1. ANNUAL WORK PLAN & BUDGET, 2013-14 MID-DAY MEAL SCHEME 1

2. 13 September 20152

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4. ASSAM AT A GLANCE Geographical area -78438 Sq. Km Districts-27 Autonomous Councils-3 Sub-Divisions-56 Blocks  Community-219  Education-137 Villages (Revenue)-26395 Towns-214 Total Population-31169272  Male-15954927  Female-2206219 Population of age group (0-6) years-4511307 Literacy rate  Male- 78.81  Female- 67.27  Total- 73.18 4

5. Languages/Medium in Elementary Schools Assamese Bengali Bodo Nepali Manipuri Garo Hmar English Hindi 5

6. Role of various Department/ Agencies in Mid-Day Meal Scheme  The Department of Elementary Education is the Nodal Department for implementation of MID DAY MEAL in the State and the Director of Elementary Education, Assam is the State Nodal Officer of MDM.  Food and Civil Supplies Department is the Nodal Agency for transportation of foodgrains in the State.  Deputy Commissioners are the District Nodal Officer of Mid-Day Meal Scheme and the Principal Secretaries are the District Nodal Officer of the Autonomous districts.  The GPSS are to lift rice from FCI godown and to deliver the same to the schools through their FPS agents.  The fund and raw rice are placed at the disposal of SMCs.  Hot cooked Meal of high calorific value and protein content, prepared & served in the school premises.  The School Management Committee has been empowered for overall implementation of the scheme.  The School Management Committee is involved:   In deciding the weekly menu..   Engagement of cook-cum-helper.   Overall supervision of the scheme.   School Mother Group engaged for proper cleanliness of the schools and hygienic part  of the MDM. 6

7. Organisation Chart of the programme MHRD (MDM), New Delhi State Govt., Elementary Education Deptt., Assam Director of Elementary Education & SNO, MDMS, Assam Deputy Commissioner/In case of Autonomous Council, Principal Secy, (BTC, KAADC, DHADC) & DNO, MDMS District Ele. Edn. Officer / Inspector of Schools DI of Schools/Block Ele. Edn. Officer SMC GPSS lifted the rice from FCI godown and delivered the same to the schools as per allocation issued by DNOS 7

8. Institution under MDM (as on 31 st Dec/2012) PrimaryUpper Primary Total Nos. of Schools approved by PAB Actual Nos. of Schools serving MDM upto 2 nd quarter 2012-13 Actual Nos. of Schools serving MDM upto 3 rd quarter 2012-13 Total Nos. of Schools approved by PAB Actual Nos. of Schools serving MDM upto 2 nd quarter 2012-13 Actual Nos. of Schools serving MDM upto 3 rd quarter 2012-13 52250513794343415152 12583 Reasons for GAP Primary -8816Upper Primary - 2569 Centre Merged with nearby LPS - 6244 Not having DISE code – 2233 Children of Madrassa Moqutab streamline with LPS – 264 Integration of Class VIII to Middle Schools – 936 1633 GA Schools were shown in Govt. as well as GA schools. Finally deleted from Govt. schools. 8 Performance of State during 2012-13

9. COVERAGE OF INSTITUTION (PRIMARY) 9

10. COVERAGE OF INSTITUTION (UPPER PRIMARY) 10

11. 11 Total Beneficiaries under MDM upto the end of 3 rd quarter, 2012-13 Primary (in lac) Upper Primary (in lac) Total Enrollment (Dec/12) PAB approval Coverage under MDM Total Enrollment (Dec/12) PAB approval Coverage under MDM 34.5933.3531.8116.2015.5514.91

12. Coverage of Children (2012-13 upto end of 3 rd quarter) 12 StagesENROLMENTPAB APPROVALCoverage upto 3 rd qtr. Percentage of Coverage with reference to Enrolment LOWER PRIMARY 34597073335326318115092% UPPER PRIMARY 16204851555000149084492%

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14. Enrolment approved by PAB and children covered under Year Lower PrimaryUpper Primary EnrolmentPAB approval Achievement Enrolment PAB approval Achievement 2010-1135.18 29.2230.2221.8812.1115.21 2011-1235.51 32.5531.5416.1117.9715.54 2012-13 upto 3 rd quarter 34.61 33.3531.8116.2015.5514.90 14 Mid-Day Meal

15. Enrolment, PAB Approval and Achievement (Primary) 15

16. 16 Enrolment, PAB Approval and Achievement (Upper Primary)

17. Status of Meal Served 17 Stage PAB ApprovalPAB Approval upto 3 rd quarterActual Served upto 31 st Dec./12 Number of Meal Served Number of DaysNumber of Meal Served Number of DaysNumber of Meal Served Number of Days Lower Primary 697200000210443417800140404661446127 Upper Primary 342100000220213190692143185836346125 NCLP 478171231232479202343247920234

18. 18 Number of Days Meal Served

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22. 22 Stage Gross Allocation for the FY 2012-13 Opening Balance as on 01.4.12 Lifted from FCI upto 31-12-2012 Rice available upto 31-12-2012 Utilization upto 31-12-2012 Lower Primary 69720.0003404.38136565.14739969.52839888.906 Upper Primary 52032.250274.72328135.64628410.36927875.452

23. Allocation and Lifting of rice for last 3 years YearAllocationLiftingPercentage of Lifting 2010-11101729.66089156.30787.64% 2011-12127274.08099588.90078.25% 2012-13 upto 3 rd Qtr.121752.25064700.79353.46% 23

24. 24 Stage Gross Allocation for the FY 2012-13 Opening Balance as on 01.4.12 Cooking Assistance released upto 31-12-2012 Total Cooking Cost expenditure upto 31-12-2012 Lower Primary 19136.481186.3810406.1211198.89 Upper Primary 14251.293472.904967.267779.10

25. 25 Allocation-vs- Utilization of Cooking Cost for 3 years

26. Amount approved by PAB for 2010-11,2011-12 & 2012-13 Year Amount approved by PAB Central ShareState ShareTotal 2010-1140434.673765.9844200.65 2011-1253379.804825.2158205.01 2012-1354650.025103.2259753.24 26

27. PAYMENT TO FCI Allocation of Fund 2012-13 Bill Raised By FCI upto 31/12/2012 Fund released to DNOs for payment to FCI upto 31/12/2012 Payment of pending Bills of previous year 6879.013655.602618.955034.57 27

28. Cook-cum Helper 28 Cook-cum Helper approved by PAB- 124184 Cook-cum Helper engaged by SMC- 113447 (91.35%) MaleFemaleTotal SC 1514 (12.88%)10866 (10.69%) 12380 (10.91%) ST 2685 (22.84%)20118(19.79%) 22803 (20.10%) OBC 2861 (24.34%)30388(29.87%) 33249 (29.31%) Minority 3026 (25.74%)18982 (18.67%) 22008 (19.40%) Others 1669 (14.20%)21338 (20.98%) 23007 (20.28%) Total11755(100%)101692 (100%)113447 (100%)

29. Payment of Honorarium to Cooks-cum-Helpers 29

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31. Allocation 2012-13 Opening Balance as on 1/4/2012 Fund Release 1/4/12- 31/12/12 Fund Available 1/4/12- 31/12/12 Utilization 1/4/12- 31/12/12 1676.7478.88884.58963.46836.04 31

32. 32 Allocation 2012-13 Opening Balance as on 1/4/2012 Fund Release 1/4/12- 31/12/12 Fund Available 1/4/12- 31/12/12 Utilization 1/4/12- 31/12/12 951.1498.45472.23570.68469.32

33. Components 2011-122012-13 upto Dec./12 Fund Available OB+CS+SS Expenditure Fund Available OB+CS+SS Expenditure Cooking Cost34314.5627363.1223384.8918977.99 Cost of Foodgrains7229.955719.714196.113170.19 Honorarium to CCH12390.8110248.577319.312733.27 Transportation cost1514.651435.77896.80836.04 MME987.17888.72574.12469.32 Total56437.1445655.8936371.3027843.63 33

34. SanctionedCompletedIn-progressNot started 5679538711 (68.16%)7648(13.47%)10436 (18.37%) 34

35. 35 SanctionedCompletedProgressYet to start 62267176661327731324

36.  The State Govt. has setup a Grievances Redressal Cell in the Office of the Director of Elementary Education, Assam, Kahilipara.  Total complain received 1/4/2012 to 31/12/2012 : 6 complains  Complain dispose offat State Level: 1 complain  Complain under enquiry at District Level: 5 complains 36

37.  Hon’ble Minister, Education is reviewing Mid-Day Meal Scheme alongwith other schemes from time to time.  State Steering cum Monitoring Committee meeting under the Chairmanship of Chief Secretary is holding regularly.  Monthly monitoring meeting held on 1 st Friday of every month under the chairmanship of Commissioner & Secretary Education (Elementary) Department, Assam  The Sub-Committee of State Steering cum Monitoring Committee meeting was held on 14-11-2012 wherein the implementation on scheme of MDM has been reviewed.  District Administration, monitor the scheme regularly in the monthly DDC meeting.  DEEO/ DMC/ DI of Schools/ BEEO/ BMC/ SI of Schools/ ABRC/ CRC are monitoring the scheme. 37

38. Important Outcomes of the Programme  Regular attendance  Reduction of Drop out rate.  Improvement of retention rate.  Reduction of Seasonal ailment.  Increase in Nutritional status.  Belongingness of the parents/guardians to the institution improved. 38

39. WAY FORWARD IN RESPECT OF THE PROGRAMME  The Govt. may extend the scheme to the children reading in class IX and X as in Assam numbers of composite schools having classes VI – X/XII.  The Govt. may think for a new procedure of payment of cost of foodgrains to FCI bills by involvement of District Elementary Education Officer as in the present system the payment seems to be not encouraging.  A State level task force involving Education Deptt., Health Deptt., Food & Civil Supply Deptt., PHE Deptt. may be formed for monitoring the scheme.  Convergence with NRHM as regards schools health programme is to be gear up.  Schools may be provided advance cooking cost in order to ensure smooth running of the MDM Scheme without break.  MDM MIS at State & District level is going to be setup shortly.  The State also intends to introduce the Integrated Voice Response System (IVRS). 39

40. Measures adopted for popularization of the scheme  Pictorial MDM calendar for financial year 2013-14 highlighting MDM weakly menu and number of days MDM to be served to all schools.  Hoardings of Mid-Day Meal have been displayed through out the state.  Mid-Day Meal logo in each Elementary School has been provided. 40

41. Any other issues relating to the Programme which requires specific attention  Involvement of teachers in implementation of scheme is to be replaced by School Mother Group in order to maintain regularity in the school classes.  Improvement in nutritional value through additional micro nutrient.  Provision is to be made for strengthening of the State as well as the District and Block offices to have more effective implementation as this Flagship programme is a massive and noble programme considering the amount of money and age group of beneficiaries involved. 41

42. GOOD PRACTICES Though Assam is having caste less society yet this programme has played key role in bringing more harmony among the people of different caste, creed and religion. The scheme is running with active participation of 2380 SC, 22803 ST, 22008 Minorities, 33249 OBC, 23007 Others cook-cum helper engaged under Mid-Day Meals which help in bringing social integrity. Involvement of Mother Groups in all schools for implementation of Mid-Day Meal Scheme has improved the hygienic part of the Mid-Day Meal. Discipline and eco-friendliness. Prayer before meal. The scenery of handwashing before and after Mid-Day Meal among students is definitely a far reaching hygienic habit. Team sprit & sharing. Food & Nutrition teaching. Precaution against fire & food poisoning. Joy full atmosphere in the schools 42

43. Uninterrupted timely supply of FAQ food grains through nearest Fair Price Shop Varied menu with local option Convergence with NRHM, Drinking Water & Sanitation Growing kitchen gardens in schools Provide one day training programme to cook-cum-helper Department initiative to provide necessary training to cook-cum-helper at Institute of Hotel Management (IHM) Training of Hand Wash programme 43

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46. Proposed Budget for 2013-14 46 SchemesLower Primary & NCLP Upper PrimaryTotal Number of Institution 434341258356017 Enrolment 345970716204855080192 Average No. of Children Avail Mid-Day Meal 318115014908444671994 Number of Days 210 & 312 for NCLP 220- Requirement of foodgrains (in MT) 67162.2549197.852116360.102

47. SchemesLower Primary & NCLP Upper PrimaryTotal Cost of Foodgrains 3768.072779.676547.74 Cooking cost 20215.1914759.3634974.55 Honorarium to cook-cum-helper 7567.202763.6310330.83 Transportation cost 913.40669.101582.50 MME 598.78386.46985.24 Total 33062.6421358.2254420.86 47 Proposed Budget for 2013-14

48. SchemesLower Primary & NCLP Upper PrimaryTotal Cooking Cost 2214.841639.933854.77 Honorarium to Cook-cum-Helper 840.80307.071147.87 Total 3055.641947.005002.64 Grand Total Central Share & State Share 36118.2523305.2259423.50 48 Proposed Budget for 2013-14

49. 49 State Steering Cum Monitoring Committee

50. DistrictTotal SchoolsAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember LAKHIMPUR 2790 21952098208118931886188018781876 KAMRUP(M) 959732731730 729725724720715 DIMA HASAO 968774763 761 758757747 JORHAT 2449205820502048204720442043 20422038 GOALPARA 2122204520011991199019831965194718931789 KARBI ANGLONG 2193206519901985198319791977197019211902 KAMRUP 27262435240623972389 2385 BAKSA 220621222108210520732067 204420432038 DARRANG 1448 1447 1445 1411 NAGAON 39663884 38833877 DHEMAJI 19181915 1914 KARIMGANJ 2039 2036 DHUBRI 3450 3448 CACHAR 2618 2617 BARPETA 2942 BONGAIGAON 1233 CHIRANG 1174 DIBRUGARH 2101 GOLAGHAT 1829 HAILAKANDI 1403 KOKRAJHAR 2329 MARIGAON 1747 NALBARI 1492 SIBSAGAR 2459 SONITPUR 2661 TINSUKIA 1506 UDALGURI 1550 Total56278548015402053893538285361853580535225340953219 50 Status of Monthly Data Feeding as on 20-4-2013

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52. 52 Coverage of Districts- Kamrup & Kamrup (Metro) Number of Kitchen- 1 Number of Institution covered- 569 Number of Children covered- 49123 Maximum distance covered from Central Kitchen- 82 km Cook-cum-helper engaged at Kitchen shed-200 Cook-cum-helper engaged at schools covered under central kitchen -941

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54. Sl.Activity A School level Expenditure : 1.Providing 3 Registers per schools for keeping records to 56017 Schools/ Institutions/ Centres. i.One for keeping record of foodgrains ii.One for keeping attendance of student. iii.One for keeping record of cooking cost 2. Mid-Day Meal Calendar – 1,09,000 copies with delivery at block offices 3. Campaign through audio – visual : Documentary film on implementation of MDM for 15 minutes. Campaign through radio, television and theatre ( & publication in Souvenir). 4. Training of Cook-cum-helper : Organizing 1 day training programme for cook-cum-helper engaged under MDM Scheme. 5. Providing sets of Apron & hat for cook-cum-helper engaged in Mid-Day Meal Scheme 6. Administrative cost for purchase of Hand washing soap 54

55. 55 B. Management, Supervision/ Training /External / Internal Monitoring Evaluation 1. Remuneration of existing computer operator staff 2. Remuneration of State MIS Programmer for 1 year @ Rs.23,000/- respectively per month. 3. Remuneration of District coordinator and data entry operator for 27 districts for 1 year @ Rs.20000/- & Rs.10000/- respectively per month. 4. Engagement of data entry operator at 137 blocks @ Rs.6000/- per month 5. Purchase of furniture for district level coordinator and data entry operator 6. Purchase of Computer for Director Office, District offices and block offices. 7. Provision of TA & contingency for - i.State office ii.District office iii.Sub Division & Block office 8. Providing Resiographer machines to District offices 9. Third party evaluation for monitoring the scheme Sl.Activity

56. ISSUES  Proposal was submitted to the Govt. of India for reimbursement of arrear transportation cost to an amount of Rs.586.31 lakh  Govt. of India instructed to submit audit certificates from C&AG to release the amount  Accordingly AG wanted communicated following documents :-  AG requested to submit the following documents in order to submit Audit Certificate  Photocopies of the original UCs submitted by the Deputy Commissioners showing the total quantities of food grains lifted from the FCI.  Government approved rate for the transportation of the food grains and copies of the Government orders.  Photocopies of the Challans/Bills & Vouchers.  Selection of carriage Contractors i.e. copies of NIT and C/S.  Work Completion Report of Carriage Contractors.  APRs.  Registration No. of Vehicles actually deployed for transportation works.  AC Bill drawals and the purpose.  Above documents have not yet received from some DNOs for which the same was not furnished to the AG. Hence AG has not submitted Audit Certificate. 56

57.  Cachar Rollar Flour Mill had approached to the Hon’ble Gauhati High Court for payment of Arrear transportation cost for an amount of Rs.13.26 lakh  Hon’ble Gauhati High Court has passed an order dated. 6/3/13 in WP(C) 2088/2010 stating- “the writ petition is disposed of directing all the respondents to pass appropriate order as expeditiously as possible, but at any rate, not later than 31.5.2013 regarding the entitlement of the petitioner in respect of the amount of Rs.13,25,581/- in respect of the transportation of Mid-day Meal Rice and to pay the admissible amount found to be paid within the aforesaid target date.”  Position was informed to the Govt. of India with a request to sort out a solution for release of the said amount as per Hon’ble Court’s order. 57

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59. Sunset view of River Brahmaputra 59

60. Thanking you 60