1. UN Economic Commission for Europe 18 th UN/CEFACT Forum Opening Plenary 09.00 – 13.00 hrs 19 September 2011 Geneva International Conference Centre Geneva, Switzerland

2. UN Economic Commission for Europe 2 09.00 – 09.15 Welcome 09.15 – 09.45 Bureau Report on the Way Forward 09.45 – 10.15 Coffee Break 10.15 –13.00 Implementing Transition Schedule 18 th UN/CEFACT Forum Opening Plenary

3. UN Economic Commission for Europe 3 Welcome  UNECE: Virginia Cram-Martos, Director  UN/CEFACT: Stuart Feder, Plenary Chair Bureau Report on the Way Forward

4. UN Economic Commission for Europe 4 The Way Forward Bureau Report

5. UN Economic Commission for Europe 5 Continuity and Change Priority Focus on Projects and Maintenance Stakeholder Outreach Transparency Level playing field All issues to be open and on the table Bureau Report

6. UN Economic Commission for Europe CENTRE FOR TRADE FACILITATION AND ELECTRONIC BUSINESS GENERAL ASSEMBLY ECONOMIC AND SOCIAL COUNCIL ECONOMIC COMMISSION FOR EUROPE (Executive Committee) COMMITTEE ON TRADE UNITED NATIONS 6 UN Framework

7. UN Economic Commission for Europe 7

8. Overview of Key Dates to Review 7-8 July 2011 – 17 th UN/CEFACT Plenary, Geneva 12-14 September 2011 – ISO TC/154 15-16 September 2011 – MOUMG 19-23 September 2011 – 18 th UN/CEFACT Forum, Geneva 15-17 February 2012 – 18 th UN/CEFACT Plenary, Geneva

9. UN Economic Commission for Europe Intergovernmental Public-private sector collaboration Global remit Multidisciplinary Consensus-driven Trade Facilitation Recommendations & eBusiness Standards development Real-world solutions-oriented Free to participate / to use outcomes 9 Mandate 9

10. UN Economic Commission for Europe 10 Drivers for change Recommendations from UNECE EXCOM Permanent Group Mandate Renewals More timely availability of deliverables Opportunities from greater stakeholder collaboration Outreach to stakeholders / questionnaires Gap analyses Maturity of experience / lessons learned

11. UN Economic Commission for Europe 11 Recommendations from UNECE EXCOM Permanent Group Mandate Renewals More timely availability of deliverables Opportunities from greater stakeholder collaboration Outreach to stakeholders / questionnaires Gap analyses Maturity of experience / lessons learned Drivers for change and new framework Straightforward management structure, emphasis on plenary-controlled/approved programme of work, emphasis on collaboration, project-oriented transparency/communication Programme development areas provide responsive and adaptable framework to formulate projects that meet needs without silos, with support activities via Bureau Strengthened open development process and Bureau monitoring and support of projects provides for more timely outputs, identification of needs and needed Plenary engagement Programme development areas open up opportunities for greater consultation and collaboration, provide a way to address results of questionnaires, gap analyses, and lessons learned

12. UN Economic Commission for Europe Main themes in going forward Outreach and meeting strategic stakeholder needs Reducing duplication of effort Creating value-added benefits through specialisation Fewer layers of management Encouraging cross-domain initiatives Preventing resource-gridlock Improving timeliness of deliverables Addressing communication challenges 12

13. UN Economic Commission for Europe 13 Streamlined management Project-oriented Essential Focal Points

14. UN Economic Commission for Europe 14 International Trade and Business Processes Group International Trade and Business Processes Group Applied Technology Group Applied Technology Group Information Content Management Group Information Content Management Group Techniques and Methodologies Group Techniques and Methodologies GroupLegal Group Domains: Accounting & Audit - Agriculture - Architecture, Engineering & Construction - Business Process Analysis - Customs - eGovernment - Electronic Trade Documents - Environmental Management - Finance - Harmonization - Health Care - Insurance - International Trade Procedures - Supply Chain - Transport - Travel, Tourism and Leisure Plenary Chair ___________________Bureau Plenary Chair ___________________Bureau FMG Forum Management Group GroupFMG Forum Management Group Group Regional Rapporteurs Regional Rapporteurs UN/CEFACT Forum UN/CEFACT Plenary R.650 Rev. 4 Structure UNECE Secretariat

15. UN Economic Commission for Europe PLENARY ---------- Plenary Bureau Project Teams Teams of Specialists Programme Development Areas Regional Rapporteurs Document 15 Structure 15

16. UN Economic Commission for Europe Plenary ---------- Plenary Bureau Project Teams Programme of Work Teams of Specialists Programme Development Areas Regional Rapporteurs 16 Project Teams Programmme of Work

17. UN Economic Commission for Europe 17 Deliverables Programme of Work Identified Programme Development Areas Achieved Project Teams Supported Registry of Domains Roster of Experts Bureau Programme Support

18. UN Economic Commission for Europe Methodology and Technology Sectoral Regulatory Supply Chain Trade and Transport Facilitation Trade Facilitation Implementation Guide Annex to Trade Recommendation 6 Revision of Trade Recommendation 11 Revision of Trade Recommendation 12 Trade Recommendation 34 Trade Recommendation 35 Trade Recommendation 36 Consultation Models for Public and Private Sector Consultation Business Process Analysis International Supply Chain Reference Model Methodology and Technology Sectoral Regulatory Supply Chain Trade and Transport Facilitation Programme of Work Programme Development Areas Project Teams Plenary ---------- Plenary Bureau Initial Framework

19. PROGRAMME OF WORK BUREAU PROGRAMME SUPPORT Support Services Tasks & Communication Activities Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and maintenance, Directories, Conformance, Legal, Communication (external/internal), Marketing, Events, Liaison, Training / Capacity Building

20. UN Economic Commission for Europe 20 BusinessTechnical Accounting & AuditAudit / Validation AgricultureBusiness Process Modelling CustomsCommunication Environmental ManagementHarmonisation Finance/PaymentsLegal GovernmentLibrary maintenance Health CareLibrary production InsuranceMethodology International Trade ProceduresPublications ProcurementUN/EDIFACT Supply Chain ManagementXML Transport Travel/Tourism Registry of Domains

21. UN Economic Commission for Europe 21 Validate coverage Strategic review – old/new Transparent lists Clear procedures Formal – UNECE MOU needed Cooperation activities Collaboration Relationship management Liaison

22. UN Economic Commission for Europe 22 PROGRAMME DEVELOPMENT AREAS Trade & Transport Facilitation - Vice Chairs: Mats Wicktor and Viktor Dravitsa  International Trade Procedures, Customs, Transport Supply Chain – Vice Chairs: Mike Doran and Tim McGrath  Supply Chain Management, Procurement, Payments/Finance, Accounting and Audit Regulatory – Vice Chairs, Tahseen Khan and Mats Wicktor  Customs, Government, Environmental Management Sectoral – Vice Chairs Bruno Prepin and Harm-Jan van Burg  Agriculture, Health Care, Insurance, Travel/Tourism Methodology & Technology – Vice Chairs Peter Amstutz and Tim McGrath  Business Process Analysis, Methodology, Harmonisation, Library, Audit, UN/EDIFACT, XML BUREAU PROGRAMME SUPPORT Vice Chairs: Peter Amstutz, Pier Alberto Cucino (Communications), Harm-Jan van Burg (Liaison) Current Structure

23. PROGRAMME DEVELOPMENT AREAS PROJECT TEAMS PROGRAMME OF WORK ROSTER OF EXPERTS REGISTRY OF DOMAINS Bureau Programme Support 23

24. UN Economic Commission for Europe 18 th UN/CEFACT Forum Coffee Break 09:45 – 10:15 hrs 19 September 2011 Geneva International Conference Centre Geneva, Switzerland

25. UN Economic Commission for Europe 18 th UN/CEFACT Forum Implementing Transition 10:15 – 13.00 hrs 19 September 2011 Geneva International Conference Centre Geneva, Switzerland

26. UN Economic Commission for Europe 26 10.15 – 11.15 Introduction to Programme Development Areas and Bureau Programme Support 11.15 – 12.40 Overview of UN/CEFACT Operating Procedures 12.40 – 12.50 Communication 12.50 – 13.00 Forum schedule and general information Schedule

27. UN Economic Commission for Europe 18 th UN/CEFACT FORUM Opening Plenary Trade and Transport Facilitation PDA Geneva International Conference Centre Geneva, Switzerland – 19 September 2011

28. UN Economic Commission for Europe PROGRAMME OF WORK Vice Chairs: Mats Wicktor & Victor Dravitsa TRADE AND TRANSPORT FACILITATION Domains: Customs, Transport, International Trade Procedures PROJECT TEAMS Trade and Transport Facilitation PDA

29. UN Economic Commission for Europe Monday pm PDA Meeting Trends, tendencies and environmental scanning Trends, tendencies and environmental scanning Domain Specific Discussions Domain Specific Discussions Status of ongoing Projects Status of ongoing Projects Single Window Management Single Window Management Cargo Declaration Resolution Cargo Declaration Resolution Procedure for Recommendations? Procedure for Recommendations? Trade recovery – what can CEFACT do? Trade recovery – what can CEFACT do? Possible needs for collaboration Possible needs for collaboration Planning for the week Planning for the week Trade and Transport Facilitation PDA

30. UN Economic Commission for Europe Domain coordinators International Trade Procedures: Johan Pontén International Trade Procedures: Johan Pontén Customs: SP Sahu Customs: SP Sahu Transport: Dominique Vankemmel Transport: Dominique Vankemmel

31. UN Economic Commission for Europe 18 th UN/CEFACT FORUM Opening Plenary Supply Chain PDA Geneva International Conference Centre Geneva, Switzerland – 19 September 2011

32. PROGRAMME DEVELOPMENT AREA PROGRAMME OF WORK Vice Chair 2 Supply Chain Domain support: Supply Chain Management, Procurement, Accounting & Audit, Finance/Payments, Insurance, Government, Transport Cross Industry Catalog Cross Industry Invoice Cross Industry Remittance Advice Cross Industry Ordering Cross Industry Scheduling Cross Industry Delivery Cross Industry Quotation Market Research Information eTendering Project Schedule and Cost Performance Management Contract Financial Execution Management Public Electronic Procurement PROJECT TEAMS S Cross Industry Catalog Cross Industry Invoice Cross Industry Remittance Advice Cross Industry Ordering Cross Industry Scheduling Cross Industry Delivery Cross Industry Quotation Market Research Information eTendering Project Schedule and Cost Performance Management Contract Financial Execution Management Public Electronic Procurement

33. PROGRAMME DEVELOPMENT AREA PROJECT TEAMS S PROGRAMME OF WORK Vice Chairs Mike Doran & Tim McGrath Supply Chain Domains: Supply Chain Management, Procurement, Finance/Payments & Accounting & Audit Cross Industry catalogue Cross Industry Invoice Cross Industry Remittance Advice Cross Industry Ordering Cross Industry Scheduling Cross Industry Delivery Cross Industry Quotation Market Research Information eTendering Project Schedule and Cost Performance Management Contract Financial Execution Management Public Electronic Procurement Security for XML Documents & Messages Material Data Safety Sheet Globally Harmonized System of Classification & Labelling of Chemicals (GHS) Registration, Evaluation, Authorization & Restriction of Chemicals

34. UN Economic Commission for Europe CURRENT DOMAIN COORDINATORS Supply Chain Management: Karina Duvinger & Edmund Gray Procurement: Bernard Longhi Finance & Payments: Liliana Fratini Passi Accounting & Audit: Michel Lesourd & Eric Cohen SUPPLY CHAIN PDA

35. UN Economic Commission for Europe PROJECTS & PROJECT LEADERS EX TBG 1 – In ODP Step 7 Cross Industry Catalogue: Karina Duvinger Cross Industry Invoice: v2.0 + 2.1: Edmund Gray –Migration CII to CCTS 3.0 & NDR 3.0: Karina Duvinger (Coordinator) Cross Industry Remittance Advice: Mounir El-Koury Cross Industry Ordering: Martin Forsberg Cross Industry Scheduling: Samy Scemama Cross Industry Delivery: Edmund Gray Cross Industry Quotation: Gilles Brandel Market Research Information: Helge Simonsen Supply Chain Process Common Requirements: Sue Probert SUPPLY CHAIN PDA

36. UN Economic Commission for Europe PROJECTS & PROJECT LEADERS Ex TBG 1 - Mapped to Regulatory PDA In ODP Step 4 Globally Harmonized System of Classification & Labelling of Chemicals (GHS): Delta Pelgrim In ODP Step 7 Material Safety Data Sheet: Delta Pelgrim In ODP Step ? Registration, Evaluation, Authorization & Restriction of Chemicals (REACH):Delta Pelgrim SUPPLY CHAIN PDA

37. UN Economic Commission for Europe PROJECTS & PROJECT LEADERS Ex TBG 5 Finance & Payments: Supply Chain Finance: new standardization needs to be addressed (eg.: guarantees, letters of credit, open account, trade counterparties screening) – Cross-Industry Invoice: maintenance with respect to financial issues / coordination with other PDA domains – Liaison with ISO20022 and global financial services (e.g.: Common Global Implementation) To be followed up after SIBOS event in Toronto SUPPLY CHAIN PDA

38. UN Economic Commission for Europe PROJECTS & PROJECT LEADERS EX TBG 6 In ODP Step 3 Contract Financial Execution Management: Michel Entat In ODP Step 6 Security for XML Documents & Messages: Sujeet Bhatt In ODP Step 7 eTendering ebXML Standards Project: Kevin Smith Project Schedule & Cost Performance Management: Chris Hassler SUPPLY CHAIN PDA

39. UN Economic Commission for Europe PROJECTS & PROJECT LEADERS Ex TBG 12 In ODP Step 3 Lexical Nomenclature: Michel Lesourd In ODP Step 6 Accounting Trial Balance: Michel Lesourd Accounting Bundle Collection: Michel Lesourd In ODP Step 7 Accounting Token: Accounting Entry v.1 & V.2: Accounting Ledger: Accounting Chart of Accounts: Accounting Reporting: Accounting Message: Accounting Journal: SUPPLY CHAIN PDA

40. UN Economic Commission for Europe Monday pm PDA Meeting Review of PDA Domains – Outstanding issues Detailed discussion on New Procedures with ITT Review of all current Projects First discussion on Supply Chain PDA Future Strategy Planning of the week SUPPLY CHAIN PDA

41. UN Economic Commission for Europe 18 th UN/CEFACT FORUM Opening Plenary Regulatory PDA Geneva International Conference Centre Geneva, Switzerland – 19 September 2011

42. UN Economic Commission for Europe PROGRAMME OF WORK Vice Chairs: Tahseen Khan & Mats Wicktor REGULATORY Domains: Customs, Environmental Management, Government PROJECT TEAMS REGULATORY PDA

43. UN Economic Commission for Europe Monday pm PDA Meeting Trends, tendencies and environmental scanning Trends, tendencies and environmental scanning Domain Specific Discussions Domain Specific Discussions Status of ongoing Projects Status of ongoing Projects Trade recovery – what can CEFACT do? Trade recovery – what can CEFACT do? Possible needs for collaboration Possible needs for collaboration Planning for the week Planning for the week REGULATORY PDA

44. UN Economic Commission for Europe Domain Coordinators Customs: SP Sahu Customs: SP Sahu Government: nomen nescio Government: nomen nescio Environmental Management: Delta Pelgrim Environmental Management: Delta Pelgrim

45. UN Economic Commission for Europe 18 th UN/CEFACT FORUM Opening Plenary Sectoral PDA Geneva International Conference Centre Geneva, Switzerland – 19 September 2011

46. UN Economic Commission for Europe Programme Development Area PROGRAMME OF WORK Vice Chairs Bruno Prepin & Harm-Jan van Burg Sectoral Agriculture, Insurance, Travel/Tourism, Healthcare Cross Industry Catalog Cross Industry Invoice Cross Industry Remittance Advice Cross Industry Ordering Cross Industry Scheduling Cross Industry Delivery Cross Industry Quotation Market Research Information eTendering Project Schedule and Cost Performance Management Contract Financial Execution Management Public Electronic Procurement PROJECTS S Small scaled Lodging House InformatioSmall scaled Lodging House Travel Product Information Process Cattle Registration Information Exchange Livestock Life Record EDI of Agronomical Observations Report eArchiving - Tranfer of digital records DAPLOS project Small scaled Lodging House Reservation Information Process

47. UN Economic Commission for Europe 47 Domain coordinators Travel/TourismMr Aiko Suzuki InsuranceMr Andreas Schultz AgricultureMr Frans van Diepen

48. UN Economic Commission for Europe Information flows Agri 48 Professional organizations Ag. supplier Retailer FARMER Collector & Stockmaker Distributor Food processing industry Ministry of Agriculture (central & local) Customs ADMINISTRATIONS Logistics Transports Research centers Analysis labs Banking and insurance companies IT companies Accounting service companies SERVICE PROVIDER

49. UN Economic Commission for Europe ANIMAL CROPS eCertification Crop Data Sheet ( eDAPLOS ) (CCL08A) Agronomical Observations Report (CCL11B) Crop Data Sheet ( eDAPLOS ) (CCL08A) Agronomical Observations Report (CCL11B) Cattle Registration Information Exchange(CRIE) – (CCL 10A) Animal Life Record Fish Traceability (dispatch advise (CCL10A) Cattle Registration Information Exchange(CRIE) – (CCL 10A) Animal Life Record Fish Traceability (dispatch advise (CCL10A) TRANSVERSE Electronic Data Exchange Proxy (CCL10A) Electronic Data Interchange for laboratory analysis in agricultural and agri- food fields (in progress) Electronic Data Exchange Proxy (CCL10A) Electronic Data Interchange for laboratory analysis in agricultural and agri- food fields (in progress) eCert Message (CCL08A) Implementation Guide eCert Message (CCL08A) Implementation Guide scope agriculture projects

50. UN Economic Commission for Europe 50 Travel /Tourism, Healthcare, Insurance Objectives for this week Outreach and meeting strategic stakeholder needs Reviewing existing projects Define scope and achievable goals Contribute to Programme of Work Define cross-sectoral activities Establish working procedures within PDA Define contributions to other UN activities Explore enlarging participation of new experts

51. UN Economic Commission for Europe 18 th UN/CEFACT FORUM Opening Plenary Methodology & Technology PDA Geneva International Conference Centre Geneva, Switzerland – 19 September 2011

52. UN Economic Commission for Europe PROGRAMME DEVELOPMENT AREA PROJECT TEAMS PROGRAMME OF WORK Vice Chairs Peter Amstutz & Tim McGrath Methodology & Technology Domains: Business Process Modelling, Methodology, UN/EDIFACT, XML Audit/Validation, Harmonisation, Library maintenance, Library production, Common Business Process Catalog Specification Core Component Business Document Assembly Core Component Technical Specification V3.0 – Part 1 of CCTS Framework for building Catalog of Common Business Processes MRI Meetings REA - Specialization Module for UMM Security for XML documents and Messages UML Profile for Core Components V3.0 – Part 2 of CCTS UN/CEFACT Context Methodology V1.0 UN/CEFACT Modeling Methodology V2.0 UN/CEFACT Standard Business Document Header V3.0 UN/CEFACT XML Naming and Design Rules V3.0 XML For CCTS “how to do it” not “responsible for” “how to do it” not “responsible for”

53. UN Economic Commission for Europe CURRENT PROJECT LEADERS METHODOLOGY & TECHNOLOGY PDA

54. UN Economic Commission for Europe CURRENT DOMAIN COORDINATORS METHODOLOGY & TECHNOLOGY PDA

55. UN Economic Commission for Europe Monday Afternoon PDA Meeting Review of all current Projects –UMM status –UCM review –CCBDA status Review of PDA Domains – Outstanding issues Discussion on New Procedures with ITT/BPS Open discussion Methodology & Technology PDA Future Strategy –CSDAT –Gap Analysis, including Reference Models Planning of the week –Thursday 22 Sept 09:00-1300 - Document Architecture (CCBDA,SBDH,UCM, et al.) METHODOLOGY & TECHNOLOGY PDA

56. UN Economic Commission for Europe Bureau Programme Support (BPS) 19 – 23 September 2011 18th UN/CEFACT Forum Geneva

57. UN Economic Commission for Europe 57 Trade and Transport Facilitation Trade and Transport Facilitation Supply Chain Regulatory Sectoral Methodology and Technology Methodology and Technology Bureau ___________________ Chair UNECE Secretariat UN/CEFACT Plenary Regional Rapportuers Regional Rapportuers Vice Chair Programme Development Areas Programme Support Tasks Programme of Work Roster of Experts Registry of Domains Business: Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Technical: Audit/Validation Business Process Modelling Communication Harmonisation Legal Library Maintenance Library Production Methodology Publlications UN/EDIFACT XML Registry of Domains Business: Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Technical: Audit/Validation Business Process Modelling Communication Harmonisation Legal Library Maintenance Library Production Methodology Publlications UN/EDIFACT XML Projects Domain Support Domain Support Projects Domain Support Domain Support Projects Domain Support Domain Support Projects Domain Support Domain Support Projects Domain Support Domain Support

58. UN Economic Commission for Europe PROGRAMME OF WORK Vice Chairs Peter Amstutz, Pier Alberto Cucino & Harm Jan van Burg BUREAU PROGRAMME SUPPORT Support Services Tasks & Communication Activities Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and maintenance, Directories, Legal, Communication (external/internal), Marketing, Events, Liaison, Training / Capacity Building

59. UN Economic Commission for Europe 59 Bureau Programme Support Bureau Programme Support is responsible for non-project worked carried out by UN/CEFACT – Communication, marketing, outreach, capacity building – Deliverables maintenance, validation, publication – Coherence and coordination, project management – Events, liaison, outreach, training Focus of Bureau Programme Support has been on protection and continuity of key deliverables during reorganization

60. UN Economic Commission for Europe 60 Bureau Programme Support Key deliverables are impacted by processes and workflow that are changing as part of the new organization To minimize impact, an Implementation Transition Team (ITT) has been reconciling and updating all relevant procedures to account for new organisation

61. UN Economic Commission for Europe 61 Implementation Transition Team Established in June, 2011 Providing guidance on continuity of key tasks, special emphasis on protection / maintenance of key deliverables Monitor and regularly report lessons learned Formulate proposals for adjustment of procedures and organisation

62. UN Economic Commission for Europe 62 ITT Accomplishments Forum meeting organisation (in consultation with the Bureau and Secretariat) Catalogue of Procedures Detailed procedures for production and maintenance of key deliverables (details will follow) Action plans for updates to listservs, websites, and project management software

63. UN Economic Commission for Europe 63 Key Processes and Procedures Open Development Process (ODP) Library Maintenance Overview UN/EDIFACT Maintenance Procedures Core Component Library Procedures TDED Procedures Code List Procedures XML Schema Procedures Validation Procedures

64. UN Economic Commission for Europe Revised Open Development Process* * ECE/TRADE/C/CEFACT/2010/24/Rev.1 - Revised open development process 19-23 September 2011 UN/CEFACT Plenary Geneva

65. UN Economic Commission for Europe 65 Background Developed to encourage electronic working methods and virtual groups Introduced after the ebXML project – 10 times more virtual participants than meeting participants Proven very successful in engaging wide participation – Example: CCTS v1.9 >700 comments

66. UN Economic Commission for Europe 66 ODP 1 Project & Team Formation Project Proposal Initial Contri- butions ODP 2 Require ments Require- ments Document ODP 3 Internal Draft Internal Draft Comments Log ODP 4 Internal Review Public Draft Comments Log ODP 5 Public Review Comments Log Impl. Draft ODP 6 Impl. Verification Final Draft ODP 7 Publication ODP 8 Maintenance Previous ODP

67. UN Economic Commission for Europe 67 Designed for Technical Specifications – Adjusting the ODP for other deliverables not always a perfect fit, necessitating a very complicated document. New and changed procedures, e.g. – IPR report – 3 Country Rule Enable new organisational structure Enable many types of documents without having to change the ODP 67 Why Change?

68. UN Economic Commission for Europe 68 Main principles work and are retained 7 development steps – Internal review included in drafting phase – All steps no longer mandatory All project deliverables subject to ODP – A few exceptions, e.g. project proposal IPR disclosure milestones included in each applicable step Major Changes

69. UN Economic Commission for Europe 69 a)Welcome participation by anyone designated as an expert by a Head of Delegation to UN/CEFACT b)Encourage global input c)Work quickly d)Not incorporate specific hardware or operating system requirements or any other proprietary software tool requirements into their processes and publications e)Understand and agree to be subject to the UN/CEFACT Intellectual Property Rights (IPR) policy f)Understand and agree to be subject to the UN/CEFACT Code of Conduct 69 Principles

70. UN Economic Commission for Europe 70 1.Project Inception – Proposal from Plenary delegation, existing Project Team, or the Bureau – Includes definition of scope and project exit criteria 2.Requirements Gathering – May be used also for technical evaluation of submission(s) to the Project 3.Draft Development 4.Public Review 5.Project Exit – May vary from simple Bureau review to full implementation verification 6.Publication 7.Maintenance 70 New ODP Steps

71. UN Economic Commission for Europe 71 The Bureau receives any comments following product publication and the completion of the work of the Project Team. Should the Bureau determine that a significant revision of the product is required, such a maintenance project is begun at the Project Inception stage. 71 Maintenance

72. UN Economic Commission for Europe 72 Step-by-step examples have been produced – UNECE Recommendation – Business Standard with XML output – Business Standard with UN/EDIFACT output – Technical Specification More to come involving examples of exit criteria Not Normative! These are examples of what can be done, not how to do it. 72 Examples

73. UN Economic Commission for Europe 73 Existing libraries are in ODP Step 7 – UN/EDIFACT – Core Component Library – Trade Data Element Directory (Joint with ISO) Goals – Develop procedures that apply to all three libraries – Improve timeliness of deliverables – Clearly documented validation procedures 73 ODP Maintenance: Libraries

74. UN Economic Commission for Europe Library Maintenance

75. UN Economic Commission for Europe Maintenance Procedure Upgrade Clarify procedures in order to encourage participation Increase speed of library publication, e.g., need to increase limited resources for library work Need complete methodology for all aspects of library maintenance, e.g., a lignment of deletion procedures Include alignment / harmonisation of libraries and publication cycles in maintenance procedures Reorganisation

76. UN Economic Commission for Europe Three Libraries EDIFACT CCLTDED Joint Maintenance Agency (UNECE and ISO TC154) “Libraries” also refers to code lists and XML schema. The Libraries Code lists XML Schema

77. UN Economic Commission for Europe Library Linkages UN/EDIFACT DE 7065 Package Type Description Code TDED DE 7065 Package. Type. Code CCL BCC Package. Type. Code/TDED Link 7065

78. UN Economic Commission for Europe The following steps apply to all requests for changes to existing libraries/code lists/directories: Change request(s) submitted and logged Technical assessment Semantic assessment Harmonization Update of libraries/code lists/directories Validation of updated libraries/code lists/directories – Quality Assurance (internal review) – Formal Validation (independent review) Publication Maintenance Steps

79. UN Economic Commission for Europe Change request(s) are submitted, logged, and checked Technical and semantic assessments are based on published checklists Domain experts are needed for semantic assessment of the business need and solution Harmonization includes: – comparison of the change to the existing library or libraries to determine if it is indeed ‘new’ and not semantically equivalent to something that already exists – any changes to the submission are agreed upon by the submitter and by the appropriate domain team(s) – adding references in the libraries to maintain and document the alignment between the libraries. Library Production

80. UN Economic Commission for Europe Quality Assurance (internal) – By library team – By the submitters Validation (independent) – By experts in the libraries, in the domains involved, in any syntax solutions produced, and in the publication of the particular libraries. Publication – Approved libraries are submitted to the UNECE Secretariat and to the ISO Secretariat (TDED) for publication. Library Production

81. UN Economic Commission for Europe UN/EDIFACT Maintenance

82. UN Economic Commission for Europe Maintenance Procedure Remains Confirm EDIFACT maintenance within new organization Clarify procedures in order to encourage participation – Some resources may drop off, we’re already limited Maintain production speed and quality Include alignment / harmonisation of libraries and publication cycles in maintenance procedures Reorganisation

83. UN Economic Commission for Europe Change request(s) submitted and logged – Submitter representative + secretariat – Continuance of regional entry points unclear, outside UN/CEFACT Technical assessment – BPS – EDIFACT Maintenance Team Semantic assessment – Domains – Domain Coordinators Maintenance Steps(1)

84. UN Economic Commission for Europe Cross-library Harmonization – BPS – Maintenance Coordination Team Production – Secretariat Validation of updated directories – BPS – EDIFACT Validation Team Publication – Secretariat Maintenance Steps (2)

85. UN Economic Commission for Europe Change request(s) are submitted, logged, and checked Technical and semantic assessments are based on published checklists and rules Domain experts are needed for semantic assessment of the business need and solution We could do with a couple of additional tech experts as well Harmonization included mostly in technical assessment Library Production

86. UN Economic Commission for Europe Core Component Library Maintenance

87. UN Economic Commission for Europe The big question: How have the procedures for submission to the CCL changed with the new organization? Core Component Library Procedures Core Component Library Procedures

88. UN Economic Commission for Europe Core Component Library Procedures Core Component Library Procedures Short answer: not much, and only in good ways Submissions will go through a similar process – Submission and Logging – Technical Assessment – Semantic Assessment – Harmonization – Library Update – Validation – Publication Processes unified across all UN/CEFACT outputs

89. UN Economic Commission for Europe 89 Core Component General Comments Core Component General Comments In general, all steps will use publicly available checklists and rules Submitters will be involved in all steps that change the content of their submission

90. UN Economic Commission for Europe Core Component Library: Step 1 Core Component Library: Step 1 Step 1: Change Request Submitted and Logged Change Request must be in an acceptable format – Spreadsheet – XMLForCCTS – CCL format Submission to a central authority – Within the Bureau Programme Support (BPS) group Submitter will be involved in the processing of the submission

91. UN Economic Commission for Europe Core Component Library: Step 2 Core Component Library: Step 2 Step 2: Technical Assessment Members of BPS Technical Assessment Team assess the submission for technical correctness Goal is to have short turn-around time

92. UN Economic Commission for Europe Core Component Library: Step 3 Core Component Library: Step 3 Step 3: Semantic Assessment Members of BPS Semantic Assessment Team assess the submission for semantic correctness and coherence within the library Work will be of a cross-domain nature to ensure that a wide variety of viewpoints are brought to bear

93. UN Economic Commission for Europe Core Component Library: Step 4 Core Component Library: Step 4 Step 4: Harmonization Members of BPS Harmonization Team make sure that the submission fits within the overall library Work will be of a cross-domain nature to ensure that a wide variety of viewpoints are brought to bear Often, this will be done in parallel with Semantic Assessment

94. UN Economic Commission for Europe 94 Core Component Library: Step 5 Core Component Library: Step 5 Step 5: Library Update Members of BPS Library Maintenance Team take all submissions for the library, and incorporate them into that library This work should not change any of the harmonized submissions

95. UN Economic Commission for Europe 95 Core Component Library: Step 6 Core Component Library: Step 6 Step 6: Validation Members of BPS Library Maintenance Team will first perform an extensive quality assurance of the new library Members of the BPS Independent Validation Team will then perform a final validation – Any errors found will be corrected, in cooperation with the Library Maintenance Team and the original submitter

96. UN Economic Commission for Europe 96 Core Component Library: Step 7 Core Component Library: Step 7 Step 7: Publication Bureau will review and approve publication based on successful validation results The library will be provided to the Secretariat for publication

97. UN Economic Commission for Europe TDED Library Maintenance

98. UN Economic Commission for Europe TDED is a joint publication of UNECE and ISO There is a joint UNECE/ISO Maintenance Agency (MA) which includes international organisations and international convention holders such as WCO, IMO, IRU etc. who are responsible for their respective informative bridge content The 4 digit ID is shared with UN/EDIFACT and is subject to TDED formatting rules Background

99. UN Economic Commission for Europe Linkages to be maintained between TDED and EDIFACT a)Direct - TDED DE to EDIFACT DE b)Indirect - TDED DE to EDIFACT DE + Code 99 Example: TDED 7065 is equivalent to EDIFACT 7065 Example: TDED 1014 is equivalent to EDIFACT 1153 + Code PK Linkages

100. UN Economic Commission for Europe The following steps apply to all requests for changes to the TDED: Change request(s) submitted and logged Technical assessment Semantic assessment Harmonization Update of TDED Validation of updated libraries/code lists/directories – Quality Assurance (internal review) – Formal Validation (independent review) Joint Publication Maintenance Steps

101. UN Economic Commission for Europe Code List Maintenance

102. UN Economic Commission for Europe Three types of code lists to be maintained 1.EDIFACT Code Lists (UNCL) 2.UNECE Recommendation Code Lists 3.Core Component library Code Lists 102 Code List Types

103. UN Economic Commission for Europe 1.EDIFACT Code Lists (UNCL) – Maintained under the EDIFACT Directories maintenance procedures – Linkages between TDED DE and EDIFACT DEs are maintained 103 Example: TDED 1014 is equivalent to EDIFACT 1153 + Code PK Code Lists – Type 1

104. UN Economic Commission for Europe 2. UNECE Recommendation Code Lists - External Rec 3 – UNECE linking to ISO 3166-1 (Country Codes) Rec 5 - UNECE publication of ICC Incoterms Rec 9 – UNECE linking to ISO 4217 (Currency Codes) The following maintenance steps apply to all requests for changes to external Recommendation Code Lists: – Change request(s) submitted and logged and forwarded to ISO or ICC – Update of Recommendation Code Lists – Validation of updated libraries/code lists/directories Quality Assurance (internal review) Formal Validation (independent review) – Publication 104 Code Lists – Type 2

105. UN Economic Commission for Europe 2. UNECE Recommendation Code Lists - Internal Recs 16, 19, 20, 21, 23, 24, 28 The following maintenance steps apply to all requests for changes to internal UNECE Recommendation Code Lists: – Change request(s) submitted and logged – Technical assessment – Semantic assessment – Harmonization – Update of libraries/code lists/directories – Validation of updated libraries/code lists/directories Quality Assurance (internal review) Formal Validation (independent review) – Publication 105 Code Lists – Type 2

106. UN Economic Commission for Europe UNECE Recommendation Code Linkage Example UN/EDIFACT DE 7065 Package Type Description Code TDED DE 7065 Package. Type. Code CCL BCC Package. Type. Code/TDED Link 7065 UNECE Recommendation 21 Package Type Code List

107. UN Economic Commission for Europe 3. Core Component Library (CCL) Code Lists Submitted for use in Project RSMs e.g. EDIFICAS Accounting Code Lists The following maintenance steps apply to all requests for changes to CCL Code Lists: – Change request(s) submitted and logged – Technical assessment – Update of CCL – Validation of updated CCL Quality Assurance (internal review) Formal Validation (independent review) – Publication 107 Code Lists – Type 3

108. UN Economic Commission for Europe XML schema production

109. UN Economic Commission for Europe The 10.000 foot view 109 XML schema production Core Component library Maintenance UN/EDIFACT Maintenance External Code list Maintenance BRS RSM Business Message Template CCL EDIFACT Code lists Business Requirements Multiple XML NDR Publication Validation SML Schema TDED Maintenance BRS: Business Requirement Specification RSM: Requirement Specification Mapping

110. UN Economic Commission for Europe Driven by – CCL releases – RSM from projects No “DMR process” – All changes through CCL and RSM “All inclusive” – Currently the entire package of schemas is provided in one go 110 Key principles

111. UN Economic Commission for Europe Production rules defined in the XML NDR Mostly automated production – The NDR is aimed at fully-automated production (“push the button”) – Still some “manual intervention” is needed Checklist will be made publicly available to control the “manual intervention” Will work with CCL Maintenance Team and the submitter (e.g. project) to correct any issues found Errors found will be corrected in the source, i.e. the CCL or RSM/Business Message Template, before re-production of XML schemas 111 Key principles (2)

112. UN Economic Commission for Europe User concern Availability – Where do I find...? Need to improve visibility and presentation on the web 112

113. UN Economic Commission for Europe User concern (2) Time-to-market – When the RSM is done, I want the XML yesterday! Limited resources available for “manual intervention” Fully automated production tool Integrated production process and tools 113

114. UN Economic Commission for Europe User concern (3) Quality – Does the XML meet my business needs? – Is it good XML? Engage projects in validation process Versioning – XML schemas are potentially a run-time artifact – XML versioning not aligned to business level 114

115. UN Economic Commission for Europe Formal Validation For ensuring quality of libraries

116. UN Economic Commission for Europe Libraries EDIFACT CCL For ensuring quality, all libraries need formal validation Current subjects: - EDIFACT - CCL Candidate subjects : - Recommendations as code lists e.g. UN/LOCODE - TDED Libraries

117. UN Economic Commission for Europe Setting up Formal Validation Procedure: Studying specifications – e.g. CCTS, NDR, RSM, BRS, Submission Template for CCL Defining checking rules for finding conflicts – between old and new versions of library – between two parts e.g. BIE and CC, of library – Between a library and supporting documents e.g. RSMs (similar to ICG audit procedures for CCL) Developing small tools for automatic checking rules for improving efficiency of validation Preparation

118. UN Economic Commission for Europe Doing Formal Validation on each library Doing validation based on checking rules Writing reports of formal validation for corresponding teams to maintain libraries Repeat until resolved issues of formal validation Validation

119. UN Economic Commission for Europe Join the Bureau Programme Support Team UN/CEFACT’s reorganisation is designed to make UN/CEFACT more efficient, responsive to our stakeholders Many areas for improvement have been identified in the past and present Some areas need resources in order to implement these improvements Conclusion

120. UN Economic Commission for Europe 18 th UN/CEFACT FORUM Current priorities of UN/CEFACT Communication Pier Alberto Cucino Bureau Vice Chair Geneva International Conference Centre Geneva, Switzerland – 19 September2011

121. UN Economic Commission for Europe New structure & communication Communication is specifically included among the main priorities of the UN/CEFACT’s new structure, thereby providing for enhanced transparency It’s the first Forum in which communication planned priorities and related activities are presented in the Opening Plenary The new project oriented structure itself is a powerful communication “tool”

122. UN Economic Commission for Europe The communication plan proposal & current priorities Overall Communication Plan Presented during GME in Mclean To be fine-tuned during this Forum Current Priorities External communication priorities Internal communication priorities

123. UN Economic Commission for Europe Spread the “message” and point out the advantages of the new streamlined, UN/CEFACT in terms of timely deliverables, based on stakeholders’ needs, as will be reflected in the the 2012-2013 Programme of Work Promote UN/CEFACT “flagship” products Fine-tune UN/CEFACT’s relationship and interaction with its current stakeholders, increasing their “loyalty” to UN/CEFACT Strengthen UN/CEFACT’s Global Remit attracting more stakeholders and experts from all UN Member Countries, in particular Economies in Transition External communication priorities

124. UN Economic Commission for Europe Implement effective information flows among the Bureau, HODs, PDAs, Domain Coordinators and Project Teams to: Stimulate the cross domain approach of the new structure Avoid the creation of “Independent Republics” within UN/CEFACT Further develop UN/CEFACT members sense of belonging Internal communication priorities

125. UN Economic Commission for Europe Tools - 1 Possible Website projects Restyling within the the UNECE site layout to strengthen communication New section “Guide to UN/CEFACT” providing non technical information on its activity, new structure and procedures New video section with “Promotional” videos to facilitate communication, e.g., tutorial video on key UN/CEFACT Recommendations (e.g., Single Window)

126. UN Economic Commission for Europe Tools - 2 Direct Communication* Official Communications to HODs Communications to UN/CEFACT experts *includes common materials to represent shared-understanding, e.g. slides, brochures, webex/go-to-meeting recorded streams

127. UN Economic Commission for Europe Tools-3 Promotion/Information e info communication on UN/CEFACT activities (UNCEFACTINFO) to be sent to new larger mailing list of national public/private organizations interested in Trade Facilitation achieved through Permanent Missions, HODs, Regional Rapporteurs (all Countries) UNECE Multiplier Point Network (Economies in Transition)

128. UN Economic Commission for Europe The role of PDAs and experts in communication Consider a diversity of approaches to support communication inside UN/CEFACT, e.g., available tools for collaborative development sites, discussion groups, electronic forums Provide input for external communication and support for the implementation of the communication tools Key role of experts involved in Bureau Programme Support

129. UN Economic Commission for Europe 129 Forum Schedule and General Information

130. UN Economic Commission for Europe 130 18 th UN/CEFACT Forum Monday, 19 September 2011 13:00 –14:00 Lunch Break Meetings of Programme Development Areas 14:00 - 15:30 Implementing Transition Room 3 – Trade and Transport Facilitation and Regulatory Room 4 – Supply Chain Room 17 – Sectoral Room 15 – Methodology and Technology 15:30 – 16.00 Coffee Break 16:00 - 17:00 (meeting rooms same as above) Meetings of Plenary Bureau 17:00 – 17:30 Room 3 – Open to Forum participants 17:45 – 18:45 Room 18 Revised Schedule - Monday

131. UN Economic Commission for Europe 131 STARTING TUESDAY MORNING, 20 SEPTEMBER Daily Meetings of Bureau Programme Support Room 16: 8:00 – 9:00 hrs

132. UN Economic Commission for Europe Rooms For the Week Programme Development Areas Room 3 – Trade and Transport Facilitation and Regulatory Room 4 – Supply Chain Room 17 – Sectoral Room 15 – Methodology and Technology Bureau Programme Support Room 16 Plenary Bureau Room 18 132

133. UN Economic Commission for Europe 133 Planning of Rooms for special meetings of PDAs, Projects and Domains will start to take place on Monday afternoon in PDA meetings During the week unallocated rooms can be provisionally reserved at the Welcome Desk More on Rooms

134. UN Economic Commission for Europe 134 SMALL ROOMS AVAILABLE TO UN/CEFACT DURING WEEK For Room Reservations: Go To Welcome Desk On second floor Varembé Double Rooms (4 people): B.201/202, 210/211 Single Rooms (2 people): B.203 through 208

135. UN Economic Commission for Europe 135 Correspondence to UNECE Secretariat regarding UN/CEFACT should be sent to: Mika Vepsalainen Secretary to UN/CEFACT Mika.Vepsalainen@unece.org.

136. UN Economic Commission for Europe 136 The new UN/CEFACT website is located at http://live.unece.org/cefact/index.html

137. UN Economic Commission for Europe 137 STARTING TUESDAY MORNING, 20 SEPTEMBER PLEASE SIGN-UP FOR THE BPS COMMUNICATION TEAM EFFORTS TO RECORD EXPERIENCES IMPLEMENTING UN/CEFACT DELIVERABLES FORMS AT WELCOME DESK

138. UN Economic Commission for Europe 138 THANK YOU FOR YOUR ATTENTION