Postage block = "indicia" Postage block = "indicia"

39. 39 Methods of Postage Payment Permit Imprint Set up postage account at Post Office Set up postage account at Post Office Postage deducted from account Postage deducted from account All mailpieces must be same weight All mailpieces must be same weight

40. 40 Methods of Postage Payment Permit Imprint Simple and convenient Simple and convenient May use rubber stamp to imprint May use rubber stamp to imprint No need to buy postage in advance No need to buy postage in advance

41. 41 Mailpiece Characteristics Size and Shape The Postal Service separates mail into four shape categories: The Postal Service separates mail into four shape categories: –cards –letters –large envelopes and "flats" –parcels Different rates and preparation standards depending on the shape Different rates and preparation standards depending on the shape Questions directed to Business Mail Entry staff or a Mailpiece Design Analyst (MDA) Questions directed to Business Mail Entry staff or a Mailpiece Design Analyst (MDA)

42. 42 Classification Physical Standards for Cards

43. 43 Classification Physical Standards for Letters

44. 44 Classification Physical Standards For Flats  All flats must be flexible, uniformly thick, and rectangular in shape

45. 45 Machinable Machinable Nonmachinable Nonmachinable Automation Automation Categories of Mail

46. 46 Complete delivery address No nonmachinable characteristics May be prepared as letters, folded self-mailers, or booklets Booklets and folded self- mailers must be tabbed according to DMM specifications Machinable Machinable

47. 47 Maximum Weight Presort First-Class Mail = 3.3 ounces Standard Mail = 3.3 ounces Self-Mailers = 3 ounces Machinable Letters

48. 48 Nonmachinable Characteristics MR JOHN CORREY 111 MAIN ST CITY, STATE ZIP CODE Address parallel to shorter dimension Square PRESORTED FIRST CLASS POSTAGE PAID PERMIT NO. 23 NORMAN, OK Length divided by height must be at least 1.3 but not more than 2.5 Aspect Ratio

49. 49 AMY JONES 4532 WEST DRIVE SAN ANTONIO TX 78284-9623 Mailpieces over 4 ¼ inches high or 6 inches long Must be at least.009 inch Nonmachinable Characteristics 4 ¼” 6”

50. 50 Nonmachinable Characteristics Pieces that contain odd-shaped contents Pieces that are polywrapped, or have clasps, strings, or buttons or envelopes not made of paper Pieces that are too rigid

51. 51 A folded self-mailer that is not folded and tabbed according to DMM specifications Nonmachinable Characteristics FRANK FISHER 52 BOGGESS ST BUCKHANNON WV 26201-2144 STD PRSRTD U.S.POSTAGE PAID NORMAN, OK PERMIT NO. 353 KOI FARM P.O. BOX 999 NORMAN OK 73070-0999 FOLD

52. 52 Tabs Wafer Seals Spot Glue TABBING – SELF-MAILERS BOOKLET FOLDED SELF-MAILER FOLDED SELF-MAILER FOLDED 28 lbs.24 lbs.20 lbs. 60 lbs. BOOK TEXT Single SheetMultiple SheetsSingle/Multiple Sheets Is the fold on top? If so, two tabs are required on the bottom (1” in from either side).

53. 53 Booklets that are not tabbed per DMM or spine at the top OCCUPANT 52 BOGGESS ST BUCKHANNON WV 26201-2144 NONPROFIT U.S.POSTAGE PAID NCED, OK PERMIT NO. 999 CHURCH OF NCED P.O. BOX 999 NCED OK 73070-0999 SPINE Nonmachinable Characteristics Nonmachinable regardless of tabs Machinable with tabs per DMM 8¼” OCCUPANT 52 BOGGESS ST BUCKHANNON WV 26201-2144 SPINE NONPROFIT U.S.POSTAGE PAID NCED, OK PERMIT NO. 999 CHURCH OF NCED P.O. BOX 999 NCED OK 73070-0999

54. 54 Booklets Mailpiece Design – Closure Method Tabs: Tabs: –Three 1.5-inch tabs required on all booklets –Non-perforated tabs required on all pieces –Recommend white paper tabs –Recommend 2-inch tabs on booklets over 2.5 ounces 1.5” - 2” width

55. 55 DMM Exhibit 201.3.15.4

56. 56 Mailpiece Characteristics Barcodes Series of long and short bars that represent numbers Series of long and short bars that represent numbers Represent ZIP Code™, ZIP+4 ®, and delivery addresses Represent ZIP Code™, ZIP+4 ®, and delivery addresses 2 types of barcodes – POSTNET™ and Intelligent Mail ® Barcode 2 types of barcodes – POSTNET™ and Intelligent Mail ® Barcode

57. 57 Mailpiece Characteristics Automation Priced Mail 100% barcoded and prepared for high- speed mail processing 100% barcoded and prepared for high- speed mail processing Prices available for letters, cards, flats (large envelopes), and parcels Prices available for letters, cards, flats (large envelopes), and parcels

58. 58 JACK SMITH 101 MAIN ST JACKSONVILLE FL 32241-3045 DPBC or IMB All mail claimed at automation rates must have an accurate delivery point or intelligent mail barcode.

59. 59 ADDRESS BLOCK BARCODE ADDRESS BLOCK BARCODE ALEX ALEXANDRIA PO BOX 9623 SAN ANTONIO TX 78284-9623 #JAN84 000 CA #15081T 52 20 30 SUSAN HURLEY PO BOX 9623 SAN ANTONIO TX 78284-9623 * * * * * * * * * * 5-DIGIT 78284 ATTN TIMOTHY HURST XYZ SALES COMPANY PO BOX 9623 SAN ANTONIO TX 78284-9623 XYZ Sales Company 212 N LIBERTY ST SAN ANTONIO TX 78284-9623 1/25” Minimum 1/8” Minimum 1/25” Minimum 1/8” Minimum TRAVIS MC GEE PO BOX 9623 SAN ANTONIO TX 78284-9623 * * * * * * * * * * 5-DIGIT 78284 #JAN84 000 CA #15081T 52 20 30

60. 60 The HEART of any mailpiece is the delivery address

61. 61 1.NON-ADDRESS DATA #JAN00 000 CA#1508 LT 52 2.INFORMATION / ATTN MR J BROWN 3.RECIPIENT CENTRAL LIBRARY 4.DELIVERY ADDRESS 3915 E CHAIN BRIDGE RD 5.CITY, STATE, ZIP CODE FAIRFAX VA 22030-3999 PRESORTED STANDARD U.S.POSTAGE PAID VARTEC Standardized Addressing Format.

62. 62 Postal Addressing Standards _______________ _____ Postal Addressing Standards PUB 28 Best resource for comprehensive addressing information Available online at http://pe.usps.gov/text/pub28/welcome.htm Publication 28 July 2008

63. 63 FLATS ADDRESSING FLATS ADDRESSING

64. 64 Address Accuracy Address Lists You can buy or rent a mailing list You can buy or rent a mailing list –Yellow Pages under "lists“, "mailing lists” or “mailing services” –On-line search for list providers in your area

65. 65 Address Accuracy Why bother checking the accuracy of your address list? 17% of Americans move annually 17% of Americans move annually 43 Million people move yearly 43 Million people move yearly 1 out of every 6 families move yearly 1 out of every 6 families move yearly Address lists bought/rented must be checked to ensure they are correct Address lists bought/rented must be checked to ensure they are correct

66. 66 Address Accuracy For Presorted Standard Mail ™ and First- Class Mail ® rates, ZIP Codes ™ MUST be checked for accuracy within the last 12 months For Presorted Standard Mail ™ and First- Class Mail ® rates, ZIP Codes ™ MUST be checked for accuracy within the last 12 months When you complete and sign a postage statement you certify your mailing qualifies for the rates claimed When you complete and sign a postage statement you certify your mailing qualifies for the rates claimed

67. 67 Address Accuracy Address Quality Choices Use www.usps.com to check the ZIP Codes ™ Use www.usps.com to check the ZIP Codes ™www.usps.com Process your address list through CASS-certified software Process your address list through CASS-certified software –CASS improves the accuracy of carrier route, five- digitZIP ®, ZIP + 4 ®, and delivery point codes that appear on mailpieces Address List Correction Service Address List Correction Service

68. 68 Address Accuracy Address Quality Choices Move Update required for all presorted First- Class and Standard/Nonprofit mailings Move Update required for all presorted First- Class and Standard/Nonprofit mailings Within 95 days of the date of mailing Within 95 days of the date of mailing

69. 69 Move Update Options Ancilliary Service Endorsements Ancilliary Service Endorsements Address Change Service Address Change Service National Change of Address National Change of Address Fastforward Fastforward

70. 70 Ancilliary Service Endorsement Ancilliary Service Endorsement ADDRESS SERVICE REQUESTED APPLETREE POINT 123 MAPLE ST. SOUTH EUCLID OH 44121-4912 ADDRESS SERVICE REQUESTED 101 Maple St #BWNCXBB**AUTOCR**C003 Mary LaCroix Avon, OH 44001 ADDRESS SERVICE REQUESTED 2 4 3 1/4” 1 101 Maple St 1/4”

71. 71 Ancilliary Service Endorsement Ancilliary Service Endorsement Printed directly on the mailpiece Printed directly on the mailpiece Mailer receives hard copy change of address or reason for nondelivery Mailer receives hard copy change of address or reason for nondelivery Information available for 18 months Information available for 18 months Permanent change of address information only Permanent change of address information only

72. 72 RETURN SERVICE REQUESTED RETURN SERVICE REQUESTED No forwarding No forwarding Mailpiece returned with new address or reason for nondelivery Mailpiece returned with new address or reason for nondelivery Standard mailer pays appropriate First-Class rate for mailpiece Standard mailer pays appropriate First-Class rate for mailpiece –1 oz letter - $0.45 – 1 oz flat- $0.90 First-Class – no charge First-Class – no charge

73. 73 Change Service Requested Change Service Requested No forwarding or return of the mailpiece No forwarding or return of the mailpiece Mailpiece is disposed of by the USPS Mailpiece is disposed of by the USPS For Standard/ Nonprofit mailers - Separate notice sent to the with the new address or reason for nondelivery For Standard/ Nonprofit mailers - Separate notice sent to the with the new address or reason for nondelivery Charge - $0.50 Charge - $0.50 First- Class mailers – MUST BE ACS participants to use this endorsement First- Class mailers – MUST BE ACS participants to use this endorsement

74. 74 Address Service Requested Address Service Requested Forwarding service provided for months 1-12 Forwarding service provided for months 1-12 Separate notice with new address provided to the mailer – Charge $0.50 Separate notice with new address provided to the mailer – Charge $0.50 If the mailpiece is undeliverable for any reason, the piece is returned to the sender with the reason for nondelivery If the mailpiece is undeliverable for any reason, the piece is returned to the sender with the reason for nondelivery First- Class mailers – no charge First- Class mailers – no charge Standard mailers – pay the weighted fee Standard mailers – pay the weighted fee

75. 75 Temp-Return Service Requested AVAILABLE TO FIRST-CLASS MAILERS ONLY AVAILABLE TO FIRST-CLASS MAILERS ONLY If the receiver has a temporary change of address on file the piece is forwarded If the receiver has a temporary change of address on file the piece is forwarded Mailer does NOT receive temporary change of address information Mailer does NOT receive temporary change of address information If the receiver has a permanent change of address, the piece is returned to the sender with the new address or reason for nondelivery If the receiver has a permanent change of address, the piece is returned to the sender with the new address or reason for nondelivery

76. 76 Address Change Service Manual address corrections reduced Timely information provided on a schedule you determine Changes can be made electronically rather than manually Fees: First- Class $0.10 Standard Mail - $0.28 Standard Mail - $0.28

77. 77 Address Change Service Billed by San Mateo Accounting Center once a month Mailer is assigned a “Participant code” by the NCSC Code is placed in the address block Service provided by the National Customer Support Center 800-238-3150

78. 78 National Change of Address (NCOA) National Change of Address (NCOA) Provides COA information for 48 mos. Provides COA information for 48 mos. List processed before the mailing is done List processed before the mailing is done Available through licensed vendors only Available through licensed vendors only Reduces undeliverable mail Reduces undeliverable mail

79. 79 Fastforward Used by mailers who process mail with an OCR Used by mailers who process mail with an OCR Commonly used by Presort houses Commonly used by Presort houses Address change information is sprayed immediately above the barcode in the lower right hand corner of the mailpiece Address change information is sprayed immediately above the barcode in the lower right hand corner of the mailpiece

80. 80 Mail Preparation Prepping Your Mail Supplies Supplies Presorting your letter mail Presorting your letter mail Prepare containers (trays/sacks) Prepare containers (trays/sacks) Prepare postage statement Prepare postage statement Drop off your business mail Drop off your business mail

81. 81 Alternative addressing If you DO NOT want to use one of the previously listed MOVE UPDATE methods you may use an ALTERNATIVE ADDRESSING FORMAT If you DO NOT want to use one of the previously listed MOVE UPDATE methods you may use an ALTERNATIVE ADDRESSING FORMAT –John Doe or Current Resident –Current Resident

82. 82 Mail Preparation Supplies The Postal Service supplies the following items for free: – Trays – Tray "sleeves" or lids – Bundle labels – Container labels – Labeling lists – online DMM – Quick Service Guides -- online – Postage statement – online *Note: Strapping material is required but not provided by USPS

83. 83 MACHINEABLE LETTERS QUICK SERVICE GUIDE 240B

84. 84 NONMACHINABLE LETTERS QUICK SERVICE GUIDE 240A

85. 85 NONMACHINEABLE LETTERS NONMACHINEABLE LETTERS QUICK SERVICE GUIDE 240A

86. 86 BARCODED LETTERS QUICK SERVICE GUIDE 240C 150 PIECES REQUIRED QSG 240C

87. 87 FLATS QUICK SERVICE GUIDE 340A

88. 88 FLATS

89. 89 Mail Preparation Containers of Letter Mail Trays must be sleeved and strapped Trays must be sleeved and strapped Affix correct label to each tray Affix correct label to each tray Secure each tray with a single strap around it’s length Secure each tray with a single strap around it’s length

90. 90 Mail Preparation Postage Statement Documents the number of pieces in your mailing and the postage you're paying Documents the number of pieces in your mailing and the postage you're paying Includes spaces for your company name and permit number Includes spaces for your company name and permit number All unshaded sections must be completed by mailer All unshaded sections must be completed by mailer

91. 91 DEFINITIONS DDU – Destination Delivery Unit DDU – Destination Delivery Unit DSCF – Destination Sectional Center Facility DSCF – Destination Sectional Center Facility DNDC – Destination Network Distribution Center DNDC – Destination Network Distribution Center NONE- All other offices NONE- All other offices

92. 92 POSTAGE STATEMENT DDU – For carrier route pieces for delivery in the office you are entering them in. DDU – For carrier route pieces for delivery in the office you are entering them in. DSCF – Only if dropped in a sectional center such as Grand Forks or Fargo DSCF – Only if dropped in a sectional center such as Grand Forks or Fargo DNDC- Only if dropped in Fargo DNDC- Only if dropped in Fargo NONE – Everyone else NONE – Everyone else

93. 93 POSTAGE STATEMENT 1 1213 2 3 5 6 7 8 9 10 4 11 15 161718 14

94. 94 POSTAGE STATEMENT 19 20 21 22 12 13 14 15

95. 95 Postage Statement

96. 96 Postage Statement

97. 97 Postage Statement

98. 98 Postage Statement

99. 99 Postage Statement

100. 100 Postage Statement

101. 101 Postage Statement

102. 102 Mail Preparation Where to Drop Your Business Mail Business Mail Entry Unit (BMEU) Business Mail Entry Unit (BMEU) –Locate a BMEU www.usps.com/ncsc/locators/find-bme.html * Note: You MUST NOT give presorted or permit imprint mail to a letter carrier or deposit in a collection box.

103. 103 Mail Preparation What to Take to the Post Office Signed and dated postage statement(s) Signed and dated postage statement(s) Supporting documentation Supporting documentation Check, credit card or cash to cover additional postage Check, credit card or cash to cover additional postage A check for your annual mailing fee A check for your annual mailing fee *Note: A meter strip may be affixed to postage statement to pay for the additional postage

104. 104 Mail Acceptance What Happens at the Post Office Eligibility of contents Eligibility of contents Markings and endorsements Markings and endorsements Sortation Sortation Postage payment Postage payment

105. 105 Checklist Decide on a class of mail Decide on a class of mail Create your mailpiece Create your mailpiece Obtain an address list Obtain an address list Check the accuracy of your address list Check the accuracy of your address list Address your mail Address your mail Choose a postage payment method Choose a postage payment method Obtain a mailing permit Obtain a mailing permit Pay an annual mailing fee Pay an annual mailing fee Pick up supplies Pick up supplies Sort your mail Sort your mail

106. 106 Quality Mailpiece Design $aves Dollars and Makes $ense $aves Dollars and Makes $ense

107. 107 Templates Notice 3-A

108. 108 Templates Notice 67

109. 109 Templates Notice 3-S

110. 110 Templates Notice 04-A

111. 111 NOTICE 04A NOTICE 04A Latest version – December 2009 Revision G Measures: Barcode length SkewPitch Clear Zones Bar Parameters

112. 112 Resources Mailpiece Design Analysts (MDAs) Mailpiece Design Analysts (MDAs) Quick Service Guides (QSG) Quick Service Guides (QSG) Postal Explorer Postal Explorer MailPro MailPro

113. 113 District Resources Mailpiece Design Analysts Mailpiece Design Analysts Mailing Requirements Office Mailing Requirements Office Business Mail Entry Manager Business Mail Entry Manager Mailing Standards Specialist Mailing Standards Specialist Supervisor, Business Mail Entry Supervisor, Business Mail Entry Business Mail Entry Technicians Business Mail Entry Technicians

114. 114 Additional Resources www.usps.com www.usps.com Domestic Mail Manual, Mailing Standards of the United States Postal Service ® Domestic Mail Manual, Mailing Standards of the United States Postal Service ® DMM located at http://pe.usps.com DMM located at http://pe.usps.com

115. 115 Questions?