1. County of Riverside ■ Office of the Auditor-Controller Vendor Code/1099 Presentation Robert E. Byrd, CGFM County Auditor-Controller 1

2. County of Riverside ■ Office of the Auditor-Controller Agenda Vendor Code Required Documentation Vendor Types Online Vendor Registration New Vendor Information Requirements Advantages Vendor Code Contacts Open Discussion 2

3. County of Riverside ■ Office of the Auditor-Controller Vendor Code Required Documentation W-9 Taxpayer Identification Number Request AP-1 will substitute W-9 AP-7 Request to Change/Establish Vendor 147-C IRS Letter (New Authorization Letter) Purchasing Website “Company Information” Screen printout 3 1

4. County of Riverside ■ Office of the Auditor-Controller Vendor Types Vendor Code SetIDs ending with ARC: –To be used for employee reimbursement –For non-employee refunds use the RIVCO SetID. 4

5. County of Riverside ■ Office of the Auditor-Controller Vendor Types Vendor Code SetIDs ending with BRC: –Vendor code needs to be set-up under the confidential business unit (BRC) if the payment is confidential (i.e., patient, claimant ) 5

6. County of Riverside ■ Office of the Auditor-Controller Online Vendor Registration For vendors online registration: –Departments must have the regular vendors with RIVCO SetIDs complete the required documentation and register online on the Purchasing department Website. 6

7. County of Riverside ■ Office of the Auditor-Controller Online Vendor Registration The vendor must complete and print out the “Company Information” screen –The screen printout must be included with the required documentation (i.e., W-9, AP-7) –All documentation must be submitted to ACO BEFORE the vendor is approved for vouchering 7

8. County of Riverside ■ Office of the Auditor-Controller Online Vendor Registration The Purchasing Website is located at: http://www.co.riverside.ca.us –Purchasing department notification letter in regard to Vendor Registration is attached 8

9. County of Riverside ■ Office of the Auditor-Controller New Vendor Information Requirements Effective January 1, 2009 –All regular RIVCO SetID vendors must register on the Purchasing department Website. –The IRS 147-C Letter must be sent to the Auditor-Controller Office, GAD, Vendor Code section with all other required documentation. 9

10. County of Riverside ■ Office of the Auditor-Controller New Vendor Information Requirements Effective January 1, 2009 –All RIVCO one-time vendors, ARC vendors and BRC vendors will continue to provide the required documentation with no change to the current process. 10

11. County of Riverside ■ Office of the Auditor-Controller Advantages The ACO will work with departments on an individual basis related to this new requirement. This improvement will provide savings to the County by reducing IRS Civil Penalties. Vendors will benefit by having accurate information recorded with County of Riverside and be included in the bidding process. 11

12. County of Riverside ■ Office of the Auditor-Controller Vendor Code Contacts Vendor Code Section contact list: Denene Guerrero Guzman 955-3837 Jann Kindrell 955-3830 Felix Offor 955-0334 Jason King 955-5179 12

13. County of Riverside ■ Office of the Auditor-Controller Open Discussion ? ? ? ? ? ? ? ? ? ? 13

14. County of Riverside ■ Office of the Auditor-Controller The End 14