1. UPSpace An institutional research repository for the University of Pretoria Presented by Ina Smith to the School of Public Management and Administration 20 July 2006

2. Research @ UP highest “Pandor praises Tuks for its amount of research” – Beeld, 12 May 2006

3. Research @ SPMA “SPMA is committed to being at the cutting edge of research.” Source: http://www.up.ac.za/up/web/en/academic/spma/http://www.up.ac.za/up/web/en/academic/spma/

4. Definition What is an institutional research repository?  Set of services  Management & dissemination of digital materials  Organisational commitment  Stewardship  Long-term preservation  Organisation, access, distribution

5. Champions  Gerard Moerdijk Collection  Arnold Theiler Collection  Scholarly Publications (UP)  Jonathan Jansen Collection

6. https://www.ais.up.ac.za/dspace/ Access UPSpace

7. Jonathan Jansen Collection Curriculum Vitae

10. Gerard Moerdijk Collection

13. Items in UPSpace Home Life on an Ostrich Farm by Annie Martin Books

14. UPePrints (Scholarly Publications)

15. Items in UPSpace Preprints & Postprints

16. Items in UPSpace Web pages

17. Mapungubwe Collection Housing Collection (Arhitecture) Bone Cancer Research Group (Chemistry) Pastures (Veterinary Sciences) Pearce Collection Birch Collection Sir Herbert Baker Collection Centre for Augmentative & Alternative Communication SA Music Collections Other Collections

18. E-mails Web-pages Books Presentations e.g. in MSPowerPoint Conference papers Technical reports Working papers Interviews Datasets Maps Audio files Video files 2D/ 3D - objects Other Items

19. For Researchers –Central archive of research –Profile – web space –Increased visibility & prestige –Increased usage and impact –Distributed or decentralised input –Persistant URL’s for citations –Statistical reports –Restrict access –Encourages dialogue between researchers E-mail Recommend an Item Subscribe to a Collection Benefits

20. For UP –Provide coherent view of UP research output with immediate access to fulltext –Link to UP Research Report –Long term archiving & preservation of intellectual output –Making available UP wealth of knowledge internationally Benefits

21. For scholars –Free, unrestricted easy access – also to full text –Searchable (incl. full text) – not static web page –Access to variety of media on subject e.g. video clips, sound files For information specialists –Convenient, easily retrievable –Develop new skills –Updated with regard to research conducted –Electronic workflow – quality control –Collaboration with faculties For the Community! Benefits

22. Rertievable via Google!

23. Submitter Reviewer/s (Accept/ Reject) Metadata Editor Description Available on UPSpace Collection Administrator UPSpace Administrator Collection Administrator (Commit to Archive) UPSpace Workflow & Roles Notification to Submitter Notification to Subscribers

24. Benefits for SPMA

25. Books, Chapters in Books & Journal articles Link each research item to full text in UPSpace where it has been archived in a central database

26. Benefits for SPMA Conferences, seminars, workshops, presentations Link each research item to full text in UPSpace where it has been archived in a central database

32. Information model in UPSpace  Top-level Community  Faculty e.g. Economics and Management Sciences  Sub-Community  Department e.g. SPMA  Collections  E.g. Intergovernmental relations in Africa  E.g. Sustainable Development

33. Access a Community

34. Community Home Page

35. Access a Collection

36. An Item in UPSpace Item consists of … Metadata Bitstream(s)/File(s) Also multiple bitstreams

37. Access full text/ open file Print E-mail Save Read

38. Searching in UPSpace Search Options  Full text  Keyword (Basic Search)  Advanced Search  Browse  Communities & Collections  Titles  Authors  Date

39. Subscribe to a Collection

41. Recommend this Item

42. Limit access in UPSpace  Collection Level  Item Level  Bitstream Level (File)  PDF password (File)

43. Statistical Reports Amount of items Items viewed & number of views User logins Words searched

44. User Support  IT Help 8/5 X: 3051 or help@it.up.ac.zahelp@it.up.ac.za  Online help  E-mail upspace@up.ac.zaupspace@up.ac.za  UPSpace Listserve dspace@kendy.up.ac.zadspace@kendy.up.ac.za  UPSpace web http://www.dspace.up.ac.zahttp://www.dspace.up.ac.za

45. Questions? ina.smith@up.ac.za Thank you!