1. Air Force, Navy & USMC Librarians' Training Workshop -- June 24, 2010 Judith A. Kuhagen Policy and Standards Division Library of Congress

2. Kuhagen - June 24, 2010 2 Scope of this presentation Overview of RDA U.S. RDA Test Changes from AACR2 Your decisions/actions For more information

3. Kuhagen - June 24, 2010 3 RDA’s beginnings Joint Steering Committee for Revision of AACR2 (representatives from Australia, Canada, U.K., & U.S.) known as the JSC International conference in Toronto in 1997: changes from AACR2 wanted, e.g.: Base on principles Be more international Cover all resources libraries collect Resolve confusion between content vs. carrier

4. Kuhagen - June 24, 2010 4 AACR3

5. Kuhagen - June 24, 2010 5 RDA – The Goals Rules should be easy to use and interpret Be applicable to an online, networked environment Provide effective bibliographic control for all types of media Encourage use beyond the library community Be compatible with other similar standards Have a logical structure based on internationally agreed principles Separate content and carrier data Examples – more of them, more appropriate Based on slide from Ann Chapman, UKOLN

6. Kuhagen - June 24, 2010 6 RDA based on IFLA’s international models & principles Functional Requirements for Bibliographic Records (FRBR; 1998) Functional Requirements for Authority Data (FRAD; 2009) Statement of International Cataloguing Principles (ICP; 2009)

7. Kuhagen - June 24, 2010 7 Addresses user tasks FRBR: Find Identify Select Obtain FRAD: Find Identify Contextualize Justify ICP’s highest principle = “convenience of the user”

8. Kuhagen - June 24, 2010 8 For wider scope of resources Response to what’s being acquired in libraries More elements for non-printed text resources More elements for non-text resources More elements for unpublished resources Compatible with specialist manuals (DACS, CCO, DCRM(B) etc.)

9. Kuhagen - June 24, 2010 9 Internationalization No longer assuming an Anglo-American context Choices relate to Language of additions to access points Language of supplied data Script and transliteration Calendar Numeric system

10. Kuhagen - June 24, 2010 10 What’s changing? Changes in technology Impact on descriptive/access data book catalogs to card catalogs OPACs to next-generation catalogs iPhones Move from classes of materials to elements and values (more controlled vocabularies) Move from individual library to international audience via Internet

11. Kuhagen - June 24, 2010 11 RDA developed for the future Full advantage of RDA-based data: When authority and bibliographic data reside in separate “packages” and records assembled when needed When access points (if needed) can be assembled “on the fly” When well-labeled data can be reused rather than being created over and over again

12. Kuhagen - June 24, 2010 12 RDA Structure General introduction Identifying entities (their attributes) Ch. 1-7: work, expression, manifestation, item Ch. 8-16: person, family, corporate body, place Relationships: ch. 17-22, 24-32 Appendices Glossary

13. Kuhagen - June 24, 2010 13

14. Kuhagen - June 24, 2010 14 US RDA Test Library of Congress National Agriculture Library National Library of Medicine 23 other libraries

15. Kuhagen - June 24, 2010 15 U.S. RDA Test Timeline June 2010: ALA releases RDA Toolkit June-Aug.: ALA allows free access to RDA Toolkit to everyone who registers June-Sept.: U.S. testers get training and have time to practice Oct.-Dec.: U.S. test of RDA Jan.-Mar. 2011: analysis of test results; a decision on implementation by U.S. national libraries soon after analysis period

16. Kuhagen - June 24, 2010 16 RDA records: test & non-test New authority records not in LC/NACO Authority File before October 1 RDA form added as 7XX in existing records New bibliographic records in OCLC now LC and CONSER records not until October 1 U.S. Test records available for downloading from LC site: October+ How identified? 040 $a ___ $b eng $c ___ $e rda

17. Kuhagen - June 24, 2010 17 Changes from AACR2: bibliographic records LC will continue to use: MARC 21 bibliographic format ISBD punctuation

18. Kuhagen - June 24, 2010 18 Choices by cataloging agencies Additional elements selected by libraries beyond those identified in RDA as core elements Alternatives Optional additions Optional omissions LC’s decisions on choices posted

19. Kuhagen - June 24, 2010 19 Transcribed elements “Take what you see” and “accept what you get” Inputting information generally as found on the resource Accepting scanned/downloaded information Capitalization: during the RDA Test, some at LC will test using found capitalization

20. Kuhagen - June 24, 2010 20 Found capitalization? Changing found capitalization: 245 10 $a Cairo : $b the city victorious / $c Max Rodenbeck. 250 ## $a First Vintage Departures edition. Accepting found capitalization: 245 10 $a Cairo : $b THE CITY VICTORIOUS / $c Max Rodenbeck. 250 ## $a FIRST VINTAGE DEPARTURES EDITION.

21. Kuhagen - June 24, 2010 21 Not correcting errors in element Monograph: 245 $a Teusday’s tasks* 246 $i Corrected title: $a Tuesday’s tasks Serial: 245 $a Zoology studies 246 $i Misspelled title on number 1: $a Zooology studies * AACR2 = 245 $a Teusday’s [i.e. Tuesday’s] tasks

22. Kuhagen - June 24, 2010 22 Recorded/supplied elements The information given in cataloger’s own words (e.g., extent of resource, illustrations, sound content) For benefit of user: Very few abbreviations No longer Latin terms -- language of the catalog instead

23. Kuhagen - June 24, 2010 23 General Material Designation (GMD) replaced Three RDA elements developed with the ONIX publishing community: Content type MARC 336 Media typeMARC 337 Carrier typeMARC 338 Decide if displaying fields in OPAC, show icons instead, or just use for searching

24. Kuhagen - June 24, 2010 24 GMD replacement AACR2: 245 $a West Side story $h [videorecording] RDA: 245 $a West Side story 336 $a two-dimensional moving image $2 rdacontent 337 $a video $2 rdamedia 338 $a videodisc $2 rdacarrier

25. Kuhagen - June 24, 2010 25 MARC 300 $a, 336-338 Book: 300 $a 123 pages, 28 unnumbered pages 336 $a text $2 rdacontent 337 $a unmediated $2 rdamedia 338 $a volume $2 rdacarrier Music CD: 300 $a 1 audio disc {or: 1 CD} 336 $a performed music $2 rdacontent 337 $a audio $2 rdamedia 338 $a audio disc $2 rdacarrier

26. Kuhagen - June 24, 2010 26 MARC 300 $a, 336-338 Map: 300 $a 1 map 336 $a cartographic image $2 rdacontent 337 $a unmediated $2 rdamedia 338 $a sheet $2 rdacarrier Online PDF: 300 $a 1 online resource (39 pages) 336 $a text $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier

27. Kuhagen - June 24, 2010 27 MARC 300 $a, 336-338 Website (with maps, text, and photographs): 300 $a 1 online resource 336 $a text $2 rdacontent 336 $a cartographic image $2 rdacontent 336 $a still image $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier Or repeat subfield $a in 336 field: 336 $a text $a cartographic image $a still image $2 rdacontent

28. Kuhagen - June 24, 2010 28 Statement of responsibility AACR2 has a “rule of 3” for names in a single statement RDA: as many names as there are on the resource Option to omit all after the first Don’t need to include all names to give access points (added entries)

29. Kuhagen - June 24, 2010 29 Statement of responsibility example 245 $a … / $c by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin Ott, and Janet Wilson. Or, if option applied: 245 $a … / $c by Susan Brown [and four others] (no longer “[et al.]”)

30. Kuhagen - June 24, 2010 30 Edition information Transcribe as found: do not abbreviate or convert numerals 250 $a Third revised edition 250 $a 2nd enlarged ed., revised

31. Kuhagen - June 24, 2010 31 Place of publication If giving only one, don’t prefer a U.S. place Don’t add higher jurisdiction Don’t abbreviate names Don’t correct information in element If no place or no probable place, give “[Place of publication not identified]” instead of “[S.l.]”

32. Kuhagen - June 24, 2010 32 Examples: place of publication 260 $a London On resource: London -- New York -- Boston 260 $a Red Oak [Iowa] 260 $a [Place of publication not identified] 260 $a Minneapolis 500 $a Actually published in St. Paul 260 $a Arlington, Virginia

33. Kuhagen - June 24, 2010 33 Publisher and date Don’t abbreviate words in publisher’s name If no publisher, give “[publisher not identified” rather than “[s.n.]” If no date or probable date, for single-part monographs, give “[date of publication not identified] Copyright date is a separate element rather than a substitute for date of publication Can have two dates in MARC 260 $c

34. Kuhagen - June 24, 2010 34 MARC 260 examples 260 ## $a Chicago : $b CAC Publishing Company, $c 2010, ©2009. 260 ## $a Miami : $b [publisher not identified] $b Florida Distributors, Incorporated, $c [2009?]

35. Kuhagen - June 24, 2010 35 MARC 300 $a and $b No abbreviations except for duration 300 $a 266 pages : $b color photographs 300 $a 4 volumes : $b illustrations 300 $a 1 DVD (98 min.) : $b color, sound

36. Kuhagen - June 24, 2010 36 Numbering: serials & series Transcribe terms and months as on the resource Record numerals according to agency decision (in U.S., usually give as on the resource) 362 0# $a Volume X, number 1- 362 0# $a January 2010- 490 1# $a … $v volume 32 490 1# $a … $v Band LXXXVIII

37. Kuhagen - June 24, 2010 37 100-130 and 700-730 fields Specific families can be authors, etc., if presented as such on resources: important for archival materials “Person” expanded to include fictitious characters if represented as responsible 100 0# $a Miss Piggy. 245 10 $a Miss Piggy’s guide to life / $c by Miss Piggy as told to Henry Beard. 700 1# $a Beard, Henry.

38. Kuhagen - June 24, 2010 38 Change: form of access point Not abbreviating “Department” (actually not abbreviated in AACR2 -- U.S. didn’t follow) Retaining frequency in name of conference 111 $a Biennial Conference on Underwater Research

39. Kuhagen - June 24, 2010 39 Change: form of access point Almost all treaties under the first signatory (AACR2: more than three signatories, entered under title; 2-3, entered under first in English alphabetic order) Not abbreviating “Old Testament” and “New Testament” Omitting name of testament for single book or group of books

40. Kuhagen - June 24, 2010 40 Bible examples 130 $a Bible. $p New Testament not 130 $a Bible. $p N.T. 130 $a Bible. $p Genesis not 130 $a Bible. $p O.T. $p Genesis 130 $a Bible. $p Gospels not 130 $a Bible. $p N.T. $p Gospels

41. Kuhagen - June 24, 2010 41 Compilations of works AACR2: often identified by first work in the compilation (result = misidentifying the work as a whole) RDA: Single creator: creator + title of work as a whole Different creators: title of work as a whole

42. Kuhagen - June 24, 2010 42 Compilation: one creator AACR2: 100 1# $a Miller, Arthur, $d 1915-2005 240 10 $a Archbishop’s ceiling 245 10 $a Two plays / $c Arthur Miller. 505 0# $a The Archbishop’s ceiling -- The American clock. RDA: 100 1# $a Miller, Arthur, $d 1915-2005 245 10 $a Two plays / $c Arthur Miller. 505 0# $a The Archbishop’s ceiling -- The American clock.

43. Kuhagen - June 24, 2010 43 Compilation: 2+ creators AACR2: 100 1# $a Polk, Sharon. 240 10 $a Community band concerts 245 10 $a Community band concerts / $c Sharon Polk. Fall harvest festivals / Terri Swanson. RDA: 245 00 $a Community band concerts / $c Sharon Polk. Fall harvest festivals / Terri Swanson.

44. Kuhagen - June 24, 2010 44 Relationships Between persons, families, corporate bodies and resources (in bibl. records) Between resources (in bibl. records) Between persons, families, corporate bodies and other persons, families, and corporate bodies (in auth. records)

45. Kuhagen - June 24, 2010 45 Relationships expressed Choice of conventions: Identifier (new to RDA) Note Authorized access point (a heading) Cataloger’s judgment to use designators (subfield $e or subfield $i with terms from RDA appendices I-K) to explain the relationship -- MARC already gives some explanations

46. Kuhagen - June 24, 2010 46 Example: persons to resource 100 1# $a Lindgren, Astrid, $d 1907-2002, $e author. 240 10 $a Pippi Långstrump. $l English 245 10 $a Pippi Longstocking / $c Astrid Lindgren ; translated by Tiina Nunnally. 700 1# $a Nunnally, Tiina, $d 1952- $e translator.

47. Kuhagen - June 24, 2010 47 Example: between resources 700 1# $i Translation of: $a Brown, Dan, $d 1964- $t Digital fortress. 500 ## $a Translation of: Digital fortress / Dan Brown. -- 1st ed. -- New York : St. Martin’s Press, 1998. – 371 pages ; 22 cm 765 0# $a Brown, Dan, 1964- $t Digital fortress $b 1st ed. $d New York : St. Martin’s Press, 1998 $h 371 pages ; 22 cm $w (DLC) 97033118

48. Kuhagen - June 24, 2010 48 Reproductions U.S. libraries never implemented AACR2 for reproductions and have continued to catalog the reproductions as if they were the originals During the RDA Test, LC will catalog reproductions (reprints, digitized texts, microfilm, etc.) as reproductions per RDA

49. Kuhagen - June 24, 2010 49 Changes from AACR2: authority records LC will continue to use: MARC 21 authority format AACR2 punctuation, order

50. Kuhagen - June 24, 2010 50 Authority control concept Not in AACR2 -- U.S. libraries developed separate cataloging documentation in addition to MARC authority format RDA: authority data included New separate fields in MARC authority format in addition to including information in the 1XX field

51. Kuhagen - June 24, 2010 51 New authority fields: persons 046: Special coded dates 370: Associated place 371: Address 372: Field of activity 373: Affiliation 374: Occupation 375: Gender 377: Associated language

52. Kuhagen - June 24, 2010 52 New authority fields: families 046: Special coded dates 370: Associated place 376: Family information

53. Kuhagen - June 24, 2010 53 New authority fields: corporate bodies 046: Special coded dates 370: Associated place 371: Address 377: Associated language

54. Kuhagen - June 24, 2010 54 New authority fields: works and expressions 046: Special coded dates 370: Associated place 380: Form of work 381: Other distinguishing characteristics of work or expression 382: Medium of performance 383: Numeric designation of a musical work 384: Key

55. Kuhagen - June 24, 2010 55 New MARC authority fields: more information LC Network Development and MARC Standards Office site (new fields highlighted in red): Information on LC’s RDA Test documentation site: Examples folder of authority records MARC encoding document giving LC’s practice for the RDA Test http://www.loc.gov/marc/authority/ecadhome.html

56. Kuhagen - June 24, 2010 56 Your decisions/actions

57. Kuhagen - June 24, 2010 57 New MARC fields Usual practice for MARC format updates Display in OPAC? With what labels? Vendors and contractors for new records?

58. Kuhagen - June 24, 2010 58 Legacy bibliographic records Change 1XX/7XX/8XX fields to match RDA forms? Bibliographic file maintenance locally? Revised records from OCLC? Cooperative relationships with other libraries? During the Test, RDA forms recorded in 7XX fields in authority records (to be flipped with 1XX fields if LC implements RDA)

59. Kuhagen - June 24, 2010 59 New bibliographic records From vendors with items purchased Contract cataloging Copy cataloging Both AACR2 and RDA records -- policy to accept or change?

60. Kuhagen - June 24, 2010 60 If your changes involve money Contact FEDLINK to discuss additional services (e.g., revised records from OCLC): Holly Kerwin email: hmic@loc.gov

61. Kuhagen - June 24, 2010 61 For more information

62. Kuhagen - June 24, 2010 62 RDA? Questions? email: LChelp4rda@loc.gov Joint Steering Committee for Development of RDA’s site: http://www.rda-jsc.org/rda.html

63. Kuhagen - June 24, 2010 63 RDA Toolkit? Publishers’ website: http://www.rdatoolkit.org/ Publishers’ site includes information on June-August free open-access period: http://www.rdatoolkit.org/openaccess

64. Kuhagen - June 24, 2010 64 U.S. RDA Test? General information about the Test: http://www.loc.gov/bibliographic- future/rda/test-partners.html LC’s documentation for the Test: http://www.loc.gov/catdir/cpso/RDAtest/ rdatest.html

65. Kuhagen - June 24, 2010 65 FRBR and International Cataloguing Principles? Webcasts by Barbara Tillett (LC’s representative to the JSC and Chief, Policy and Standards Division): “FRBR: Things You Should Know, But Were Afraid to Ask” http://www.loc.gov/today/cyberlc/feature_wdesc.php ?rec=4554 “Cataloging Principles and RDA” http://www.loc.gov/today/cyberlc/feature_wdesc.php ?rec=4327

66. Kuhagen - June 24, 2010 66 Questions?