1. Welcome to the UNMJobs Department Approver Online Tutorial The University of New Mexico’s online application system. ** To navigate through this tutorial click anywhere on the screen to advance slides** This online tutorial will take you approximately 10 minutes to complete. Created 11-24-2008

2. Tutorial Objectives After viewing this tutorial you will be able to: Understand how to review and approve UNMJobs: Position/postings and Hiring Proposal information Understand what to consider prior to approving: Position/posting and Hiring Proposal information Be aware of Approver ‘Action Status’ options Review the benefits of UNMJobs Review Browser and System recommendation Created 11-24-2008

3. Systems Benefits Faster processing of position and employment information Up-to-date access to information regarding all of your postings More detailed screening of Applicant’s qualifications – prior to reaching the interview stage Created 11-24-2008

4. Your Web Browser The Employment Application System is designed to run on a web browser over the Internet. System supports browsers: Netscape 4.7 and above Internet Explorer 4.0 and above Site requires Adobe Acrobat Reader Created 11-24-2008

5. Navigation Use the navigational buttons within UNMJobs. Do Not use the browser navigation buttons. Using the browser’s “Back”, “Forward”, or “Refresh” buttons to navigate the site will cause unexpected results including: Loss of data Being logged out of the system Created 11-24-2008

6. Data Security UNMJobs will automatically log you out after 60 minutes if it detects no activity Anytime when leaving your computer, we strongly recommend you save any work in progress and logout of the system. Created 11-24-2008

7. Getting Familiar with the System The menu bar will allow you to view Job postings Position Descriptions and Administrative functions Created 11-24-2008

8. Getting Familiar with the System Before beginning any new action make sure you are logged in as a department approver. You can download or view a Quick Reference Guide. Created 11-24-2008

9. Searching for Pending Actions to Approve To search for pending actions: Click on Pending Actions on the menu bar. Locate the action You would like to approve and click under the Position Class title. Created 11-24-2008

10. Scroll and review position posting information including: Working title Preferred qualifications Appointment Type Department Contact Information Index & Labor Distribution information Posting Date Required or Optional Applicant documents Special Instruction to Applicant Recruitment Tier Posting Specific Questions Posted Salary Background Check Posting Specific Questions Ensure there are no disqualifying questions Review comments for any special instructions Created 11-24-2008

11. Upon reviewing the information there are several Action Status options to chose: Save = Save and approve at a later time Return Action to Submitter = return request to submitter with comments Based on your Department Process, other options may include: Submit Action to Employment Areas Submit Action to Dean/Director Submit Action to Dean/Director(Email IB/PC) Click Continue Click Confirm Created 11-24-2008

12. Editing/Review of Position Posting To review specific areas click ‘Edit’ Click on the various tabs to view information. Comments can be added to the Position Posting by clicking on the ‘Comments’ tab. Created 11-24-2008

13. To approve hiring proposals, begin by clicking on Search Hiring Proposals on the menu bar. Approving a Hiring Proposal Search for hiring proposals submitted to the Department approver by clicking in the box Next click on the search button on the Bottom of the page You will now see the hiring proposals that you will need to approve. Click on under the proposal to view the details. Created 11-24-2008

14. You can view the proposal by scrolling down the page. If the proposal information is OK, route to the appropriate Action Status routing area. Created 11-24-2008

15. If changes need to be made you can click on to view each page individually. View each page of the hiring proposal by clicking on each tab. If changes need to be made enter your comments on the HP comments page and return to the submitter Click : Continue Click: Confirm. Created 11-24-2008