1. 1 1 Michigan Merit Examination (MME) Spring 2012 MME Preparation and Planning September 22, 2011

2. 2 2 Welcome and Introductions Michigan Department of Education Jim Griffiths Martha Caswell ACT, Inc. Diane Weyer

3. 3 3 Todays Agenda MME Overview MME Overview MME critical dates and schedule MME critical dates and schedule Review of the school establishment process Review of the school establishment process Review of testing requirements Review of testing requirements

4. 4 4 Todays Agenda, cont. Training sessions – what to expect, who must attend, who should attend Training sessions – what to expect, who must attend, who should attend Who tests in Spring 2012 Who tests in Spring 2012 Helping students prepare for the MME Helping students prepare for the MME Home-schooled students Home-schooled students Non-public school students Non-public school students

5. 5 5 Todays Agenda, cont. How to conduct a successful test administration How to conduct a successful test administration Spring 2012 schedule Spring 2012 schedule Whats new for Spring 2012 Whats new for Spring 2012 Sources of Information Sources of Information Questions and Answers Questions and Answers

6. 6 6 Questions? Email – answers@resa.net Email – answers@resa.netanswers@resa.net

7. 7 7 MME Overview Statewide high school assessment Statewide high school assessment Grade 11 – as of March 6 Grade 11 – as of March 6 3 Parts: 3 Parts: ACT Plus WritingACT Plus Writing WorkKeys componentWorkKeys component Michigan componentMichigan component

8. 8 8 MME Overview Student Benefits: Student Benefits: Free college entrance examFree college entrance exam Free work skills certification eligibilityFree work skills certification eligibility

9. 9 9 MME Overview 3 Days of Testing 3 Days of Testing Day 1 – ACT Plus WritingDay 1 – ACT Plus Writing Day 2 – WorkKeys componentDay 2 – WorkKeys component Day 3 – Michigan componentDay 3 – Michigan component

10. 10 MME Overview 3 Test Administrations 3 Test Administrations Initial TestingInitial Testing Makeup TestingMakeup Testing Accommodated TestingAccommodated Testing

11. 11 MME Test Dates Initial Testing Spring 2012 Initial Testing Spring 2012 March 6: ACT Plus WritingMarch 6: ACT Plus Writing March 7: WorkKeys componentMarch 7: WorkKeys component March 8: Michigan componentMarch 8: Michigan component

12. 12 MME Test Dates Makeup Testing Spring 2012 Makeup Testing Spring 2012 March 20: ACT Plus WritingMarch 20: ACT Plus Writing March 21: WorkKeys componentMarch 21: WorkKeys component March 22: Michigan componentMarch 22: Michigan component

13. 13 MME Test Dates Accommodations Testing Windows Spring 2012 Accommodations Testing Windows Spring 2012 Day 1: March 6 – March 20Day 1: March 6 – March 20 Day 2: March 7 – March 21Day 2: March 7 – March 21 Day 3: March 8 – March 22Day 3: March 8 – March 22

14. 14 MME Overview Specific Requirements Specific Requirements FacilitiesFacilities StaffingStaffing Test AdministrationTest Administration Established as MME Test Center Established as MME Test Center

15. 15 MME Overview Who must be established as an MME Test Center? Who must be established as an MME Test Center? Each/every Michigan Public High School or PSA - requiredEach/every Michigan Public High School or PSA - required Non-public High Schools - recommendedNon-public High Schools - recommended

16. 16 MME Test Center Establishment/Renewal Establishment/Renewal Packets to arrive at high schools by September 6 Establishment/Renewal Packets to arrive at high schools by September 6 Sent to HS principalsSent to HS principals Courtesy copy sent to District Assessment CoordinatorsCourtesy copy sent to District Assessment Coordinators

17. 17 MME Test Center Establishment/Renewal Review key documents Review key documents Standard Testing RequirementsStandard Testing Requirements School Schedule and Site Options for Administration of the 2012 Michigan Merit ExaminationSchool Schedule and Site Options for Administration of the 2012 Michigan Merit Examination

18. 18 Key Documents, continued Qualifications and Responsibilities for Test Supervisors, Back-up Test Supervisors, and Test Accommodations CoordinatorsQualifications and Responsibilities for Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators

19. 19 MME Test Center Establishment/Renewal Responsibility of High School Principal Responsibility of High School Principal Submit school information profileSubmit school information profile Select/confirm key MME testing staffSelect/confirm key MME testing staff

20. 20 MME Test Center Establishment/Renewal Key MME Testing Staff – required in each high school Key MME Testing Staff – required in each high school Test Supervisor (TS)Test Supervisor (TS) Back-up Test Supervisor (BU)Back-up Test Supervisor (BU) Test Accommodations Coordinator (TAC)Test Accommodations Coordinator (TAC)

21. 21 Required MME Testing Personnel Test Supervisor Test Supervisor Responsible for all MME assessment activitiesResponsible for all MME assessment activities Responsible for all MME testing materialsResponsible for all MME testing materials Back-up Test Supervisor Back-up Test Supervisor Responsible to serve if Test Supervisor unable to do soResponsible to serve if Test Supervisor unable to do so Will assist the Test SupervisorWill assist the Test Supervisor

22. 22 Required MME Testing Personnel Test Accommodations Coordinator Test Accommodations Coordinator Assures that each student requiring accommodations applies for themAssures that each student requiring accommodations applies for them Coordinates all MME Accommodations Testing for your schoolCoordinates all MME Accommodations Testing for your school

23. 23 Relatives Participating in MME Testing Key MME Testing Staff have access to secure test materials prior to testing Key MME Testing Staff have access to secure test materials prior to testing Test Supervisor / Back-up Supervisor may not be related to any student taking the standard time MME in 2012 anywhere in Michigan. Test Supervisor / Back-up Supervisor may not be related to any student taking the standard time MME in 2012 anywhere in Michigan. TAC may not be related to any student approved for accommodated MME in 2012 anywhere in Michigan. TAC may not be related to any student approved for accommodated MME in 2012 anywhere in Michigan.

24. 24 Relatives Participating in MME Testing Relatives are defined as: Children / Step-childrenChildren / Step-children GrandchildrenGrandchildren Nieces / NephewsNieces / Nephews SiblingsSiblings In-lawsIn-laws SpousesSpouses Persons under your guardianshipPersons under your guardianship

25. 25 Athletic Coaches For Accommodated Testing – may not serve as the Test Accommodations Coordinator if any student athletes test with accommodations. For Standard Time and Accommodations testing – may not serve as a Room Supervisor – in any one-on-one situation where student athletes are testing.

26. 26 MME Staffing Room Supervisors and Proctors may not assist in a room where any relative is being testedRoom Supervisors and Proctors may not assist in a room where any relative is being tested

27. 27 MME Test Center Establishment/Renewal Principals – select/confirm your schools Principals – select/confirm your schools Test Supervisor,Test Supervisor, Back-up Test Supervisor, andBack-up Test Supervisor, and Test Accommodations CoordinatorTest Accommodations Coordinator

28. 28 MME Test Center Establishment/Renewal Online submission completed by September 16, 2011: Online submission completed by September 16, 2011: Principals – MME Appointment of Testing Staff & School Information formPrincipals – MME Appointment of Testing Staff & School Information form

29. 29 MME Test Center Establishment/Renewal Online submission starting September 19, 2011: Online submission starting September 19, 2011: Test Supervisors - ACT State Testing 2012 Test Supervisor and Facilities ProfileTest Supervisors - ACT State Testing 2012 Test Supervisor and Facilities Profile Back-up Test Supervisors - ACT State Testing 2012 Back-up Test Supervisor ProfileBack-up Test Supervisors - ACT State Testing 2012 Back-up Test Supervisor Profile

30. 30 MME Test Center Establishment/Renewal Online submission starting September 19, 2011 continued: Online submission starting September 19, 2011 continued: Test Accommodations Coordinators - ACT State Testing 2012 Test Accommodations Coordinator ProfileTest Accommodations Coordinators - ACT State Testing 2012 Test Accommodations Coordinator Profile

31. 31 MME Test Center Establishment/Renewal Registration for required MME Training Session Registration for required MME Training Session One half-day training session One half-day training session November 16 - 18 November 16 - 18

32. 32 Required MME Training Session – who must attend ALL new Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are required to attend ALL new Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are required to attend ONLY for Named MME Test Staff ONLY for Named MME Test Staff Ideally, testing staff from each school will attend the same session Ideally, testing staff from each school will attend the same session

33. 33 Required MME Training Session – who should attend What if all staff members in your school have been trained previously? What if all staff members in your school have been trained previously? Strongly recommend at least one key staff person from each school attend Strongly recommend at least one key staff person from each school attend

34. 34 Previously Trained MME Key Staff Webcast will be posted early November for viewing Webcast will be posted early November for viewing Refresher of main topicsRefresher of main topics Reminder of policies and proceduresReminder of policies and procedures

35. 35 New Training for Room Supervisors and Proctors Webcast will be posted early November for viewing Webcast will be posted early November for viewing Main responsibilitiesMain responsibilities Reminder of policies and proceduresReminder of policies and procedures Use for local staff trainingUse for local staff training

36. 36 Continuing for Spring 2012 MME Additional attendance requirements Additional attendance requirements Misadministration resulting inMisadministration resulting in Voided tests Voided tests Warning letter Warning letter School or district administratorSchool or district administrator

37. 37 MME Training Session – what to expect What will be covered: What will be covered: Testing Requirements – before, during, and after testingTesting Requirements – before, during, and after testing Procedures for Day 1, Day 2, and Day 3Procedures for Day 1, Day 2, and Day 3 Ordering materialsOrdering materials Return InformationReturn Information

38. 38 MME Training Session– what to expect What will be covered (continued): What will be covered (continued): Avoiding the PitfallsAvoiding the Pitfalls Testing with AccommodationsTesting with Accommodations Local training for room supervisors and proctorsLocal training for room supervisors and proctors Changes for Spring 2012 MMEChanges for Spring 2012 MME Question and Answer sessionQuestion and Answer session

39. 39 MME Training Session – what to expect Arrive Early – All Attendees must sign-in Arrive Early – All Attendees must sign-in This Training is ONLY for TS, Back-up TS, Test Accommodations Coordinators, and District Assessment Coordinators This Training is ONLY for TS, Back-up TS, Test Accommodations Coordinators, and District Assessment Coordinators

40. 40 MME Training Session – what to expect Training materials sent to HS Principal week of November 7 to distribute to Key Staff Training materials sent to HS Principal week of November 7 to distribute to Key Staff BRING PACKETS TO TRAININGBRING PACKETS TO TRAINING No materials available on-siteNo materials available on-site Beverage service will be providedBeverage service will be provided

41. 41 MME Training Session – what to expect If your school staff does not participate in required training – YOUR School will NOT be allowed to administer MME If your school staff does not participate in required training – YOUR School will NOT be allowed to administer MME

42. 42 Continuing for Spring 2012 MME MME Remote Training Sites MME Remote Training Sites Locations for 2012 MME trainingLocations for 2012 MME training Travel time/distanceTravel time/distance AM or PM option – select locations AM or PM option – select locations

43. 43 Training Dates and Locations Wednesday, Nov 16 (am) – Grand Rapids Wednesday, Nov 16 (am) – Grand Rapids Thursday, Nov 17 (am) – Novi Thursday, Nov 17 (am) – Novi Thursday, Nov 17 (pm) – Wayne RESA and Remote sites Thursday, Nov 17 (pm) – Wayne RESA and Remote sites Friday, Nov 18 (am & pm) – Wayne RESA and Remote sites Friday, Nov 18 (am & pm) – Wayne RESA and Remote sites

44. 44 MME Assessment Sites and Facilities Same requirements for Day 1, Day 2, and Day 3 Same requirements for Day 1, Day 2, and Day 3 Preferred site is in a quiet wing of the high school Preferred site is in a quiet wing of the high school Off-site administration Off-site administration Each site must request ACT approvalEach site must request ACT approval by December 14, 2011 by December 14, 2011

45. 45 MME Assessment Sites and Facilities Choice of testing rooms for standard time administration Choice of testing rooms for standard time administration Adequate writing surfaces Adequate writing surfaces Seating arrangements (Applies Equally to Desks and Tables) Seating arrangements (Applies Equally to Desks and Tables) Freedom from distractions Freedom from distractions

46. 46 Exceptions for Day 2 and Day 3 Only Permitted ONLY if hardship situation Permitted ONLY if hardship situation Students permitted in building or wing for instructional purposes onlyStudents permitted in building or wing for instructional purposes only BellsBells Public AnnouncementsPublic Announcements

47. 47 Who Takes MME in Spring 2012? Grade 11 – All students Grade 11 – All students Only two exceptions:Only two exceptions: student who is taking the MI-Access student who is taking the MI-Access Student retained/reclassified as Grade 11 who has previous valid MME scores in all subjects (Performance Level 1, 2, 3, or 4) Student retained/reclassified as Grade 11 who has previous valid MME scores in all subjects (Performance Level 1, 2, 3, or 4)

48. 48 Who Takes MME in Spring 2012? Grade 12 Grade 12 Only eligible to test if:Only eligible to test if: First-time tester OR First-time tester OR Student who has an MME score of NA (not valid) in one or more subjects Student who has an MME score of NA (not valid) in one or more subjects Eligible students/parents must be offered opportunity to test Eligible students/parents must be offered opportunity to test

49. 49 Who Takes MME in Spring 2012? Grade 12 Grade 12 Students not previously tested due to grade reclassification must test or school may face accountability consequencesStudents not previously tested due to grade reclassification must test or school may face accountability consequences

50. 50 MME Subject Score – Not Valid No scale score or Performance Level Nonstandard accommodation Nonstandard accommodation Did not meet attemptedness Did not meet attemptedness Prohibited Behavior Prohibited Behavior Misadministration Misadministration Missing Test Form number Missing Test Form number

51. 51 Helping Students Prepare for the MME Assure that the high schools curriculum is aligned to state standards and the high school content expectations Assure that the high schools curriculum is aligned to state standards and the high school content expectations Assure that course content matches course titles Assure that course content matches course titles

52. 52 Helping Students Prepare for the MME Encourage students to enroll in rigorous college preparatory classes (or equivalent ones that address the same content with similar rigor) Encourage students to enroll in rigorous college preparatory classes (or equivalent ones that address the same content with similar rigor)

53. 53 Helping Students Prepare for the MME Help students participate in reasonable ACT prep activities Help students participate in reasonable ACT prep activities Practice taking a timed test Practice taking a timed test

54. 54 Helping Students Prepare for the MME Become familiar with WorkKeys test formats Become familiar with WorkKeys test formats www.act.orgwww.act.orgwww.act.org www.michigan.gov/mmewww.michigan.gov/mmewww.michigan.gov/mme

55. 55 Focus on learning the skills defined in the high school content standards rather than just practicing test-taking skills Focus on learning the skills defined in the high school content standards rather than just practicing test-taking skills Helping to Prepare for MME

56. 56 Home-schooled Students Home-schooled students wishing to participate in the MME will test at their local public high school Home-schooled students wishing to participate in the MME will test at their local public high school Schedule student for pre-test session Schedule student for pre-test session

57. 57 Non-Public School Students Non-Public Schools are encouraged to participate in MME Non-Public Schools are encouraged to participate in MME No Auxiliary Test Centers offered this year No Auxiliary Test Centers offered this year

58. 58 Non-Public School Students, continued Complete the appropriate test site establishment and testing staff forms online and return to ACT by October 7Complete the appropriate test site establishment and testing staff forms online and return to ACT by October 7

59. 59 How to Conduct a Successful MME Test Administration Become familiar with MME procedures and calendar Become familiar with MME procedures and calendar Assign responsibilities Assign responsibilities Manage the test day schedule Manage the test day schedule Read all training materials and supervisor manuals Read all training materials and supervisor manuals

60. 60 How to Conduct a Successful MME Test Administration, continued DONT wait until its too late DONT wait until its too late DONT miss DUE DATES DONT miss DUE DATES Ask Questions – Dont assume Ask Questions – Dont assume STATE TESTING is NOT ACT National Testing STATE TESTING is NOT ACT National Testing

61. 61 Now is the time… Establish/renew all high schools as MME test centers by October 7 Establish/renew all high schools as MME test centers by October 7

62. 62 Now is the time… Appoint and train key MME staff Appoint and train key MME staff Test SupervisorTest Supervisor Back-up Test SupervisorBack-up Test Supervisor Test Accommodations CoordinatorTest Accommodations Coordinator Register for MME Training by October 21 Register for MME Training by October 21

63. 63 Spring 2012 MME Schedule Week of August 29 Test Site Renewal/Establishment Packets sent to high school principals; including training information September 16 Test Site Renewal/Establishment forms due to ACT September 19 – October 7 Staff submit profiles

64. 64 Spring 2012 MME Schedule September 22 MME Spring 2012 Briefing September 22 Accommodations Webcast (for TACs) October 3 –21 Required MME Training registration window

65. 65 Spring 2012 MME Schedule November 16 – 18 Required MME Staff Training November 17 & 18 Remote Broadcast Training December 2 Receipt deadline for applying for ACT-Approved Accommodations

66. 66 Spring 2012 MME Schedule December 14 Off-site testing requests due to ACT January 13 All standard materials and accommodated materials for Day 2 and Day 3 ordered through the BAA Secure Site January 20 Receipt deadline for ordering State-Allowed Accommodations

67. 67 New for Spring 2012 Checklist of Dates combined Checklist of Dates combined Room Supervisor and Proctor Training Webcast Room Supervisor and Proctor Training Webcast Writing Test Booklets in pkgs of 5 Writing Test Booklets in pkgs of 5 Food and water may be in students possession, but not consumed in testing rooms Food and water may be in students possession, but not consumed in testing rooms

68. 68 New for Spring 2012 Scale Score Range and Cut Scores Scale Score Range and Cut Scores Separate Return Shipment from TACs Separate Return Shipment from TACs No Class/ID sheets No Class/ID sheets Cell phone policy now matches Day 1 and Day 2 Cell phone policy now matches Day 1 and Day 2

69. 69 For Questions and Comments For more information on MME For more information on MME www.michigan.gov/mmewww.michigan.gov/mme 877-560-8378877-560-8378 baa@michigan.govbaa@michigan.govbaa@michigan.gov

70. 70 For Questions and Comments For ACT and WorkKeys specific questions For ACT and WorkKeys specific questions ACT and WorkKeys State Testing (800) 553-6244 x 2800ACT and WorkKeys State Testing (800) 553-6244 x 2800 ACT State Testing Accommodations (800) 553-6244 x 1788ACT State Testing Accommodations (800) 553-6244 x 1788 mi.mme@act.orgmi.mme@act.org

71. 71 Questions? Email – answers@resa.net Email – answers@resa.netanswers@resa.net