1.  Goals of this session  Show new key cards options … SD72, PLPSD using  Core definitions  Core and Admin Connect employee maintenance  Show new phone number options  Core definitions  Core maintenance  Lookup ability in Core and Admin Connect Key Cards & Voicemail

2.  Key Cards  GOAL: To be able to inventory keys/fobs etc and then manage who has them out (ie: ins and returns)  Pre-defined access types: Card, Fob and Key  District defined category codes EIS.108 (exterior, master)  Definition of access codes EIS.110  Manage who has the key  Admin Connect (new Keycard under Staff Management)  School restricted core option available to allow them to maintain employee for codes defined to their location but not alter definition of code (EIS.110S)  EIS.110 if district managed Key Cards

3.  Key Cards … Key Cards Indexes 3-5 not available on location/school restricted option

4.  Key Cards … Key Cards Only these fields available to location restricted users for maintenance All changes logged to employee audit but last employee assigned to card indicated in case there are “oops that was the wrong one changed” errors

5.  Key Cards … Key Cards Part of Staff Management Report EIS.510 Loc Access Code Cat Description Sts Assigned To Asg Date ------------------------------------------------------------------------------------------ WACHOVIA C DEBHOUSE2 MST DEB HOUSE - SPARE KEY A WACHOVIA C DEBHOUSE3 MST DEB HOUSE SPARE KEY A WACHOVIA F FB:1123 FOB A AFINOGENOV, CHERYL M. MAR15/13 Access Key/Card Returned AFINOGENOV, CHERYL M. MAR14/13 Access Key/Card Returned SABOURIN, KRISTIN MAR14/13 WACHOVIA K AA-101 CLASSROOM 101 KEY A THEODORE, LORETTA MAR14/13

6.  Voice Mail, Device #’s, and Cell Definitions PRO.105  GOAL: Inventory District Device, Voicemail, and Cell#’s  Assign those number to individuals and where possible assign devices to loc/position/subtype to self-manage Voicemail Indicates employee assigned based on position OR a specific employee

7.  Maintain Employee Voice Mail, Business Phone#, district Cell# EIS.333  Assignment of specific numbers to an individual employee  Separate option from definition and main employee record so “other” users can maintain Voicemail - Can only specify numbers not defined for a location, position and subtype - Can only indicate a cell in the “cell number” field

8.  Where can I see the numbers for the employee?  In CIMS Core (EIS.380)  In EmployeeConnect - Staff Directory Voicemail EIS.380/PAY.345 – F6 Demographics First Last Location Position Email Contact Numbers DONNA BELL WACHOVIA Teacher donna@t2.net Office 204-123-4567 Cell: 204-290-3345 Voice: 44456 FRANK BELL WACHOVIA Teacher frank@11.com Voice: 11213

9.  Discussion Topics  Add these new numbers in AdminConnect within each employee  Do we need to produce a Staff Directory Listing? (keep in mind this is not home numbers, just district related)  Any adds/changes to numbers should be included in the nightly download file (CHG - add c phone, del dphone..) Voicemail