1. Considering Dynamic Non-Textual Content when Migrating Digital Asset Management Systems AYLA STEIN SANTI THOMPSON

2. Introduction  Ayla Stein  Metadata Librarian  University of Illinois at Urbana-Champaign  Santi Thompson  Head of Digital Repository Services  University of Houston Libraries

3. Presentation Overview I.Background II.Methodology III.Results IV.Implications V.Lessons Learned & Next Steps VI.Summary

4. Larger Project

5. Research Questions  Question1: Do survey results suggest that institutions are considering dynamic, non- textual content when migrating to a new DAMS?  Question 2: What trends or features (developed or added through migrating), identified from survey results, could provide solutions to this problem?

6. Definitions  Simple digital objects  Complex digital objects  Dynamic, non-textual content

7. Methodology - Survey  Eligibility  Evaluation topics  Topic selection  Survey design

8. Eligibility  Respondents have completed the migration process from the “Old DAMS" to the "New DAMS“  Respondents are currently migrating from the “Old DAMS” to the “New DAMS“  Respondents have selected a “New DAMS” but have not started the migration process

9. Evaluation Topics  Implementation & Day-to-Day Costs  User Administration  Organizational Viability  Technical Support  System Administration  Extensibility  Information Retrieval & Access  Content Management  Preservation  User Interface Customization  Interoperability  Reputation  Metadata Standards

10. Survey Design  Question Formats  Demographic information  System Software Movement  Selection & Ranking of Motivations

11. Methodology - Study  Question Selection  Topic Areas  Extensibility  Content Management  Metadata

12. Results  Survey Demographics  Survey Questions in 3 Areas  Granular Questions:  Object types  File formats  Metadata

13. Questions on extensibility, content management, and metadata QuestionNMeanSD Institutions can create their own modules/plugins/widgets/etc for the "New DAMS". 213.67.58 The "New DAMS" has an available API.223.64.58 The ability to support various file formats283.61.79 The code base is available for anyone to see and use (open source).223.55.60 The capacity to display both simple and complex digital objects293.48.78 The storage capacity to hold both simple and complex digital objects283.46.79 The "New DAMS" supports digital object identifiers.223.23.97 The governing organization creates modules/plugins/ widgets/etc. to fit the needs of your institution. 223.00.76 The size limit for ingesting content282.861.01

14. What types of objects did you desire the system to display? AnswerN% N% Manuscripts2483Spreadsheets1140 Images2483Graphs931 Maps23793D Objects828 Books2276Other517 Video Content2172Research data27 Audio Content2172GIS13

15. What file formats did you desire the "New DAMS" to support? AnswerN% N% PDF2897DOC1349 JPEG2690DOCX1241 MP32276KML27 JPEG20002172WAV27 TIFF2172GIS13 MP41966KMZ13 MOV1759ArcGIS files13 CSV1655

16. What administrative, preservation, structural, and/or technical metadata standards did you desire the "New DAMS" to support? AnswerN% METS1890 PREMIS1575 TEI840 VRA Core525 MIX210 PB Core210 Other00

17. Implications  Question 1  Desired Support for:  Diverse file formats  Audio and video content  Not concerned about other content  Question 2  Institutions want more autonomy & control  Increased flexibility  Digital library DAMS → Interactive scholarly environments

18. Implications - Inconclusive Results  Size limits for ingesting content  Administrative, Technical, Preservation Metadata

19. Lessons Learned & Next Steps  Lessons Learned  Limitations  Next Time  Future Research  Institutional/Data Repositories

20. Summary  Conclusion  Q&A

21. Works Cited  California Digital Library, “Glossary” (2014) Retrieved March 30, 2015 from http://www.cdlib.org/gateways/technology/glossary.htmlhttp://www.cdlib.org/gateways/technology/glossary.html

22. Images Cited  crisg, “check list,” https://openclipart.org/detail/182735/check-listhttps://openclipart.org/detail/182735/check-list  Joe Wolf, "Space-Saving But Really Expensive: Method Laundry Detergent," https://flic.kr/p/82orVV https://flic.kr/p/82orVV  ladyaustin, “Abucus,” http://www.freeimages.com/photo/838784http://www.freeimages.com/photo/838784  Mauro, "Punto interrogativo? Question mark?" https://flic.kr/p/4Lo8JAhttps://flic.kr/p/4Lo8JA  mihow, “Glasses 2,” http://www.freeimages.com/photo/1258282http://www.freeimages.com/photo/1258282  nate bolt, "The Most Curious Customer Feedback Survey I Have Ever Seen," https://flic.kr/p/5LPHjj https://flic.kr/p/5LPHjj  "new-what," http://allthingsd.com/20111006/now-what-the-post-jobs-era-in- tech/new-what/http://allthingsd.com/20111006/now-what-the-post-jobs-era-in- tech/new-what/  “Preliminary operational test,” https://www.thinkgeek.com/images/products/thumb/largesquare/B-PRELI_solo.jpg https://www.thinkgeek.com/images/products/thumb/largesquare/B-PRELI_solo.jpg  sheikh_tuhin, "To-Do List," https://openclipart.org/detail/28096/todo-listhttps://openclipart.org/detail/28096/todo-list  U.S. Department of Agriculture, "Methodology Word Cloud," https://flic.kr/p/jPobb4https://flic.kr/p/jPobb4