1. SPC 2012 Year-End Closing Calendar Also see “Fiscal Year End Guidelines” On the Business Services website Under “Accounting” Color codes: Blue= 2011-12 (appearing as “2012”) Red= 2012-13 (appearing as “2013”) Green= Other pertinent information

2. April 2012 MondayTuesdayWednesdayThursdayFriday 23456 College Closed 9 Begin submitting 2013 blanket purchase order requisitions to Purchasing Begin review of remaining 2012 purchase orders; close those with no further activity; use “All outstanding PO’s” report in PS Financials 10111213 1617 Budget workshop BOT 2013 181920 23 Submit requisitions for renewal maintenance contracts, lease renewals for 2013 24252627 Last day to submit all 2012 purchase orders; requisitions submitted after this date will be funded from 2013 budgets Last day to submit 2013 blanket PO requisitions to Purchasing (see Fiscal Year-End Guidelines regarding 2012-13 business) 30

3. May 2012 MondayTuesdayWednesdayThursdayFriday 1234 7891011 14 Summer Session begins 15 Final day to place orders against any open blanket purchase order for 2012. 161718 21 Deadline for submission of requests to Purchasing for PO rollovers (see Fiscal Year-End Guidelines) Purchasing to begin reviewing PO rollover requests with Budget Supervisors, Grant Accountants & Jane Mohr 22232425 28 College Closed293031

4. June 2012 MondayTuesdayWednesdayThursdayFriday 1 4 Last day for submission of check requests for goods, services, etc. for the period 07/01/11 through 06/06/12 5678 Final day to change custodianship on existing capital assets for 2012 11 Final day to submit current expense budget amendments (B/A) for 2012 12131415 Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date Purchasing to process and dispatch 2013 blanket purchase orders to have in vendors’ hands by July 1 1819 Final approval of 2013 budget 2021 Deadline for 2012 Payroll accruals created, reviewed by Grant Accountants (GA) & Jane Mohr (JM) and posted 22 Deadline for check requests for payments due 07/01/12 from 2013 budget Final day to submit personnel & OPS B/A for 2012 Deadline for Petty Cash reimbursements from 2012 budget Final Session Pay for 2012 25 Asset Tagging deadline Final TRV’s, FRV’s, and local mileage due in Accounts Payable for all travel completed through 06/19/12 26 Run Comp Abs accrual for June 30, 2012 27 Pay-for-Print deposits for 2012 to the Business Offices 28 Last day to process 2012 check run All PCard transactions reconciled in PeopleSoft for fiscal year 2012 29 Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management Counts: *Cash Counts *Inventories *Pay-for-Print

5. July 2012 MondayTuesdayWednesdayThursdayFriday 2 Deadline for submitting check requests, invoices to AP to be paid from 2012 budget Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, 2012 34 College Closed56 Final day for input of receivers for deliveries through June 30, 2012 Signed New Accountability forms sent to Asset Management Deadline for 2012 leave accruals 9 Final day for AP input of 2012 business 10 Deadline for submission of accruals Final review of purchase orders to roll over with Budget Supervisors, Grant Accountants and Jane Mohr 11 Deadline for submission of journal entries for 2011-12 business Close blanket POs for 2011-12 Purchasing provides query to Jim Nosewicz to load 2013 rollover budget Jim to load 2013 rollover budgets after review by staff 12 Deadline for 2012 budget journals PO rollover to 2013 processed 13 2011-2012 BOOKS CLOSED 16 Deadline for Payroll accrual reversals for the Payroll accruals done at 6/30/12, again created reviewed by GA & JM and posted 17181920 2324252627 3031

6. Contact Information AREACONTACTTITLEPHONEFAXEMAIL AccountingVonda WoodsDir of Acctg Services341-3210341-3111Woods.vonda@spcollege.edu Amy LockhartSenior Accountant341-3253341-3111Lockhart.amy@spcollege.edu Ann ZebertSenior Accountant341-3357341-3111Zebert.ann@spcollege.edu Accounts PayableSusie CarvellAP Supervisor341-3207341-3368Carvell.susie@spcollege.edu Kate WenceSr AP Specialist341-3298341-3368Wence.kate@spcollege.edu Margo WestlundAP Specialist341-3324341-3368Westlund.margo@spcollege.edu Jan WyattAP Specialist341-3158341-3368Wyatt.jan@spcollege.edu Asset ManagementKaren ReynoldsAsset Mgmt Specialist341-3234341-3111Reynolds.karen@spcollege.edu Darlene FullerAssets341-5295341-3111Fuller.darlene@spcollege.edu BudgetsJamelle ConnerAVP Budget, Plan & Analysis341-3358341-3111Conner.jamelle@spcollege.edu Jim NosewiczBudget Specialist341-3230341-3111Nosewicz.jim@spcollege.edu Fabiola CastilloBudgt Administrative Spec II341-3085341-3111Castillo.fabiola@spcollege.edu Business ServicesTheresa FurnasAVP, Fin & Bus Services341-3329341-7144Furnas.theresa@spcollege.edu Grants / Restricted Contracts Dianne JacksonGrant Accountant341-3315341-3111Jackson.dianne@spcollege.edu Ruby BeechamGrant Accountant341-3293341-3111Beecham.ruby@spcollege.edu PurchasingPaul SpinelliDirector341-3070341-3368Spinelli.paul@spcollege.edu Steve YoungPurchasing Manager341-3370341-3368Young.steve@spcollege.edu Marsha EubankSr Purchasing Specialist341-3308341-3368Eubank.marsha@spcollege.edu Lori KeeganPurchasing Specialist341-3266341-3368Keegan.lori@spcollege.edu Kimberly MorrowPurchasing Specialist341-3310341-3368Morrow.kimberly@spcollege.edu Student Acctg, Cash Receipts Mike MeigsDirector, Student Acctg & Business Systems 341-3313341-3368Meigs.mike@spcollege.edu TravelMark PassmoreAP Travel Specialist341-3225341-3368Passmore.mark@spcollege.edu