1. How to Build a Successful Afterschool Program
San Juan Unified School District Bridges After-School Program Building Bridges to Student Success
February 2, 2007

2. Keys to Building a Successful Afterschool Program
Infrastructure
Relationships
Diverse Funding
Fun & Engaging Programming
Academic Alignment
On-Going Staff Development

3. Infrastructure Build or Add-on?
What is your Current Structure? Does It Have the Capacity to Expand?
How Do Afterschool Programs Logically Fit into Your Organization?
How Does the Management of Afterschool Programs Fit in your Current and Prospective Partnerships?
What Additional Resources are Available?

4. Infrastructure SJUSD Bridges After-School Program
Program Administration
District Level Program Administrator
Regional Program Sr. Supervisors
Regional Supervisors
Site Coordinators
Budget and Accounting
Senior Account Supervisor
Central Account Technician
Central Account Clerk
Regional Account Clerks
Research & Evaluation
Research Specialist
Data Entry Operator

6. Infrastructure
Q & A

7. The Vision Goal Setting & Mission Statement
Participants
Academics
Social Skills
Health and Wellness
Character Education
Service Learning
Program
Attendance
Enrollment
Academic Alignment
School Linked not School Like
Staying on Track –The Mission Statement
Building Bridges to Student Success

8. Relationships Create Partnerships & Build a Collaborative
Site Based
Principal
Teachers
Secretary
Custodians
Food Services
School District
Administration
School Board
Superintendent
Government
City Council
Police/Sheriff’s Department
County Libraries
Recreation and Park Districts
Community
Chamber of Commerce
Community Based Organizations

9. Relationships SJUSD Bridges After-School Program
San Juan USD Support
Administration & The Board
Curriculum
ELL, Title I and Safe Schools
Sacramento County
Sacramento County Public Library System
Park & Recreation Departments
Sacramento County Sheriffs Department
The City of Citrus Heights
City Council
Citrus Heights Police Department
Non Profit Organizations
People Reaching Out
Light & Life Community Outreach
Cross Over Scholar Athletes
Soil Born Farms

10. Relationships
Q & A

11. Management Systems Fiscal
Site Level Budget & Fiscal Management System
Excel Spread Sheet Trackers for Site Expenditures
Regional Ordering Process for Supplies
Regional Budget & Fiscal Management System
Site by Site Profit/Loss Budget Spread Sheets Linked to Regional Summary
Regional Office Budget
Program Wide Budget & Fiscal Management System
Program Wide Profit/Loss Summary Linked to all 3 Regions
District Accounting System

12. Fiscal Management SJUSD Bridges After-School Program Budget
Staff Training & Team Building
Pilot Curriculum
Mileage
Cell Phones
Printing
Student incentives
Enrichment
On-Going Supplies
Nutrition
Parent Involvement
Recreation Supplies

14. Fiscal Management The Bridges After-School Program
6.4 Million Dollar Annual Budget
Program Staff Salaries-56%
Classified Employees-28%
Contracted Employees-23%
Certificated Employees-5%
Administrative Costs-20%
Administrative Salaries-17%
Indirect Costs-3%
Operating Expenses-24%
Materials & Supplies-19%
Snack/Nutrition-5%

15. Fiscal Management Diversification
State & Federal After School Grants-45%
State, Federal & Other District Funding-37%
City & County Support-13%
Partnerships-5%

16. Management Systems Attendance
Site Level Attendance Management System
Sign In and Sign Out
Absence Verification Process
Regional Attendance Management System
Additional Student Information System
Program Wide Attendance Management System
Youth Star
District Level Student Information System
The Pertain System
School MAX

18. Management Systems Regional Attendance

19. Management Systems
Q & A

20. Program Development Human Resources
Employer
Job Descriptions
Qualifications
Marketing & Recruitment
Interview
Selection
Placement
Training

21. Program Development Program Staff Structure

22. Program Development Staff Development
Nine Day Start-Up Training
Weekly Leadership Team Meetings
Bimonthly Regionally Staff Meetings
Bimonthly Line Staff Orientations
Monthly Line Staff Trainings
Quarterly Site Coordinator Trainings
Participation in SJUSD Sponsored Trainings
Participation in Various Conferences
Ongoing Leadership Development Opportunities
Staff Incentives & Team Building Opportunities

23. Program Development Facilities
Program Needs
MP Room –Snack and Large Group
Classroom for every 20 students
Outdoor Recreation Area
Work Space
Computer Access
Storage
Location
Bathroom
Classrooms
Challenges
Site Support Funds
Relationships

24. Program Development Program Model
Bridges After-School Program Components
Elementary School Model
Daily Nutritious Snack Provided
Homework Assistance
Enrichment / Learning Centers
Organized Recreation
Parent Support and Involvement

25. Program Development Program Model
Bridges After-School Program Components
Middle School Model
Daily Nutritious Snack Provided
Homework Assistance
Student Driven Clubs
Organized Recreation
Life Skill Discussions
Parent Support and Involvement

26. Program Development Paperwork
Registration (Evaluation Disclosure)
Parent Agreement
Handbook
Attendance
Special Activities Form
Snack Log
Student Sign-Out Sheets
Monthly Report Form
Staff Sign-In Sheets
Team Meeting Agendas
Emergency Plans
Team Leader Feedback Forms

27. Program Development Academic Alignment
Academic Coaches at Elementary Schools
Teachers at Middle & High Schools
Flexible Lesson Planning
Curriculum & Resource Alignment
Evaluation, Benchmark Assessments & Cycle of Inquiry Teams

28. Program Development Evaluation
Academic Improvement
CST
Interim Assessments
Student, Staff and Parent Perception Surveys
Student Behavior
California Healthy Kids Survey Pre/Post Assessments
Student Attendance
Monitor Regular Day & After School Program Attendance
Program Design
Focus Groups
Academic Assessments

29. Program Development
Q & A

30. Program Startup Staff Training
Spark
Snack Procedures
Working with Students with Special Needs
Paperwork and Computer Training
Positive Guidance/Behavior Mgt.
School/Community Involvement
Parent Communication
Recruitment/Marketing
Life Skills
Clubs
Resources and Referrals
Policies and Procedures
Universal Precautions
Mandated Reporting
Effective Leadership
Coaching for Performance
Effective Staff Meetings
Lesson Planning: Frame Work and Guidelines
Safety/Emergency Procedures
CPR
First Aid

31. Program Startup Enrollment Process
Enrollment Phases
Priority
Administration/Teacher Referral
Open
Ongoing
Enrollment Packet
Registration Form
Parent Agreement
Parent Handbook
Emergency Cards
Recruitment
Newsletter
Posters
Backpack Flyers
Student Referral

32. Program Startup
Q & A