1. Welcome to the webinar: Data Submission Changes Our session will begin promptly at 10:30AM Please type questions into the Chat area. Before we begin: Connect by phone to hear the presentation and question/answer Dial the telephone conference line: (888) 886-3951 Enter your pass code, which is the same as the password you used to log into the session. Pass Code / PIN for the Session: 630158 PARTICIPANT CONFERENCE FEATURES: *0 - Contact the operator for assistance. *6 - Mute/unmute your individual line. Technical Difficulty with seeing the presentation: CCC Confer Client Services is available Monday through Friday between 8:00 am - 4:00 pm at 760-744-1150 ext 1537 or 1554

2. Data Submission Changes January 26, 2011

3. Today’s Topics 1.Data Element Dictionary 2.Changes for Summer 2011 and Beyond 3.Scheduled Downtime 4.Questions

4. Good News The NEW Data Element Dictionary is nearly ready 1.Each data element will contain: a.The definition b.Associated edits c.A change log. 2.Several varieties of the dictionary available a.An element b.Only all the edits c.Only all the change logs d.Entire dictionary

8. Changes Summer 2011 and beyond??!!***

9. Changes for Summer 2011 and Beyond 1. SB - 2 new elements 2.SV – 1 new data element 3.SX – 1 new data element 4.SG a new file (optional Summer 2011) 5.EB / EJ – no new data elements but …… 6.CB – Some new data elements and ……

10. SB – Student Basic (Summer 2011) Student’s First and Last Name SB31STUDENT-FIRST-NAMEX(30) This data element contains the first thirty characters of the student's first name. SB32STUDENT-LAST-NAMEX(40) This data element contains the first forty characters of the student's last name. Student’s First and Last Name SB31STUDENT-FIRST-NAMEX(30) This data element contains the first thirty characters of the student's first name. SB32STUDENT-LAST-NAMEX(40) This data element contains the first forty characters of the student's last name.

11. SV – Student VTEA (Summer 2011) SV10STUDENT-WIA-VETERAN-STATUSX(01) This element indicates the student’s Workforce Investment Act (WIA) veteran eligibility status. Only service with a branch of the U.S. military is reported. CodingMeaning 1WIA eligible veteran. 2 WIA eligible spouse of a veteran. 3 Not a WIA eligible veteran. X Unknown / Unreported. SV10STUDENT-WIA-VETERAN-STATUSX(01) This element indicates the student’s Workforce Investment Act (WIA) veteran eligibility status. Only service with a branch of the U.S. military is reported. CodingMeaning 1WIA eligible veteran. 2 WIA eligible spouse of a veteran. 3 Not a WIA eligible veteran. X Unknown / Unreported.

12. SV – Student VTEA Veteran’s Priority Requirement for Workforce Investment Act (WIA) Nursing and Allied Health Grant Recipients (memo – January 2010) Reporting forms for WIA-funded grant Requests for Application (both new and renewal) will be revised to include this information. We are also working with the MIS Unit in the Chancellor’s Office to capture this data electronically and uniformly from each campus. Veteran’s Priority Requirement for Workforce Investment Act (WIA) Nursing and Allied Health Grant Recipients (memo – January 2010) Reporting forms for WIA-funded grant Requests for Application (both new and renewal) will be revised to include this information. We are also working with the MIS Unit in the Chancellor’s Office to capture this data electronically and uniformly from each campus.

13. SX – Student Enrollment (Summer 2011) SX06ENROLLMENT-APPORTIONMENT-STATUS X(01) This element indicates whether the student's enrollment will generate hours that can be claimed for State apportionment. CodingMeaning 1 Yes 0 No If the Section Accounting Method (XB01) for the section enrolled in is ‘O’, then value must be reported as ‘0’. If the enrollment is in a credit course and the student is not a state resident for fee purposes, i.e. the Student Residence Code (SB09) is not = ‘50000’, the value must be reported as ‘0’. SX06ENROLLMENT-APPORTIONMENT-STATUS X(01) This element indicates whether the student's enrollment will generate hours that can be claimed for State apportionment. CodingMeaning 1 Yes 0 No If the Section Accounting Method (XB01) for the section enrolled in is ‘O’, then value must be reported as ‘0’. If the enrollment is in a credit course and the student is not a state resident for fee purposes, i.e. the Student Residence Code (SB09) is not = ‘50000’, the value must be reported as ‘0’.

14. SG – Student Special Population Groups This data file will be: Optional beginning Summer 2011 AND Mandatory beginning Summer 2012

15. SG – Student Special Population Groups Reporting Domain: The reporting domain for Student Special Populations data records includes all students who (1) were enrolled in at least one class as of first census for daily or weekly census classes, or (2) attended at least one meeting of a positive attendance class, or (3) were enrolled in at least one class that resulted in a notation on the student's official record, or (4) received a service from one the college’s categorical programs; AND have a "positive" status for one or more of the data elements included in the Special Populations data record. Each student record reported in the Special Populations file must have a corresponding record reported in the Student Basic file. Reporting Domain: The reporting domain for Student Special Populations data records includes all students who (1) were enrolled in at least one class as of first census for daily or weekly census classes, or (2) attended at least one meeting of a positive attendance class, or (3) were enrolled in at least one class that resulted in a notation on the student's official record, or (4) received a service from one the college’s categorical programs; AND have a "positive" status for one or more of the data elements included in the Special Populations data record. Each student record reported in the Special Populations file must have a corresponding record reported in the Student Basic file.

16. SG – Student Special Population Groups SG01STUDENT-MILITARY-STATUSX(04) SG02STUDENT-MILITARY-DEPENDENT-STATUSX(04) SG03STUDENT-FOSTER-CARE-STATUSX(01) SG04STUDENT-INCARCERATED-PAROLEE-STATUSX(01) SG05STUDENT-MESA-ASEM-STATUSX(01) SG06STUDENT-PUENTE-STATUSX(01) SG07STUDENT-MCHS-ECHS-STATUSX(01) SG08STUDENT-UMOJA-STATUSX(01) SG09STUDENT-1 ST -GENERATION-STATUSX(02) SG10STUDENT-CAA-STATUSX(01) SG01STUDENT-MILITARY-STATUSX(04) SG02STUDENT-MILITARY-DEPENDENT-STATUSX(04) SG03STUDENT-FOSTER-CARE-STATUSX(01) SG04STUDENT-INCARCERATED-PAROLEE-STATUSX(01) SG05STUDENT-MESA-ASEM-STATUSX(01) SG06STUDENT-PUENTE-STATUSX(01) SG07STUDENT-MCHS-ECHS-STATUSX(01) SG08STUDENT-UMOJA-STATUSX(01) SG09STUDENT-1 ST -GENERATION-STATUSX(02) SG10STUDENT-CAA-STATUSX(01)

17. SG01 – Student Military Status (Summer 2011) SG01 STUDENT-MILITARY-STATUSX(04) This element indicates the student’s military service status. Only service with a branch of the U.S. military is reported. Report all that apply. PositionCoding 1 – Currently serving on active duty.0 = No, 1 = Yes 2 – Veteran.0 = No, 1 = Yes 3 – Member of the Active Reserve.0 = No, 1 = Yes 4 – Member of the National Guard.0 = No, 1 = Yes 1.If the student has never served in the military the data element should be reported as ‘0000’. 2.If the information is unknown or unreported the data element should be reported as ‘XXXX’. 3.Position 3 and position 4 cannot both be reported with a value of ‘1’. SG01 STUDENT-MILITARY-STATUSX(04) This element indicates the student’s military service status. Only service with a branch of the U.S. military is reported. Report all that apply. PositionCoding 1 – Currently serving on active duty.0 = No, 1 = Yes 2 – Veteran.0 = No, 1 = Yes 3 – Member of the Active Reserve.0 = No, 1 = Yes 4 – Member of the National Guard.0 = No, 1 = Yes 1.If the student has never served in the military the data element should be reported as ‘0000’. 2.If the information is unknown or unreported the data element should be reported as ‘XXXX’. 3.Position 3 and position 4 cannot both be reported with a value of ‘1’.

18. SG02 – Student Military Dependent Status (Summer 2011) SG02 STUDENT-MILITARY-DEPENDENT-STATUSX(04) This element indicates the military service status of the student’s parent/guardian if the student is a dependent child/spouse. Only service with a branch of the U.S. military is reported. Report all that apply. PositionCoding 1 – Parent/Guardian is currently on active duty.0 = No, 1 = Yes 2 – Parent/Guardian is a veteran.0 = No, 1 = Yes 3 – Parent/Guardian is a member of the Active Reserve.0 = No, 1 = Yes 4 – Parent/Guardian is a member of the National Guard. 0 = No, 1 = Yes 1.If the student is not a military dependent the data element should be reported as ‘0000’. 2.If the information is unknown or unreported the data element should be reported as ‘XXXX’. 3.Position 3 and position 4 cannot both be reported with a value of ‘1’. SG02 STUDENT-MILITARY-DEPENDENT-STATUSX(04) This element indicates the military service status of the student’s parent/guardian if the student is a dependent child/spouse. Only service with a branch of the U.S. military is reported. Report all that apply. PositionCoding 1 – Parent/Guardian is currently on active duty.0 = No, 1 = Yes 2 – Parent/Guardian is a veteran.0 = No, 1 = Yes 3 – Parent/Guardian is a member of the Active Reserve.0 = No, 1 = Yes 4 – Parent/Guardian is a member of the National Guard. 0 = No, 1 = Yes 1.If the student is not a military dependent the data element should be reported as ‘0000’. 2.If the information is unknown or unreported the data element should be reported as ‘XXXX’. 3.Position 3 and position 4 cannot both be reported with a value of ‘1’.

19. SG03 – Student Foster Youth Status (Summer 2011) SG03 STUDENT-FOSTER-YOUTH-STATUSX(01) This element indicates whether the student is now, or has ever been, in a court-ordered out-of-home placement. CodingMeaning 0 No. 1 Yes. X Unknown / Unreported. Examples of out-of-home placements are: Foster home Group home Court-ordered placement with a relative Once the data element has been reported as “1”, it should not change in subsequent term. SG03 STUDENT-FOSTER-YOUTH-STATUSX(01) This element indicates whether the student is now, or has ever been, in a court-ordered out-of-home placement. CodingMeaning 0 No. 1 Yes. X Unknown / Unreported. Examples of out-of-home placements are: Foster home Group home Court-ordered placement with a relative Once the data element has been reported as “1”, it should not change in subsequent term.

20. SG04 – Student Parolee/Incarcerated Status (Summer 2011) SG04 STUDENT-PAROLEE/INCARCERATED-STATUSX(01) This element indicates whether the student was incarcerated during the reporting term or was a parolee. CodingMeaning 0 The student is neither incarcerated nor on parole. 1 The student is a parolee. 2 The student is incarcerated in a city or county correctional facility. 3 The student is incarcerated in a California Youth Authority correctional facility. 4 The student is incarcerated in a California Department of Corrections and Rehabilitation correctional facility. 5 The student is incarcerated in an out-of-state correctional facility. 6 The student is incarcerated in a U.S. Federal Bureau of Prisons correctional facility. 7 The student is incarcerated in a private correctional facility. X Unknown / Unreported. The data element cannot be self-reported; the student’s status must be verified by the college. SG04 STUDENT-PAROLEE/INCARCERATED-STATUSX(01) This element indicates whether the student was incarcerated during the reporting term or was a parolee. CodingMeaning 0 The student is neither incarcerated nor on parole. 1 The student is a parolee. 2 The student is incarcerated in a city or county correctional facility. 3 The student is incarcerated in a California Youth Authority correctional facility. 4 The student is incarcerated in a California Department of Corrections and Rehabilitation correctional facility. 5 The student is incarcerated in an out-of-state correctional facility. 6 The student is incarcerated in a U.S. Federal Bureau of Prisons correctional facility. 7 The student is incarcerated in a private correctional facility. X Unknown / Unreported. The data element cannot be self-reported; the student’s status must be verified by the college.

21. SG05 – Student MESA ASEM Status (Summer 2011) SG05 STUDENT-MESA-ASEM-STATUSX(01) This element indicates whether the student met the educational and financial eligibility criteria and received services from the Mathematics, Engineering, Science Achievement (MESA) program. If a student has a demonstrated Achievement in a Science, Engineering, or Mathematics (ASEM) major and the intent to transfer to a four-year college or university but does not fully meet all of the MESA eligibility criteria, they are to be reported as an ASEM student if they are associated with the campus MESA Center. The student may also be referred to as a “MESA Club member”, a “friend of MESA”, or “Mesa Associate”, etc. SG05 STUDENT-MESA-ASEM-STATUSX(01) This element indicates whether the student met the educational and financial eligibility criteria and received services from the Mathematics, Engineering, Science Achievement (MESA) program. If a student has a demonstrated Achievement in a Science, Engineering, or Mathematics (ASEM) major and the intent to transfer to a four-year college or university but does not fully meet all of the MESA eligibility criteria, they are to be reported as an ASEM student if they are associated with the campus MESA Center. The student may also be referred to as a “MESA Club member”, a “friend of MESA”, or “Mesa Associate”, etc.

22. SG05 – Student MESA ASEM Status (Summer 2011) SG05 STUDENT-MESA-ASEM-STATUSX(01) CodingMeaning 0 The student did not apply for services from the MESA program. 1 MESA student. 2 MESA student with the declared intent to be a teacher. 3 MESA student who withdrew from the program during the reporting term because of a change in their major. 4 MESA student who withdrew during the reporting term. 5 MESA student who was disqualified during the reporting term. 6 ASEM student. 7 ASEM student with the declared intent to be a teacher. 8 Pre-MESA or Pre-ASEM student. The student is recognized as a future MESA or ASEM student but did not meet the eligibility criteria at the time of application. 9 The student applied for services from the MESA program but was found to be ineligible. Y Not applicable, the school does not have a MESA program. If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. The data element cannot be self-reported; student participation in the program must be verified by the college. SG05 STUDENT-MESA-ASEM-STATUSX(01) CodingMeaning 0 The student did not apply for services from the MESA program. 1 MESA student. 2 MESA student with the declared intent to be a teacher. 3 MESA student who withdrew from the program during the reporting term because of a change in their major. 4 MESA student who withdrew during the reporting term. 5 MESA student who was disqualified during the reporting term. 6 ASEM student. 7 ASEM student with the declared intent to be a teacher. 8 Pre-MESA or Pre-ASEM student. The student is recognized as a future MESA or ASEM student but did not meet the eligibility criteria at the time of application. 9 The student applied for services from the MESA program but was found to be ineligible. Y Not applicable, the school does not have a MESA program. If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. The data element cannot be self-reported; student participation in the program must be verified by the college.

23. SG06 – Student PUENTE Status (Summer 2011) SG06 STUDENT-PUENTE-STATUSX(01) This element indicates whether the student met the eligibility criteria and received services from the Puente program. CodingMeaning 0 Not a Puente student. 1 Puente student. 2 Puente student who withdrew from the program during the reporting term. 3 Puente student who was disqualified from the program during the reporting term. Y The school does not have a Puente program. If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. The data element cannot be self-reported; student participation in the program must be verified by the college. SG06 STUDENT-PUENTE-STATUSX(01) This element indicates whether the student met the eligibility criteria and received services from the Puente program. CodingMeaning 0 Not a Puente student. 1 Puente student. 2 Puente student who withdrew from the program during the reporting term. 3 Puente student who was disqualified from the program during the reporting term. Y The school does not have a Puente program. If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. The data element cannot be self-reported; student participation in the program must be verified by the college.

24. SG07 – Student MCHS ECHS Status (Summer 2011) SG07STUDENT-MCHS-ECHS-STATUSX(01) This element indicates whether the student met the eligibility criteria and is enrolled in either the Middle College High School (MCHS) program or the Early College High School (ECHS) program. The difference in the two programs is the funding source. MCHS programs are funded by the CCCCO while the ECHS programs are funded by other sources. CodingMeaning 0 The student did not participate in the ECHS or the MCHS program. 1 MCHS student. 2 MCHS student who withdrew from the program during the reporting term. 3 MCHS student who was disqualified from the program during the reporting term. 4 ECHS student. 5 ECHS student who withdrew from the program during the reporting term. 6 ECHS student who was disqualified from the program during the reporting term. Y The school has neither an ECHS nor a MCHS program. All MCHS and ECHS students must be less than 21 years old. If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. The data element cannot be self-reported; student participation in the program must be verified by the college. SG07STUDENT-MCHS-ECHS-STATUSX(01) This element indicates whether the student met the eligibility criteria and is enrolled in either the Middle College High School (MCHS) program or the Early College High School (ECHS) program. The difference in the two programs is the funding source. MCHS programs are funded by the CCCCO while the ECHS programs are funded by other sources. CodingMeaning 0 The student did not participate in the ECHS or the MCHS program. 1 MCHS student. 2 MCHS student who withdrew from the program during the reporting term. 3 MCHS student who was disqualified from the program during the reporting term. 4 ECHS student. 5 ECHS student who withdrew from the program during the reporting term. 6 ECHS student who was disqualified from the program during the reporting term. Y The school has neither an ECHS nor a MCHS program. All MCHS and ECHS students must be less than 21 years old. If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. The data element cannot be self-reported; student participation in the program must be verified by the college.

25. SG08 – Student UMOJA Status (Summer 2011) SG08 STUDENT-UMOJA-STATUSX(01) This element indicates whether the student met the eligibility criteria and received services from the UMOJA program. CodingMeaning 0 Not an UMOJA student. 1 UMOJA student. 2 UMOJA student who withdrew from the program during the reporting term. 3 UMOJA student who was disqualified from the program during the reporting term. Y The school does not have an UMOJA program. 1.If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. 2.The data element cannot be self-reported; student participation in the program must be verified by the college. SG08 STUDENT-UMOJA-STATUSX(01) This element indicates whether the student met the eligibility criteria and received services from the UMOJA program. CodingMeaning 0 Not an UMOJA student. 1 UMOJA student. 2 UMOJA student who withdrew from the program during the reporting term. 3 UMOJA student who was disqualified from the program during the reporting term. Y The school does not have an UMOJA program. 1.If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. 2.The data element cannot be self-reported; student participation in the program must be verified by the college.

26. SG09 – Student Parent/Guardian Education Level (Summer 2011) SG09 STUDENT-PARENT/GUARDIAN-EDUCATION-LEVELX(02) This element indicates the education level of the student’s parent(s) and/or guardian(s). Position 1 - Parent/Guardian 1: Coding Meaning 1 Grade 9 or less. 2 Grade 10, 11, or 12 but did not graduate. 3 High school graduate. 4 Some college but no degree. 5 AA/AS degree. 6 BA/BS degree. 7 Graduate or professional degree beyond a BA/BS. X UNKNOWN / UNREPORTED. Position 2 - Parent/Guardian 2: Coding Meaning 1 Grade 9 or less. 2 Grade 10, 11, or 12 but did not graduate. 3 High school graduate. 4 Some college but no degree. 5 AA/AS degree. 6 BA/BS degree. 7 Graduate or professional degree beyond a BA/BS. Y Not applicable, no second parent / guardian. X UNKNOWN / UNREPORTED. SG09 STUDENT-PARENT/GUARDIAN-EDUCATION-LEVELX(02) This element indicates the education level of the student’s parent(s) and/or guardian(s). Position 1 - Parent/Guardian 1: Coding Meaning 1 Grade 9 or less. 2 Grade 10, 11, or 12 but did not graduate. 3 High school graduate. 4 Some college but no degree. 5 AA/AS degree. 6 BA/BS degree. 7 Graduate or professional degree beyond a BA/BS. X UNKNOWN / UNREPORTED. Position 2 - Parent/Guardian 2: Coding Meaning 1 Grade 9 or less. 2 Grade 10, 11, or 12 but did not graduate. 3 High school graduate. 4 Some college but no degree. 5 AA/AS degree. 6 BA/BS degree. 7 Graduate or professional degree beyond a BA/BS. Y Not applicable, no second parent / guardian. X UNKNOWN / UNREPORTED.

27. SG10 – Student CAA Status (Summer 2011) SG10 STUDENT-CAA-STATUSX(01) This element indicates whether the student is a participant in a Career Advancement Academy (CAA). CodingMeaning 0 Not a CAA student. 1 CAA student. Y The school does not have a CAA program. 1.If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. 2.The data element cannot be self-reported; student participation in the program must be verified by the college. SG10 STUDENT-CAA-STATUSX(01) This element indicates whether the student is a participant in a Career Advancement Academy (CAA). CodingMeaning 0 Not a CAA student. 1 CAA student. Y The school does not have a CAA program. 1.If a code of ‘Y’ is reported for this data element, all of the records in the file must have a code of ‘Y’. 2.The data element cannot be self-reported; student participation in the program must be verified by the college.

28. EB /EJ – Employee Demographic/Assignment Employee Work Group “Improving the Quality of the Data” Last change was tying the EB record to the XE Record - Fall 2003 Most of the DED clarifications made in 2000 Revisiting all of the data elements/reports Meet for one hour every Thursday Implement Changes for Fall 2011

29. EB/EJ/XE – Employee Demographic/Assignment 1.The EB, EJ, XE changes will be mandatory beginning with Fall 2011 data (117,118,119) 2.NO new data elements 3.7 Data Elements with clarifications and/or additional codes 4.Adding examples to assist with coding 5.Adding additional referential error checks 6.Adding data quality error checks 7.Additional Reports

30. EB00: Employee Identifier 1.Uniquely identifies an Employee at the DISTRICT. 2.Every Employee must be Identified by this element. Recommendation: Use the SSN to report EB00 Identifying “moonlighters” and “freeway flyers”

31. Changes/Clarifications EB02 – Employee Birth Date EB07 – Employee EEO6 Occupational Activity EB08 – Employee Employment Classification EB12 – Employee Annual Salary EB13 – Employee Additional Monetary Compensation EJ01 – Employee Assignment Type XE01 – Faculty Assignment Type

32. EB02 - Birth Date This element indicates the employee's birth date. Edit Checks: Employees must be between 17 and 110 years old. 99999999 is not valid. (no unknown birth dates)

33. EB07 - EEO6 Occupational Activity This element's codes describe the single primary EE06 Occupational Activity of the employee as determined by the institution. 2 Data Quality Edit Checks were added.

34. EB07 - EEO6 Occupational Activity Data Quality Edit Checks: Classified Administrator: Must have at least one employee in an EEO6 category other than category 1 Classified Support: Must have at least one employee in EEO6 categories (4-7) 1.Executive, Administrative, and Managerial 2.Faculty 3.Professional (Non-Faculty) 4.Clerical/ Secretarial 5.Technical / Paraprofessional 6.Skilled Crafts 7.Service / Maintenance 8.Instruction/Research Assistants

35. EB07 - EEO6 Occupational Activity Classified Administrator: Must have at least one employee in an EEO6 category other than category 1 Classified Support: Must have at least one employee in EEO6 categories (4-7) EB07 (EEE06)EB08 (Classification)EJ01 (Assignment Type)EJ08 (FTE) Classified Administrator1P 4,5,6,7,8PBegins with A The sum of the FTE for ‘A’ assignment(s) is greater than sum of the FTE for other assignment types Classified Professional3PBegins with S or I Classified Support4,5,6,7,8PBegins with S or I The sum of the FTE for the “S” or “I” assignment is greater than sum of the FTE for other assignment types

36. EB08 - Classification This element describes the single primary employment classification. Edit Checks: If EB08 equals T, C, or R, then EB07 must equal 2 Must have at least one classified administrator Percent of change in classification from previous year must not be greater/less than 25% T - Academic, Temporary, Non-Tenured, Not on Tenure Track C - Academic, Contract, Non-Tenured on Tenure Track R - Academic, Regular, Tenured A - Educational Administrator P - Classified

37. EB12 - ANNUAL SALARY This element indicates the employee’s projected annualized salary. 1. When applicable for the employee report the salary that would be reported to PERS, STRS or other retirement systems for annualized amount. 2. When the PERS, STRS or other retirement systems annualized amount is not applicable to the employee report the employee’s projected annualized salary based on the employee’s assignment FTE.

38. EB13 - ADDITIONAL ANNUAL MONETARY COMPENSATION This element describes any monies earned by the employee, above and beyond the amount reported in EB12 with the exception of overload/overtime reimbursement compensation.

39. EJ01 - Assignment Type This element describes the type of employee's assignment. Second Position = O (Overload) 1. Paid classroom instruction or support of instruction assignment beyond normal workload in a primary term. 2. Overload teaching or support of instruction for: EB08 = A, Educational Administrator EB08 = R, Academic, Regular, Tenured EB08 = C, Academic, Contract, Tenure Track

40. XE01 - Faculty Assignment Type This element is used to identify the nature of the faculty member's assignment to this session. INSTRUCTIONAL ASSIGNMENTS 1=Temporary Staff 2=Regular Staff: an OVERLOAD assignment. 3=Regular Staff: Not an OVERLOAD assignment. 4=Contract/Not a district employee

41. XE01 Faculty Assignment Type This element is used to identify the nature of the faculty member's assignment to this session. Notes: If XE01 = 1, 2 or 3 then an EB record for the employee must be submitted. If the instructor is a non-teaching Instructor of Record who is assigned to the course for administrative purposes only then do not submit an XE record for the instructor. Submit the XE record(s) for the teaching instructor(s). If the session has a guest speaker then do not submit an XE record for the guest speaker, submit the XE record(s) for the teaching instructor(s).

42. CB – Course Basic 1.Clarifications for many of the data elements 2.Additional coding choices for some of the data elements 3.Bring back deleted elements (repeatability, but maybe not with the same codes) 4.Elimination of some data elements (probably CB14, CB15, CB19, CB20) Course CAN code and Course Crosswalk 5.New data elements (pre-requisites, C-ID* number) 6.Announcement in June 2011 with implementation for Summer 2012 7.Possibility that some of the changes may need to be implemented sooner……. * Course Identification Numbering System (C-ID). The Course Identification Numbering System (C-ID). C-ID is a “supranumbering” system being developed to ease the transfer and articulation burdens in California’s higher educational institutions. 1.Clarifications for many of the data elements 2.Additional coding choices for some of the data elements 3.Bring back deleted elements (repeatability, but maybe not with the same codes) 4.Elimination of some data elements (probably CB14, CB15, CB19, CB20) Course CAN code and Course Crosswalk 5.New data elements (pre-requisites, C-ID* number) 6.Announcement in June 2011 with implementation for Summer 2012 7.Possibility that some of the changes may need to be implemented sooner……. * Course Identification Numbering System (C-ID). The Course Identification Numbering System (C-ID). C-ID is a “supranumbering” system being developed to ease the transfer and articulation burdens in California’s higher educational institutions.

43. Downtime Schedule Data Submission Production Website May 10, 2011 thru May 25, 2011 August 8, 2011 thru August 28, 2011

44. Questions