1. Antioch Unified School District Technology Review Team B8 Aubrey Craig, Kathy Cunnane, Karen Kimmel & Mark McCoy

2. Background Information  District Concerns  What is the purpose of FCMAT?

3. Scope and Objectives  Evaluate the District’s Network Security  Physical, application and information  Student Information System  Perimeter  Assess current technology policies  Assess technology staffing  Review District’s administrative and instructional technology programs  Review the E-rate documentation

4. Department Restructuring Goal: Increase efficiency and the ability of the department to provide necessary service functions. Increase efficiency and the ability of the department to provide necessary service functions. Key Factors: Addition of a cabinet level IT Director to oversee the department Addition of a cabinet level IT Director to oversee the department EETT Grant Coordinator EETT Grant Coordinator Increased site support staff Increased site support staff

5. Restructuring Specifics Staffing Changes Budget Implications of Proposed Changes Education Technology Technology Support Administrative Services

6. Proposed Organization Chart IT Director Admin Services Manager (.5 FTE) Systems Superv/ CSIS Coord Systems Tech Fiscal Tech Tech Secretary Tech Support Manager (.5 FTE) Network Analysts (2 FTE) Tech Analyst Technicians (7 FTE) Ed Tech Coordinator EETT Coordinator

7. Policies and Procedures  Acceptable Use Policy  New and Departing Employees  Employee Status Change  Wireless Technology  Personal Computers on District Network  Budget and Hardware Planning  Desktop Security and User Support  Password Policy  Data Backup  District Web Site Administration  New Project Proposal  Technician Use of Personal Vehicles

8. Network Review Equipment has or is reaching end of useful lifespan Present security measures inadequate due to infrastructure and technical deficiencies Cost to implement majority of recommendations is minimal and more expensive items may be covered without encroaching on the general fund

9. Benefits & Risks of Implementation  Benefits  Improved Security  Improved Speed  Improved Reliability  Improved Response Time/Support Level  Risks  System downtime during conversions  Cost Concerns

10. Risks vs. Benefits RisksBenefits Reliability Increased Productivity System SecuritySystem Failure Compromised System Security

11. Proposed Staffing Changes New Positions: IT Director EETT Grant Manager Expanded Positions: Additional Site Support Technicians (2) Re-Assigned Positions: Information System Technicians (-2) Data System Supervisor/CSIS Coordinator (1) Fiscal Technician (1)

12. Budget Implications of Staff Changes Proposed Changes will increase the department budget by $300,000/year. Funding Sources Identified:  State Ed Tech Funding Available $180,000  Title II Tech Funding Available $ 55,000  EETT Grant Funding Available $ 65,000

13. IT Department Education Technology Mission: Promote successful technology use and provide a strong leadership role within the district’s teaching community. Focus to be on teacher training and classroom integration of technology and services

14. IT Department Technology Support Mission: Promote successful technology use through timely, high quality system support. Priority on servicing classroom technology.

15. IT Department Administrative Services Mission: Promote successful technology use through vision at the cabinet level. Focus to be on leading and supporting the department’s Education and Support staff.

16. Network Modernization Convert to a single routing protocol (TCP/IP) Maintain accurate and current documentation of all network components. Replace components where warranted and use network inventory documentation to anticipate and schedule future equipment replacement Upgrade to CAT 5e and fiber wiring

17. Network Security Configure all network components to support remote logging, time protocols, AAA via RADIUS, time out connections, and other support features to provide audit trail and additional security layers. Use randomly generated SNMP community strings and change them periodically as deemed appropriate

18. Network Security and Upgrades Use only IP-based network applications, continuously update firmware on WAP devises, and use local time stamp and Cisco msec options on local component time stamp logs. Assign unique and separate passwords for command prompts (telnet login and enable password) Convert to 802.1x access control to facilitate secure wireless network

19. Policies and Procedures Acceptable Use Policy  Contain standards of acceptable usage and penalties for misuse  Requires district’s representative and legal counsel to review policy annually  Requires student and staff to sign up at beginning of each school year  Allows the district to have a network monitoring process

20. Policies and Procedures New and Departing Employees  Includes a checklist of forms and accessible for each employee  Emails will be sent to each department head listing employee’s availability  Each department head is required to check off appropriate services for new hire  Employees on leave of absence have access to email only

21. Policies and Procedures Employee Status Change  Technology grant employee access to folders and printers only  Access is granted after the approval of appropriate party Wireless Technology  Allows district configured wireless access only  Allows technology staff or site administrator to confiscate non-district owned device found on district’s network  Confiscate device returned after letter of reprimand

22. Policies and Procedures Personal Computers on District Network  Technology must certify equipment prior to connecting  Prevents district’s software from being loaded onto personal computers  Personal software can only be loaded on district-owned computers after receiving donation documentation from owner Budget and Hardware Planning  Allows the district to set aside funds for new equipment and software  Allows technology to charge a yearly support fee  Allows the district to develop schedule for replacing equipment

23. Policies and Procedures Desktop Security and User Support  Establish a ratio of technician to the number of computers per site  Establish guidelines to assist with equitable and flexibility to meet users’ need  Gives IT Department the ability to establish priority on all work orders Password Policy  Protects against unauthorized access of technology resources  Establish levels of access to technology resources  Establish a standard for password configuration

24. Policies and Procedures Data Backup  Perform one full backup each week with nightly incremental of additional or change data  Perform a full backup off site each week to protect the integrity of the data District Web Site Administration  Requires district web site to go through scrutiny for spelling, content, and adherence to all district policies  Superintendent is responsible for content  Student’s picture can be posted to web site only after receiving written permission from legal parent or guardian

25. Policies and Procedures New Project Proposal  Allows IT Department to be involve in the planning stage of any project or technology over a pre-determined amount  Allows IT Department and Business Service Departments to prevent misuse of fiscal resources to outside entities Technician Use of Personal Vehicles  Establish procedures technicians have to follow in order to be reimburse for personal vehicle usage  Technicians are required to fill a log with time, date, and mileage  IT Administrator must review all logs before reimbursement

26. Policy and Procedures Acceptable Use Policy  Contain standards of acceptable usage and penalties for misuse  Requires student and staff to sign at the beginning of each school year  Allows the district to have a network monitoring process.

27. Policy and Procedures Budget and Hardware Planning  Allows the district to set aside funds for new equipment and software District Web Site Administration  Superintendent is responsible for content

28. Thank you for your time, attention, and consideration