1. An Educational Computer Based Training Program CBTCBT

2. Contacts with the Media, Government, and Outside Investigators The University of Texas at Tyler General Compliance Training

3. U.T. Tyler Compliance Program The U.T. Tyler Compliance Program is intended to demonstrate the absolute commitment of the University to the highest standards of ethics and compliance with all applicable laws, policies, rules, and regulations. Ethical conduct and compliance are personal responsibilities, and each employee will be held accountable for his or her conduct.

4. Contacts with the Media, Government and Outside Investigators l What does it mean? l What should I do? l What shouldn’t I do? l Who’s responsible? l How do I find out more?

5. Contacts with the Media, Government, and Outside Investigators What does it mean? l As a U.T. Tyler employee, you may be contacted by representatives of the media or external governmental agencies. l You should be aware that U.T. Tyler will cooperate with any governmental investigation of U.T. Tyler, or of a U.T. Tyler employee, with due consideration given to the legal rights of U.T. Tyler and its employees.

6. Contacts with the Media, Government, and Outside Investigators What should I do? l First - notify your supervisor and U.T. Tyler’s Marketing and Communications Office if you are contacted by media or any external investigators. l If you are contacted at home, ask the individual to contact you at your U.T. Tyler office the next business day. (If you are served with a search warrant or subpoena, please cooperate and contact your supervisor as soon as possible.) l While faculty or staff are not restricted with respect to their area(s) of professional expertise, it is recommended that inquiries from the media about official University business or policy matters be referred to Beverley Golden in U.T. Tyler’s Marketing and Communications Office at ext. 7303.

7. l Notify your supervisor, U. T. Tyler’s Office of Marketing and Communications, and/or other appropriate individual(s) at your institution. l Supply information to external investigators which must be provided under the Texas Public Information Act. Contacts with the Media, Government, and Outside Investigators REMEMBER TO:

8. Contacts with the Media, Government, and Outside Investigators Who’s Responsible? l U.T. Marketing and Communications office is responsible for all communications with the media. Contact Beverley Golden at 7303. l U.T. Tyler’s Compliance Director is the designated coordinating agent for all public information that falls under the Texas Public Information Act. Contact Mary Barr at ext. 7151. l When providing information to elected officials, coordinate with the VP for Governmental Relations.

9. Contacts with the Media, Government, and Outside Investigators How do I find out more? l U.T. System Business Procedures Memorandum 32-09-97 Texas Public Information Act http://www.utsystem.edu/policy/policies/uts139.html http://www.utsystem.edu/policy/policies/uts139.html l State of Texas Government Code 552.001related to Texas Public Information http://www.statutes.legis.state.tx.us/?link=GV http://www.statutes.legis.state.tx.us/?link=GV l U.T. Tyler’s policies regarding contacts with the media, government, and outside investigators. l Ask your supervisor or your institution’s designated compliance director. U.T. Tyler’s Compliance Director is Mary Barr at 7151.

10. U.T. Tyler’s Disciplinary Procedures l Failure to follow compliance guidelines may result in disciplinary action including: departmental counseling, formal disciplinary action, suspension or termination.

11. Test Your Knowledge Following are several questions to test your knowledge of the information presented. Answer all questions correctly to receive credit for the training.

12. Question #1 As a U.T. Tyler employee, you are responsible for presenting U.T. in a positive way to the media. TRUE FALSE

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14. Question #2 You should coordinate with VP for Governmental Relations when providing information to elected officials. TRUE FALSE

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16. Question #3 If you are contacted at home by an external government investigator you should: ASK THEM TO CONTACT ASK THEM TO CONTACT YOU AT WORK YOU AT WORK REFUSE TO ANSWER REFUSE TO ANSWER QUESTIONS DEMAND A LAWYER DEMAND A LAWYER

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18. Question #4 The most important thing to remember about contacts with the media, government, and outside investigators is to notify your supervisor as soon as possible. TRUE FALSE

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20. Question #5 Which of the following offices is responsible for all communications with the media? U. T. Tyler MARKETING U. T. Tyler MARKETING AND COMMUNICATIONS OFFICE AND COMMUNICATIONS OFFICE U. T. Tyler COMPLIANCE OFFICE U. T. Tyler COMPLIANCE OFFICE U.T. Tyler U.T. Tyler OFFICE OF THE PRESIDENT OFFICE OF THE PRESIDENT

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22. Question #6 During the training, references were provided on where to find and who to contact for more information on contacts with the media, government, and outside investigators. TRUE FALSE

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24. Congratulations… you have completed your training on Contacts with the Media, Government, and Outside Investigators The University of Texas at Tyler General Compliance Training

25. Contacts with the Media, Government and Outside Investigators Hyperlinks... l UTS139 Texas Public Information Act http://www.utsystem.edu/policy/ov/uts139.ht ml http://www.utsystem.edu/policy/ov/uts139.ht ml l State of Texas Government Code related to Texas Public Information http://140.158.64.247/generalinfo/PIA_LU.p df http://140.158.64.247/generalinfo/PIA_LU.p df

26. The Training Post An Educational Computer Based Training Program CBTCBT