1. ENVIRONMENT CANTERBURY SHAREPOINT INTRANET Adapting SharePoint functionality for a corporate Intranet. Matt Elliott and Julie Blyth

2. Background SharePoint purchased as a result of an organisation wide consultation concluding there was a need for an application that would provide the ability for better knowledge management, collaboration and tools to assist with staff with their main work processes.

3. ECan requirements  Effective Communication  Essential Information for staff  Supporting work processes  Tools for project teams  Encourage better collaboration  Personalisation/Customisation  Social Networking  Self service – easy to use

4. Features  Homepage  Bulletin Board – Custom list  Organisation Calendar - Calendar  Whaddyathink etc –Blog list  Workspaces  Section (Department) areas

6. Organisation Calendar  Previously no central repository for all Council events.  Calendar content  Local calendars from teams, sections and councillors “bubbled up” to feed into wider organisation Calendar using content types.  Content can also be loaded directly into the Corporate calendar.

12. CRM User Group

13. Information and Knowledge Management

15. Section Sites

16. Hazardous Substances and Waste

18. Customer Services

20. Just a few benefits…  User friendly (mostly) for staff to learn basics  Has encouraged better collaboration within and between teams.  Learning from peers as we use SP  New document management practices developed via SP functionality  Saving information / versioning docs  Workflow approval  Blogs/Bulletin Announcements rather than email

21. Next steps  Re-design look and feel  Revise Information Architecture  Main navigation Labels – replace “Stuff” etc  Toolboxes – Information and applications to assist staff in their roles.  Integrate existing external applications into SharePoint  Staff directory integration with My Sites etc

22. Questions