1. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. District Presentation Press or left-click on mouse to advance to the next slide Welcome to ClubRunner ™ Discover a better way to communicate.

2. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. What is ClubRunner? ClubRunner is an award-winning collaboration tool for clubs that want to effectively: Reach members Improve communication between members Better organize their club It is an online service comprised of powerful tools designed to: Maintain your club data Boost communications Organize events and volunteers Help your club run more efficiently and easily

3. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. What does ClubRunner do for Districts? Create an easy-to-update district website Manage club and district membership & attendance reporting Generate an online directory Communicate easily and securely via e-mail Send personalized bulletins to all members Organize district events & track attendees Pay online for district events Facilitate open discussion on forums

4. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Announce news, and more… …all without requiring any web experience! On a ClubRunner District website, you can… Edit home page stories and news Add extra site pages for committees Post links and download files Customized banner, logos and colors Display upcoming District and Club events

5. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Easy to update content directly on website No HTML or website skills required Photos and pictures automatically resized and compressed More than one member can contribute to the website – no more bottlenecks Role-based access rights, so not all members can change all the information Homepage Updates

6. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Adding a story To enter a new article simply fill out the form Upload a picture and the system will compress and resize it for you This editor converts what you type into HTML Show or Hide the article as you see fit

7. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. The club directory page displays all clubs, their meeting days and times, along with president names, and links to club websites. Club Directory – When and Where Clubs Meet

8. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. This chart displays: District Executives Officers Assistant Governors Club executives Committee directors Committee chairs District Organization Chart

9. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. All changes take place online, from any computer with Internet connection All members in the District can login Upon login, each member is granted rights according to their membership status or as assigned by the Site Administrator The Administration screen only activates the links to which the member has access (pictured next page) How does it work?

10. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Admin Screen – Members Area For District Executives: Administer all club information For District Executives: Administer all club information For Club Executives: Administer their own club and member information For Club Executives: Administer their own club and member information Communications: Email and newsletter broadcasts For Website Editors: Update home page, events, documents and photo albums For Website Editors: Update home page, events, documents and photo albums

11. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Update their member list Specify current and next year club executives Update their club details such as meeting time, date, location, website, etc. Report monthly attendance Register members for events View online district directories Participate in discussion forums What can Club Executives do?

12. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Manage all clubs, plus: Send out a bulletin to all members Download listings of all members Broadcast emails to all presidents, secretaries, officers, etc. Register any member for district events Generate monthly district attendance reports Remind clubs that have not submitted attendance What can District Executives do?

13. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. All members can download a Word or PDF version of various directories, which are generated from the most current data on the website. District Directory

14. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Here is a sample of one of the available directories. Available in Word or PDF formats, members can login then print these directories directly. Other formats include: Club details District committees District organization chart District Directory

15. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Streamline communication to all clubs and leadership When executives change, the system will automatically redirect communication to the new person Integrate information across clubs, districts and zone. Create custom distribution lists, shared by district executives Targeted mailing means you send information only to those who need it Automatic forwarding makes it easy for Presidents to share news with members Broadcast DG newsletter to all members with the touch of a button Communication Benefits

16. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. District Message Center Sending a broadcast email on ClubRunner is easy, without ever having to keep track of a single email in your address book Control access to this feature through access rights by member

17. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Message Center Select your recipients from the pre-populated distribution lists: District executives Assistant Governors Specific club executives Specific club directors Custom distribution lists Select your recipients from the pre-populated distribution lists: District executives Assistant Governors Specific club executives Specific club directors Custom distribution lists

18. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Each email message is sent individually and is personalized with the member’s name and club You can optionally attach documents or other files Always uses the latest emails and members on file, so if a member changes his/her address, it is reflected everywhere, in all distribution lists, without need to notify others. Email addresses of members remain hidden from public and protected from spam Presidents can forward message to all their members with one click All district staff share the same distribution lists, so everyone has the ability to send out their own message Changes made through club sites that are subscribed to ClubRunner automatically update district Unique Benefits

19. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Manage and list all upcoming District events on the website, automatically hiding past events Send an e-mail invitation to all members or just presidents with one click Members and their guests can register online Secure online payments by credit card Plan volunteer activities, allow online signups Send emails to all attendees or volunteers without need to know email addresses Print guest lists, volunteer lists, and name tags Event Planner

20. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. All events posted to the website appear both on the calendar and on their own page Related Links can be added, such as PDF forms and links to other websites Register Online link available to members Event Planner

21. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Email Invitations Email invitations to members requesting their attendance via the Register Online link Link to an auto- generated map based on address provided

22. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Register Online Members can register themselves plus any extra guests Enable optional online payment for the event

23. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Event Services Page contains many useful tools to manage your event Event Planner Send invitations Manage volunteer sign up schedules View registration reports, email attendees, and print nametags Enable payments and view reports of paid transactions

24. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Volunteers & Tasks Create a sign up sheet online where members can book themselves or non-members as volunteers for tasks.

25. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Registration Reports Various event registration reports are available, such as this event attendees list.

26. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Print Name Tags Generate name tags for all registered attendees and guests with your logo, and the members’ name and club. Available in 2 formats: name badges or stickers

27. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. District Image Professional website improves district image with members, prospective members and community Efficient reporting tools save valuable time Easier to keep website current Highlight events for maximum exposure Showcase clubs to encourage unity Rotary information for prospective members Committee and program information available to all clubs and members Conclusion of Benefits

28. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Using email reduces costs of administration, postage, telephone Centralizing information in one source keeps everyone on the same page Allowing clubs to update their information directly reduces maintenance required for website and database Online District Directory eliminates need for printed directory or acts as a complement Efficiency & Cost Effectiveness

29. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Firewall & anti-virus protection on files Private information (e.g. member lists, emails) not accessible by public Backups of website and membership data automatically made every 4 hours Turnkey service – eliminates need for hardware, software, or large disk space on computers No software installation required PC and Mac compatible Data Security & Availability

30. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. No personal information or email address ever exposed on public website Member’s access to information restricted based on role in District or Club Strict Privacy Policy assures you that ClubRunner will not release data to third party in any form Read our policy at: http://www.clubrunner.ca/CRWeb/subscribers/privacypolicy.asp http://www.clubrunner.ca/CRWeb/subscribers/privacypolicy.asp Privacy

31. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Microsoft Impact Award ClubRunner was awarded the Microsoft Impact Award for Community Leadership after its release in April 2003. The award is presented to one software application across the country that demonstrates the biggest impact to the community and benefits to its recipients. Today, ongoing development ensures commitment to product improvement.

32. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. "ClubRunner has literally revolutionized communications in District 7080. For the first time ever we are able to selectively target our communications. We are no longer forced to funnel everything through the club presidents. As a result we have been able to decrease the information overload generally experienced by presidents and increase our information flow to every level of Rotary membership in the District. ClubRunner has enabled Rotarians in District 7080 to be more efficient and more effective. We are able to spend less time as administrators and more time doing community service. ClubRunner delivers a service that allows us to operate as volunteers but deliver as professionals." PDG Janet Coates Rotary District 7080 Testimonials

33. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. “I can't tell you how much I like using ClubRunner. We have been using ClubRunner in our club for a year and it is so much more than a web site. It truly has improved communication with our club members and with the District. It is very easy to use and you can begin to distribute tasks to other club members so the task of "resident computer geek" gets spread out a bit. Frankly, our club couldn't do without ClubRunner at this point. I could not have imagined what a difference using your product would make and, a year later, I cannot imagine how we could do without it!” Peggy White, Rotary Club of Palatka, FL District 6970 Testimonials

34. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. “ClubRunner is one of the easiest turnkey websites I have ever used.” Stephen R., Rotary Club of Brampton "ClubRunner is fantastic... we struggled for years to get "on-line" and what you have engineered makes it so easy for us to communicate with members as well as with our local community. Well done!" Bob A., North Delta Rotary “This site is extremely user friendly, and is a very powerful tool to use to bring unity to your club!” Greg Stevens, Hawk’s Prairie Rotary “Thank you for helping Rotary.” Rod F., Edmonton Strathcona Testimonials

35. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. What’s Next? Subscribing is quick and easy. Just complete our order form at www.clubrunner.ca/orderwww.clubrunner.ca/order Need a closer look? Take advantage of our 30-day free trial. This gives you a chance to fully explore and use ClubRunner and see how it can help your District. Sign up at www.clubrunner.ca/trial or call 1-877-469-2582.www.clubrunner.ca/trial

36. 1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. For more information, please contact us at: Phone: 1 (877) 469-2582 Email: clubrunner@doxess.comclubrunner@doxess.com www.clubrunner.ca © 2008 Doxess We’d love to hear from you!