1.  Google Apps for Education Is it right for you?

2. About Me Keeta Holmes Instructional Designer and Asst Director Center for Teaching and Learning University of Missouri – St. Louis Experience with Google: Before joining UMSL, I worked at a small liberal arts college managing its academic technology department, where we deployed Google Apps for EDU. NOTE: I am not a lawyer, and I do not work for Google.

3. Google Apps Overview  Gmail  Docs/Spreadsheets/Presentations/Forms  Calendar  Sites  Plus  Talk / Voice

4. Google Apps vs. Google Apps for EDU  Standard Edition 1. Standard apps (ads) only 2. Hard to predict usernames to share with  Education Edition 1. Access to standard and premier apps (no ads) 2. Sync capabilities 3. Google video 4. More storage 5. Institutional administration of accounts/SSO – with search interface 6. Google Marketplace 7. Can limit to community members w/single click

5. Who’s Gone Google?  http://www.google.com/apps/intl/en/edu/customer_list.html http://www.google.com/apps/intl/en/edu/customer_list.html To name a few… Saint Louis University School District of Clayton St. Clement of Rome University of Notre Dame University of Minnesota University of Michigan Utah State University Hofstra University Brown University

6. Why Google Apps?  Real-time collaboration  Eliminates versioning  Always available  Anywhere available  Plays well with others  Benefit from Google’s innovations  Intuitive  Privacy controls

7. The Google Apps Process: Step 1 THEN Sign up for Google Apps for EDU account (domain) – http://www.google.com/a/cpanel/education/new http://www.google.com/a/cpanel/education/new

8. Step 2: Who’s on your team?  Legal: Sign off on contract  IT: Deployment, helpdesk, training, administer  Marketing: Branding, communication  Training: Who?  User Group: Faculty, Staff, Students  Student Life: Coordinate student group use, help with policies

9. Avoid Trouble

10. The Contract  http://www.google.com/apps/intl/en/terms/education_terms.h tml Two clauses of concern… http://www.google.com/apps/intl/en/terms/education_terms.h tml

11. Decisions to Make  Which apps and for whom?  Handling authentication  Customizing the Start page

12. Policies and Procedures to Outline  Handling convergence of user accounts  Handling accounts for departing community members  Transferring ownership of sites https://sites.google.com/a/umich.edu/going-google/top-faqs/resolve-conflicting-accounts

13. Now onto the Apps!

14. Google Apps for EDU: Portfolios Source: Dr. Helen C Barrett -- http://electronicportfolios.com/google/

15. Creating a Google Doc You can also upload from Word, PowerPoint, PDF, or Excel Learn More: http://support.google.com/docs/ ?hl=en http://support.google.com/docs/ ?hl=en

16. Let’s take a look

17. Sharing a Google Doc

18. Google Docs in Higher Ed  Shared notes and folders http://www.tinyurl.com/keeta-ipads (viewable; not editable) http://tinyurl.com/umsl-googledoc (editable!) http://www.tinyurl.com/keeta-ipads http://tinyurl.com/umsl-googledoc  Give feedback on assignments (via comment stream)  Easy registration forms  Quick surveys  Lab data collection – STEM Example and Google Apps Script ExampleSTEM ExampleGoogle Apps Script Example  Group presentations  Schedule writing conferences/meetings with students – ask students to sign up for paper topics  Use revision history to monitor progress on an assignment/see who contributed what  Form – see response summary as a chart (like clickers) More examples: http://chronicle.com/blogs/profhacker/revisiting-google-docs-for-classroom- use/23721http://chronicle.com/blogs/profhacker/revisiting-google-docs-for-classroom- use/23721

19. Google Sites  Editable website  Multiple authors / editors  Integrates all other apps  Nifty professional themes  Can use Google gadgets to spice things up Learn More: http://support.google.com/sites/?hl=en

20. Let’s take a look

21. Google Sites in Higher Ed  Student Portfolios Student Portfolios  Teacher Portfolios (P&T dossier) Teacher Portfolios  Quick website to organize information, material, committee work Quick website to organize information, material, committee work  Student Research Student Research  Student organizations/clubs (Vanderbilt) Student organizations/clubs (Vanderbilt)  Student Newspaper Student Newspaper  Alternative to research paper Alternative to research paper

22. Google Talk  Instant messaging service (text and voice)  Virtual office hours Case Study: University of Maine System:http://help.its.maine.edu/gtalkreplacesjabb erhttp://help.its.maine.edu/gtalkreplacesjabb er

23. Google Moderator  Post questions and vote up/down topics to discuss in class  Set up a page for questions about the reading material  Set agenda items for meetings and let group submit topics and vote up/down http://www.google.com/moderator

24. Google Apps Marketplace Learn More: www.google.com/appsmarketplace/eduwww.google.com/appsmarketplace/edu Example: Aviary *Image editor *Audio editor *Markup PPTs *Screen capture Works in Google Docs

25. Resources to Learn More  Google’s Guide for Higher Ed: https://sites.google.com/a/googleapps.com/university- guide-to-going-google/ https://sites.google.com/a/googleapps.com/university- guide-to-going-google/  Deployment Resource Center: http://deployment.googleapps.com/Home/user- resources/documentation-templates http://deployment.googleapps.com/Home/user- resources/documentation-templates  Google’s Webinars: http://www.google.com/apps/intl/en/edu/webinars.htm l http://www.google.com/apps/intl/en/edu/webinars.htm l  Arizona State University Deployment webinar: http://www.youtube.com/watch?v=Nmc3vGZy37Q http://www.youtube.com/watch?v=Nmc3vGZy37Q