1. Session
Banner 8 Automated Waitlisting, Incomplete Grade Processing and Cal-B Add Authorization Codes
Dottie Marron, Sungard Higher Education, Banner Student Consultant

2. California Banner (Cal-B)
Agenda
Banner 8
Incomplete Grade Processing
Automated Waitlists
California Banner (Cal-B)
Add Authorization Codes
Repeat Grade Processing

3. Incomplete Grade Processing
Released in Banner 8.0
Allows instructors to submit an Incomplete grade, a default grade and an extension deadline for a student
A new process can be run to update the grades when the extension date is past

4. Incomplete Grade Processing

5. Academic History—Incomplete Grade Processing
New Forms
Incomplete Grade Rule Form (SHAINCG)
Changed Forms
Term Control Form (SOATERM)
Class Roster Form (SFASLST)
Class Attendance Roster Form (SFAALST)
Grade Code Maintenance Form (SHAGRDE)
Course Maintenance Form (SHATCKN)
New Reports & Processes
Incomplete Grade Process (SHRCINC)
Changed Reports & Processes
Grade Roll to Academic History (SHRROLL)

6. Incomplete Grade Rule Form (SHAINCG)

7. Term Control Form (SOATERM)

8. Class Roster Form (SFASLST)

9. Class Attendance Roster Form (SFAALST)

10. Grade Code Maintenance Form (SHAGRDE)

11. Course Maintenance Form (SHATCKN)

12. Incomplete Grade Process (SHRCINC)

13. Grade Roll to Academic History (SHRROLL)

14. Automated Waitlist Processing

15. Automated Waitlists
Released in Banner 8.0
Allows schools to automatically generate an notification to first student on the waitlist when a space is available
The student has a set amount of time to add course. If student does not add the course, he is automatically removed from the waitlist and the next student is notified of availability

16. Waitlist Automation New Forms
Automated Waitlist Term Control Form (SOAWLTC)
Waitlist Automation Section Control Form (SSAWLSC)
Waitlist Notification Query Form (SFIWLNT)
Waitlist Priority Management Form (SFAWLPR)
Cross List Waitlist Priority Management Form (SFAXWLP)
Reserved Seats Waitlist Priority Management Form (SFARWLP)
Changed Forms
Schedule Form (SSASECT)
Student Course Registration Form (SFAREGS)
New Reports and Processes
Available Seats to Zero Process (SSRASTZ)
Batch Waitlist Notification Process (SFRBWLP)
Waitlist Priority Record Process (SFPWLRO)
Changed Reports and Processes
Waitlist Enrollment Purge (SFPWAIT)
Class Roster Report (SFRSLST)

17. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Term Control Tab

18. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Error Checking Tab

19. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Course Selection Tab

20. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Priority Rules Tab

21. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Exclusion Rules Tab

22. Waitlist Automation Section Control Form (SSAWLSC)

23. Waitlist Notification Query Form (SFIWLNT)

24. Waitlist Priority Management Form (SFAWLPR)

25. Cross List Waitlist Priority Management Form (SFAXWLP)

26. Reserved Seats Waitlist Priority Management Form (SFARWLP)

27. Schedule Form (SSASECT)
Options Menu changed to include:
Waitlist Automation Section Control (SSAWLSC)

28. Student Course Registration Form (SFAREGS)
This form has been modified to work with automated waitlisting. When automated waitlisting is active, the SOAWLTC error checking controls will be used in place of the corresponding SOATERM values

29. Available Seats to Zero Process (SSRASTZ)

30. Batch Waitlist Notification Process (SFRBWLP)

31. Waitlist Priority Record Process (SFPWLRO)

32. Waitlist Enrollment Purge (SFPWAIT)

33. Class Roster Report (SFRSLST)
This report has been modified to display waitlist priority position and expiration date information for students who are waitlisted, based on the course registration status code (STVRSTS).

34. Waitlists and Add Authorization Codes
Currently, not compatible. Schools will need to choose either Waitlists or Add Authorization Codes
The California Solutions Center wants to hear your ideas on how you would like to see them work together

35. Registration Add Authorization Codes

36. How it Works
The Registration staff decides whether this pre-approval logic can be used for a specific term.
If the functionality is activated, the staff generates a list of pre-approved authorization codes using the Generate Registration Add Authorization Codes Process (SVPAUTG). These codes are then distributed to the relevant instructors.
Instructors give the codes to students (at each instructor’s discretion).
During the registration process, if the class is closed to registration, the students are prompted for the codes. Other limitations such as census dates are also considered in validation.
After the code is validated, the student is added. If the code is not valid, the student is not added to the section.

37. Forms and Processes Setting up registration add authorization codes
SOATERM Activate add authorization codes
GTVSDAX Enter all RSTS registration codes
SVVAUTH Manually generate add authorization codes
SVPAUTG Generate Add Authorization Codes
Adding courses with add authorization codes
SFAREGS Add the CRN
SVAAUTH Enter the add authorization code
Web
Reports and Processes
SVPAUTL List Registration Add Authorization Codes
SVPAUTR Remove Unused Add Authorization Codes

38. Setting Up Add Authorization Codes
On SOATERM select Registration Processing Controls from the Options menu
Verify that the Active For Term indicator has been checked
Exit.
Access SVVAUTC
Enter the term code and the CRN of a closed section
Click on the Generate Next Random Authorization Code button. Five random numbers will generate. OR
Generate authorization codes in batch by running the SVPAUTG

39. SOATERM
Select Registration Controls from the Options Menu

40. SOATERM Check the Active for Term indicator
Indicate How May Days After the Course Start Date the code can be used
Indicate how many days the code can be re-used after it is initially used. (This allows the student to drop and re-add the course, if desired)

41. GTVSDAX
Activate all add codes that can be used on the Web

42. SVVAUTC
Manually generate add authorization codes for a section by clicking the ‘Generate Next Random Authorization Code’ icon

43. Reports

44. SVPAUTG
The SVPAUTG process can be run to generate add authorization codes in batch
Term
Required
Number of authorization codes to create per CRN
Required. Default is 5. Number between 0 and 99.
Campus
Not required
CRN
Not required. Enter CRN(s) or leave blank for all CRNs
Part of Term
Open Learning CRNs
Not Required. ‘O’ Only Open Learning CRNs to be included. ‘N’ Only traditional CRNs to be included. Null for all CRNs

45. SVPAUTG-Generate Add Authorization Codes

46. SVPAUTL List Registration Add Authorization Codes Term Required
Include Authorizations (Required)
A-Only authorizations that have been assigned to an ID
U-Only authorizations that have not been assigned to an ID
B-Both (Default)
Sort Order
1-Sort by Instructor
2-Sort by Campus
Campus
Not required
CRN
Not required. Enter CRN(s) or leave blank for all CRNs
Instructor ID
Not required. Enter Instructor ID or leave blank for all IDs
Part of Term
Not required. Enter Part of Term or leave blank for all parts of term

47. SVPAUTL-List Registration Add Authorization Codes

48. SVPAUTR Remove Unused Registration Add Authorization Codes Process
Parameters
Term
Required
Part of Term
Not required. Enter Part of Term or leave blank for all parts of term
Open Learning CRNs
Not Required. ‘O’ Only Open Learning CRNs to be included. ‘N’ Only traditional CRNs to be included. Null for all CRNs

49. SVPAUTR-Remove Unused Registration Add Authorization Codes Process

50. Registering a Student Using an Add Authorization Code

51. Registering a Student Using a Registration Authorization Code
Access SFAREGS and attempt to register the student in a closed CRN.
From the Options menu select Enter Reg Add Auth Code (SVAAUTH)
Enter a valid authorization code in the Authorization Code field
Click the Validate button
Click the Submit button to return to SFAREGS
Save

52. SFAREGS
If the course is closed, CLOSED SECTION-AUTH REQD displays

53. SFAREGS
From the Options Menu select ‘Enter Registration Add Authorization Code (SVVAUTH)

54. SVVAUTH-Enter the add authorization code

55. SVVAUTH-Click the Validate button. The status should change to APPROVED

56. SVVAUTH
Click the Submit button to return to SFAREGS

57. SFAREGS
Save as usual

58. Using Add Authorization Codes on the Web

59. How Do Add Authorization Codes Work on the Web
The student receives an add authorization code from the instructor
On the Web the student attempts to add the CRN of the closed class
The student receives a prompt to enter the add authorization code
The student enters the code and submits the changes
Student is informed if authorization is approved
Add is completed

60. Student enters the CRN of a closed section

61. Student is required to enter the add authorization code

62. Error message is displayed if an invalid authorization code is entered.

63. Approval message is displayed when correct code is entered.

64. Summary
Incomplete Grade Processing allows instructors to submit an Incomplete grade, a default grade and an extension deadline for a student
Automated Waitlist functionality allows schools to automatically generate an notification to students on waitlists when space is available
Students are removed from waitlist if they don’t add the course by the deadline
Registration Add Authorization codes allow instructors to issue a code to a student to add a closed session or a session that has already started

65. Questions

66. Thanks for attending. Enjoy the rest of the conference.