1. Welcome to…RAIN Presented by: the folks in RDA with today’s emcee, Dana Director Date: April 19, 2012 Research Administration Information Network

2. Agenda Intros Updates & timely information from the units: Dana Director Guest – ITG CTO RGC SPA RATE ORIO Research HR TTBD CRBO Office of the VPR Q & A RAIN: 04.19.2012 2

3. Guest –Internet Technology Group RAIN: 04.19.2012 3

4. ITG: Internet Technology Group Unified Communications (UC) New Voice Mail 5/19/12 Natasha Farvan, Unified Communications Program Manager 4 RAIN: 04.19.2012

5. ITG: Internet Technology Group New Voice Mail Go Live Saturday 5/19 –~12,000 phones, ~8,054 voice mail boxes For a good user experience pre-enroll beginning 5/4 –Setup your voice mail –Record a greeting –Record your name in your own voice! Natasha Farvan, Unified Communications Program Manager 5 RAIN: 04.19.2012

6. ITG: Internet Technology Group Communication Instructions & Communication forthcoming Unified Communications SharePoint Site –Live on Friday the 13 th of April –Authoritative Source of Information –Place to submit questions What you can do to help? –Encourage your staff to pre-enroll before 5/19 go live Natasha Farvan, Unified Communications Program Manager 6 RAIN: 04.19.2012

7. CTO –Clinical Trials Office RAIN: 04.19.2012 7

8. CTO: Clinical Trials Office eCRIS Implementation Timeline July 9, 2012 (Go-Live) Big Brain training available to all users Knight begins migrating ongoing studies August 6, 2012 Knight begins mandatory use of CRMS November 8, 2012 Open CRMS for optional use to remaining Research Community February 4, 2013 All studies submitted to IRB as of January 1, 2013 require CRMS June 1, 2013 Target deadline for all existing studies to be migrated to CRMS Darlene Kitterman 8 RAIN: 04.19.2012

9. RGC –Research Grants & Contracts RAIN: 04.19.2012 9

10. RGC: Research Grants & Contracts RGC Staffing Announcements (A.K.A. - we are sad) Jesse Null is leaving RGC as of April 20 Heather Winters has resigned with her last day being May 9 Grant & Contract Manager position has been posted and closed. Initial interviewing has just begun. Two Grant and Contract Administrator positions have been posted and closed. Interviews for these positions have been scheduled. Deborah Golden-Eppelein 10 RAIN: 04.19.2012

11. RGC: Research Grants & Contracts Deborah Golden-Eppelein Just In Time (JIT) Changes Changes to electronic JIT business process effective April 20, 2012. Clarification that investigators receiving an impact score of 40 or less will be asked to provide JIT through an automated email from NIH. Impact score is NIH wide and doesn't actually tie to individual institute paylines. The JIT link will be active for all grants, but investigators must wait until requested to submit the JIT package. 12 RAIN: 04.19.2012

12. Just In Time (JIT) Changes (cont’d) Important to Remember: This process change will mean that the likelihood of an award cannot be solely tied to the fact that JIT is requested, as many of us have been accustomed to. Notice of Requirement for Electronic Submission of Just-in-Time Information and Related Business Process Changes Beginning April 20, 2012: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-101.html RGC Research, Grants & Contracts Deborah Golden-Eppelein RAIN: 04.19.2012 12

13. SPA –Sponsored Projects Administration RAIN: 04.19.2012 13

14. SPA: OHSU Sponsored Projects Administration Oracle/Discoverer Updates Two New OGA Reports –ZGMS: Award Status Report-By Expenditure Category –ZGMS: Award Status Report-By Expenditure Type –Replaces ZGMS: Award Status Report –In PDF Format –Can be Run by Award and ORG –With or Without Payroll Accruals Discoverer –Customer Name added to IBS Report –Should simplify pCard Reconciliations James Trotter 15 RAIN: 04.19.2012

15. SPA: OHSU Sponsored Projects Administration CFS Updates: IPAs will be transitioning to CFS 7/1/12 Object codes to be used for Internal Sales to Grants –4692 for internal sales-supplies –4693 for internal sales-services –4694 for internal sales-other James Trotter 16 RAIN: 04.19.2012

16. SPA: OHSU Sponsored Projects Administration Effort Statements Were due Tuesday, April 17 th, 2012 Please submit any outstanding forms Escalation Process Reminder (try to avoid this!) –5/15 email to Division Manager –5/22 email to Division Manager –5/31 email to Chair –6/14 email to Director/Dean James Trotter 17 RAIN: 04.19.2012

17. RATE –Research Administration Training & Education RAIN: 04.19.2012 17

18. Enrollment open: 4/26 - RDA 101 Intro to Research Administration 5/1 - Essentials of Grant Administration 6/19 - InfoEd More information at the RATE webpage: http://www.ohsu.edu/xd/research/administration/rate_courses.cfm RATE: Research Administration Training & Education Margaret Gardner RAIN: 04.19.2012 18

19. RAIN: 04.19.2012 19 RATE: Research Administration Training & Education Margaret Gardner NEW - Essentials of Grant Administration –Lifecycle - from finding funding to closeout! –Presented by diverse group of content experts –2 consecutive Tuesdays, May 1 & May 8 http://www.ohsu.edu/xd/research/administration/rate_courses.cfm

20. ORIO –OHSU Research Integrity Office RAIN: 04.19.2012 20

21. ORIO: OHSU Research Integrity Office Transition in IRB Management Joint OHSU-VA IRB –Joint effort of ORIO and OCTRI –MOU between OHSU and VA –OHSU IRB #3: VA Membership Bill Hoffman, VA IRB Co-Chair Craig Okada, Wayne Clark, Michael Conlin, Al Dolgins –Submitted via OHSU eIRB + VASQ (VA Supplemental Questionnaire) –First review: May 8 –Pilot period: 3 months –Analyst Contact: Trish Lindstrom, 4-7887 Janet Billups Kathryn Schuff 21 RAIN: 04-19-2012

22. ORIO: OHSU Research Integrity Office New OHSU/VA IRB agreement Previously- studies went to both IRBs Starting June- studies will go to joint IRB All studies to this board will be entered into eIRB Susan Bankowski 22 RAIN: 04.19.2012

23. ORIO: OHSU Research Integrity Office Integrity Week – Cultivating Integrity April 30 th to May 4 th Information tables around campus: Center for Health and Healing Atrium Kohler Café Vollum Institute 2M Mackenzie Hall Café Marquam Café http://www.ohsu.edu/xd/about/services/integrity/about/news/integrityweek.cfm Ames Elliot 23 RAIN: 04.19.2012

24. ORIO: OHSU Research Integrity Office Town Hall Meeting April 30 th Retrospective review, sponsored travel and disclosures, oh my! Revised regulations for conflict of interest in research Revised regulations go into effect August 24th. Come hear all you need to know about the changes, and give us your feedback about the proposed procedures. Send us your questions now! manningk@ohsu.edumanningk@ohsu.edu Speakers: Kara Drolet and Mark Slifka 11am to 12:30 pm UHS 8B60 (broadcast to VGTI Seminar Room) Ames Elliot 24 RAIN: 04.19.2012

25. ORIO: OHSU Research Integrity Office Town Hall Meeting May 1st Doing it right in a world gone digital: Acceptable use of cameras, cell phone and other portable devices in clinic areas Speakers: John Rasmussen 10 to 11am UHS 8B60 Ames Elliot 25 RAIN: 04.19.2012

26. ORIO: OHSU Research Integrity Office Town Hall Meeting May 2nd Help us help you: IRB updates for PI’s Speaker: Susan Bankowski 11am to noon UHS 8B60 Ames Elliot 26 RAIN: 04.19.2012

27. ORIO: OHSU Research Integrity Office Town Hall Meeting May 3rd Let’s Take a Walk Across the IACUC Webpage: An excursion that might make life a bit easier! Speaker: Bill Dale 10:30-11:30 Meet Your IACUC Analyst – get your questions about eIACUC and IACUC review answered Speakers: IACUC Analysts 11:30- noon UHS 8B60 Ames Elliot 27 RAIN: 04.19.2012

28. ORIO: OHSU Research Integrity Office HOW TO’s posted to website http://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfm IACUC Policy comment time ends 8 am on Tuesday April 24 th  Tumor burden  Chemotherapy  Mouse housing densities Environmental enrichment for the analysts Bill Dale 28 RAIN: 04.19.2012

29. Wrap Up Q & A Next Meeting: May 17, 2012 9:30 AM Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the feedback form at: http://www.ohsu.edu/xd/research/administration/rain.cfm Everyone RAIN: 04.19.2012 29