1. Proposed Grant Project, 2008- 2010 GOLD/GALILEO Conference August 1, 2008 Tyler Walters, Georgia Tech Toby Graham, University of Georgia

2. The Problem Much of USG’s intellectual product never appears in a permanent printed form Exists as disorganized pockets of digitally born objects & media scattered among individual hard drives, departmental servers, and removable storage media across an institution While USG’s digital scholarly output reflects substantial investment of resources, assets and effort, it;  Lacks curatorial stewardship;  May be inaccessible;  Exists on unsustainable hardware, software, or individual support;  Needs future-proofing migration strategies.

3. Crisis in Scholarly Communication Cost of print and electronic journals increasing at rate that greatly outpaces the general rate of inflation putting enormous pressure on university budgets Publishers charge exorbitant subscription fees for research conducted with public funds Proponents of open access argue for Web-based models that are free to users, particularly for research conducted at public expense

4. Types of Content Electronic theses and dissertations Research and technical reports Pre-print research Post-print research Working papers Conference papers Open access journals Service publications Research proposals Research data sets Organizational documents College and university archives Organizational reports Institutional planning and evaluation documents Learning objects Other resources that reflect the quality and diversity of the USG...

5. Institutional Repositories Enhance access to institution’s intellectual output Provide stewardship for digital scholarship Advance open access approaches to scholarly communication

6. Institutional Repositories As a trend - 210 registered IRs in the U.S. - 949 worldwide

7. Demonstration of an IR: Georgia Tech’s SMARTech Repository http://SMARTech.gatech.edu

8. GALILEO Knowledge Repository Proposing a system-wide approach to Institutional Repositories Concept developed by Regents Advisory Committee on Libraries (RACL) in August 2004

9. Demonstration of GKR test site http://gkr.gatech.edu

10. GKR: The Project Basics 2-yr project to finalize several components toward establishing a comprehensive statewide repository $1,664,650 with $830,703/IMLS, $833,946 inst. Share Institutions / Libraries involved: Leads: Georgia Institute of Technology University of Georgia Participants: Georgia State Univ., Georgia Southern University, Medical College of Georgia, Valdosta State Univ., Albany State Univ., Coastal Georgia Community College North Georgia College and State University (SC survey)

11. GKR Project Components Build a repository of standardized metadata harvested from IRs within the USG (GT and GKR Technical Committee):  Existing: GT, UGA, GSU, GA Southern (coming)  Hosting service for discreet IRs at four USG institutions (GT) Establish other IR-related services: copyright research (UGA); digitization (UGA); content submission (GT/VSU); and preservation (GT) Collaborate with UGA Press to provide open access delivery of 100 out-of-print books Partner with NGCSU to conduct an assessment survey of the USG faculty’s usage and perceptions of IRs Document and make available the GKR organization model to others interested in establishing statewide IRs

12. GKR Searchable Metadata Repository Open source software employed: Searching – Lucene User interface creation – Manakin (in DSpace 1.5) Repository application – DSpace Database – postgreSQL Harvesting protocol – OAI-PMH Metadata scheme – Dublin Core GKR’s collections mapping software to support searching and browsing across IRs  Brings together scholarly works of similar academic units at different institutions into one searchable, browsable DSpace academic community in metadata repository. Will be made available as open source software.

13. GKR’s IR Hosting Service (DSpace) Service maintained by GT Library technology staff Host sites for: MCG, VSU, ASU, CGCC Storage server with 3.5 TB of space Some local control for each hosted institution: Assisted by Web Developer and GRA at GT (IMLS-funded) Will collaborate with hosted sites’ staff:  “front-end” design and technical development, including user interfaces, style sheets, branding graphics, and the community/collections structure GKR approach to hosting IRs is rare among statewide repositories Overcome problems w/ consortial implementations using single IR Supports unique interface designs with distinctive branding and local institutional community and collection structures

14. Figure 1: Metadata is harvested from repositories using OAI- PMH, then a user searches across the metadata Figure 2: Once a user receives results, viewing an item will take them to the repository where the object resides

15. IR-related Services Why? To Reduce Barriers to Recruiting Scholarly Content 1. Copyright research 2. Digitization 3. Content submission 4. Preservation *Services resulted from the USG-wide GKR stakeholder meeting of November 30, 2007, in Athens, GA, with web and phone access across the state

16. Copyright Research Services Copyright services identified as a need during GKR stakeholder session Partnership with the UGA Press Provide guidance and assistance in resolving intellectual property concerns regarding IR submissions

17. Digitization Services GKR stakeholder session identified need for conversion services For potential IR contents currently in print-only form The Digital Library of Georgia will selectively digitize materials for GKR participants

18. UGA Press Initiative University presses are currently in a period of uncertainty and transition Future of university publishing is the subject of national dialog GKR will pilot an approach for digitizing and providing open Web-based access to back listed titles from the UGA Press

19. Content Submission Services *GKR sites responsible for collecting and submitting their IR content, however, many do not have staff to do so* Services will include:  Interpreting/Applying GKR Metadata Guidelines (modified DC)  Resolving content submission issues in DSpace  Submitting content and metadata when needed GT and UGA libraries’ cataloging/metadata staffs  provide these services to other GKR sites needing assistance Valdosta MLIS: 2-4 student interns as content submitters  Students earn 3 credit hours, gain valuable work experience  GKR / VSU MLIS relationship unique in statewide repositories

20. Digital Preservation Services MetaArchive Preservation Network http://metaarchive.org http://metaarchive.org – Decentralized Approach (question “one copy, one institution” approach) – Built on LOCKSS (supports “distributed digital replication” approach). – Closed Archive (No direct public access. High accessibility = high costs) – Automated format emulation tools – Low Cost (Planned minimal expense, low barriers to adoption for mid-size insts.) – Flexible, adaptable multi-inst. model – LC / NDIIPP partnership (1 of 8 initial)

21. USG Faculty IR Interest Survey Leveraging an Existing Initiative: GKR sponsoring a USG-wide faculty survey to assess perceptions, experiences w/ IR use, author’s rights issues, OA publishing activity Survey by Jennifer Campbell-Meier (NGCSU Library).  Ph.D. work, Communication & Information Sci., Univ. of Hawaii Results analyzed with GKR Outreach and Evaluation Committee  Used to improve GKR the technologies, services, marketing Learn about perceptions held by academicians about IRs and Open Access models and build business strategies to address them No surveys of IR use at statewide level  Will inform GKR’s development / Serve as model survey

22. The GKR Model Last deliverable… 1. Document the GKR organizational model 2. Document the GKR technical model: o guidelines for searching, harvesting repository metadata o technical specifications for GKR technologies Communicate, disseminate to statewide and consortial organizations via:  GKR web site  Presentations at meetings and professional conferences  Articles and announcements through library publications

23. IMPACT: GKR Increase USG visibility, prestige through global exposure to its digital scholarship and research Promote information sharing and discovery of research among the 35 USG institutions from a single web site Improve access to learning for the citizens of Georgia at large Create outlet for new forms of instructional media and scholarship, including open access scholarship Provide stewardship for the least permanent (i.e. non-published) elements of the USG’s intellectual works Demonstrate effectiveness of USG insts. and their faculty for assessment and accreditation purposes through enhanced access to their scholarly works Advance scholarly communication by expanding use of IRs to more collections and univs, and explore open access for univ. press content

24. Thank You! Contacts: Tyler Walters, Georgia Tech Library & Info Center – tyler@gatech.edu / 404-385-4489 tyler@gatech.edu Toby Graham, Digital Library of Georgia, University of Georgia – tgraham@uga.edu / 706-583-0213 tgraham@uga.edu