1. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 1 The Problem the traditional divide between –the individual researcher or research group view of the world peer recognition –the organisation management view of the world governance and value for money the traditional fierce independence of researchers and unwillingness to provide information on their activity – a quest for curiosity-led academic research freedom – despite possible advantages in cooperating with the management of an organisation – the view that the IT system provided is inadequate and they could have designed it better!

2. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 2 The Solution CERIF- CRIS plus Links CERIF: Person –Link to organisation HR system CERIF: OrgUnit –Link to organisational webpages –Link to catalogue of organisations (eg D&B) CERIF: Project –Link to organisational project management system –Link to funding organisation(s) records on the project CERIF: Funding –Link to funding organisation programme CERIF: Event –Link to e.g. conference webpage CERIF: Contact –Link to customer relationship management system CERIF: Result_Publication –Link to repository or publisher online database CERIF: Result_Patent –Link to patent database(s) CERIF: Result_Product –Link to e-research portal to datasets, software CERIF: Facility –Link to webpages of facility CERIF: Equipment –Link to webpages of equipment etc

3. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 3 CERIF-CRIS at One Organisation CERIF-CRIS Managing Research Information at a researching or research funding organisation: decision support

4. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 4 CERIF-CRIS at One Organisation Publication repository CERIF-CRIS With associated scholarly publications providing deeper information on the research; metadata in the CERIF-CRIS

5. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 5 CERIF-CRIS at One Organisation Publication repository Dataset Software repository CERIF-CRIS And research datasets and software to allow detailed examination of the research method; metadata in the CERIF- CRIS Note: metadata for products and patents stored in CERIF- CRIS; detail elsewhere (e.g. national or international system)

6. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 6 CERIF-CRIS at One Organisation Publication repository Dataset Software repository Finance system CERIF-CRIS With financial information related to research activity to assess value for money

7. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 7 CERIF-CRIS at One Organisation Publication repository Dataset Software repository Finance system Human Resources system CERIF-CRIS And human resource information related to the research activity to ensure appropriate skills and resource availability

8. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 8 CERIF-CRIS at One Organisation Publication repository Dataset Software repository Finance system Human Resources system Project Management system CERIF-CRIS And project management information including milestones, deliverables and resources of the research to understand the research method This list of organisational ICT systems is not exclusive…

9. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 9 CERIF-CRIS at One Organisation Publication repository Dataset Software repository Finance system Human Resources system Project Management system CERIF-CRIS Directory Services And directory services to control research workflow, messaging, authentication, authorisation, access

10. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 10 CERIF-CRIS at One Organisation Publication repository Dataset Software repository Finance system Human Resources system Project Management system CERIF-CRIS Web pages Directory Services And generation of intranet (organisation), DMZ (trusted business partners) and extranet (public ) web-pages

11. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 11 CERIF-CRIS at One Organisation Publication repository Dataset Software repository Finance system Human Resources system Project Management system CERIF-CRIS Web pages Directory Services This is fine for one organisation but research is international, so…

12. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 12 CERIF Interoperation CERIF-CRIS CERIF provides interoperation of CRIS and associated systems with formal syntax and declared semantics so that it is reliable and scalable. Interconnect Backplane

13. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 13 CRIS + Repositories at 1 institution CRIS Research Context [projects, persons, organisational units funding, products, patents, publications facilities, equipment, events] OA Repository (hypermedia) Documents e-Research repository Datasets and Software OAI- PMH Various protocols End-User CERIF

14. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 14 ….and multiple institutions CRIS OA repository e-Research repository CRIS OA repository e-Research repository CRIS OA repository e-Research repository End-User Institution AInstitution BInstitution C

15. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 15 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support

16. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 16 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support Metadata (index) to scholarly publications (white and grey) in a repository

17. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 17 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support Metadata (index) to scholarly publications (white and grey) in a repository Metadata (index) to research datasets and software in a repository

18. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 18 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support Metadata (index) to scholarly publications (white and grey) in a repository Metadata (index) to research datasets and software in a repository Access view to financial information of an organisation

19. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 19 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support Metadata (index) to scholarly publications (white and grey) in a repository Metadata (index) to research datasets and software in a repository Access view to financial information of an organisation Access view to human resource information of an organisation

20. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 20 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support Metadata (index) to scholarly publications (white and grey) in a repository Metadata (index) to research datasets and software in a repository Access view to financial information of an organisation Access view to human resource information of an organisation Access view to project management information of an organisation

21. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 21 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support Metadata (index) to scholarly publications (white and grey) in a repository Metadata (index) to research datasets and software in a repository Access view to financial information of an organisation Access view to human resource information of an organisation Access view to project management information of an organisation (and to other relevant organisation systems)

22. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 22 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support Metadata (index) to scholarly publications (white and grey) in a repository Metadata (index) to research datasets and software in a repository Access view to financial information of an organisation Access view to human resource information of an organisation Access view to project management information of an organisation (and to other relevant organisation systems) Provision of directory service information for authentication, authorisation, workflow, cooperative working…

23. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 23 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support Metadata (index) to scholarly publications (white and grey) in a repository Metadata (index) to research datasets and software in a repository Access view to financial information of an organisation Access view to human resource information of an organisation Access view to project management information of an organisation (and to other relevant organisation systems) Provision of directory service information for authentication, authorisation, workflow, cooperative working… Generation of web pages presenting the organisation on intranet, DMZ and extranet directly or from other organisational systems through the CERIF-CRIS

24. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 24 Roles of CERIF-CRIS: Re- iteration Research information system for decision-support Metadata (index) to scholarly publications (white and grey) in a repository Metadata (index) to research datasets and software in a repository Access view to financial information of an organisation Access view to human resource information of an organisation Access view to project management information of an organisation (and to other relevant organisation systems) Provision of directory service information for authentication, authorisation, workflow, cooperative working… Generation of web pages presenting the organisation on intranet, DMZ and extranet directly or from other organisational systems through the CERIF-CRIS Interoperation with other CERIF-CRIS (and their associated systems) to give a global view of research information

25. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 25 Take-Home Message Make the CERIF-CRIS the centre of the research organisation to a)Integrate all other systems b)Interoperate with external systems

26. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 26 Nirvana - Retrieval An environment where an end-user can: –Request information and through an intelligent dialogue generate a ‘job’ which provides it Example (Medical R&D planning) –How many researchers expert in GlycoProtein gp120 and CD4 molecule –are likely be available in 2015; –Classify researchers by country, institution; order list of researchers by number of refereed publications to date

27. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 27 Nirvana – input / update An environment where an end-user can: –Input / update information and through an intelligent dialogue obtain assistance where needed and validation of the input Example: –if value input for ‘person’ then possible valid values for ‘organisational unit’ suggested

28. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 28 The Solution is Required: To overcome the ‘effort threshold’ to : obtain the required answers from the CRIS input and update the information in the CRIS maintain data quality in the CRIS Across –local stand-alone CRIS –heterogeneous distributed CRISs Thus achieving ‘nirvana’

29. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 29 How to Achieve this? Effort threshold –Process approach record incrementally as available Improved intelligence for input and retrieval –Metadata And behind it availability, pervasiveness, scalability, end-user friendliness –GRIDs

30. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 30 The R&D Process: Recording Workprogramme Proposal Project Results Exploitation WealthCreation CRIS DATABASE

31. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 31 The R&D Process: Feedbacks Workprogramme Proposal Project Results Exploitation WealthCreation CRIS DATABASE

32. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 32 The R&D Process: Review Workprogramme Proposal Project Results Exploitation WealthCreation review CRIS DATABASE

33. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 33 The WorkProgramme Process Workprogramme Economic factors Societal factors Technology Foresight CRIS DATABASE -World / Country State -World / Country Models -Technology Prediction -Solicited Advice

34. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 34 The Proposal Process Proposal Idea Review Previous Work Objectives Method Resources and dependencies CRIS DATABASE -Previous Results -Previous Projects CRIS DATABASE -Human Resources -Finance

35. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 35 The Project Process Project Project Management System CRIS DATABASE CRIS DATABASE -Previous Results -Previous Projects -Human Resources -Finance

36. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 36 The Results Process Results Initial Results Internal Review Peer Review Publication or Registration CRIS DATABASE CRIS DATABASE Previous Results

37. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 37 The Exploitation Process Exploitation Results Business Plan Finance Production Marketing Selling CRIS DATABASE Marketing Information Economic Information

38. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 38 The Wealth Creation Process Exploitation WealthCreation marketing production employment CRIS DATABASE Marketing Information Economic Information

39. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 39 The R&D Process: Recording Workprogramme Proposal Project Results Exploitation WealthCreation CRIS DATABASE

40. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 40 The R&D Process Recording WorkProgramme Workprogramme ProgrammeName Funding OrgUnit Person responsible Workprogramme document CRIS DATABASE

41. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 41 The R&D Process Recording Proposal Proposal Title Abstract Person(s) OrgUnit(s) Proposal Document CRIS DATABASE

42. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 42 The R&D Process Recording Project Project Title Abstract Person(s) OrgUnit(s) Funding Project Plan CRIS DATABASE

43. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 43 The R&D Process Recording Results-Product Results Person(s) OrgUnit(s) Project(s) Product(s) Product Description CRIS DATABASE

44. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 44 The R&D Process Recording Results-Patent Results Person(s) OrgUnit(s) Project(s) Patent(s) Patent File CRIS DATABASE

45. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 45 The R&D Process Recording Results-Publication Results Person(s) OrgUnit(s) Project(s) Bibliographic Information Article CRIS DATABASE

46. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 46 The R&D Process Recording Exploitation Exploitation Person(s) OrgUnit(s) Business plan Finance Data Marketing Data Production Data Sales Data CRIS DATABASE

47. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 47 The R&D Process Recording Wealth Creation WealthCreation Person(s) OrgUnit(s) Annual Reports/Accounts Employment Records Dividends Records CRIS DATABASE

48. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 48 The R&D Process Workprogramme Proposal Project Results Exploitation WealthCreation Note: some CRIS developers limit recording of outputs from the process to areas indicated Nirvana

49. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 49 Complete Process ICT Support Nirvana is –a complete, –integrated, –end-to-end ICT support –for the research process –across heterogeneous distributed CRISs

50. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 50 How do we achieve this? We need to develop (further) technologies of –Metadata (interoperation) –GRIDs and ambient computing (ease of use) –Workflow (reduce threshold barrier) Thus permitting CRIS to be the central focus (providing R&D context) for research outputs such as publications, patents, products including R&D datasets and software

51. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 51 Metadata and Data Exchange Standards Metadata –a succinct representation of the object of interest –Schema, navigational, associative [descriptive, restrictive, supportive] –Used for rapid retrieval of navigational data to objects of interest –Can also be used for statistical purposes (‘how many…..’,’average number of…’) data (document) SCHEMANAVIGATIONALASSOCIATIVE how to get it constrain it view to users

52. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 52 Metadata Many kinds and standards exist Examples include: –Publications: MARC, DC (Dublin Core) –Geospatial: CSDGM (Content standard for digital geospatial metadata) –Engineering: STEP –Education: LOM (learning object metadata); EDNA (Education Network Australia metadata)

53. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 53 Metadata and CRISs Commonly a CRIS stores the metadata rather than the object itself –e.g. result_publicationId which can be used to access the publication itself (person{author}, title, abstract etc usually stored in the CRIS) –e.g. projectId which can be used to access the detailed project documentation (title, abstract etc usually stored in the CRIS)

54. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 54 Metadata: DCf: Publications UniqueId PersonOrgUnit Security Privacy AccessLevel Charge Restrictive Annotation Classification Quality Assessment OrgUnit UniqueId Domain of CERIF Person Project ResourceIdentifier Subject Keywords Description Resource Type Coverage Temporal Coverage Spatial Title Descriptive Navigational

55. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 55 Metadata in CRISs Used for –Quality: validation on input / update –Summarising: overview results –Retrieval speed (find the list of objects of potential interest) –Controlling access –Rights management –And……..

56. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 56 Metadata in Interoperating CRISs Metadata essential to allow interoperation of CRISs, especially heterogeneous distributed CRISs Provides the information necessary to set up automatically retrieval (or update) over heterogeneous CRISs –Catalog technique –Universal schema technique(s) –Knowledge-based reconciliation technique(s)

57. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 57 Metadata and Data Exchange Standards Data Exchange Standards –Needed not just for data (file) exchange –Also for returning results of a retrieval from one CRIS to another in a form (syntax, semantics) that is processable Metadata plus dataset –Note data exchange standards used extensively in e- business, banking, insurance, medical, engineering, research areas

58. ©euroCRIS/Keith G JefferyCRIS: Stakeholders, Benefits, History, Process, Architecture 20081009 58 The Key: Metadata and Data Exchange Standards Nirvana is –Formal metadata (machine understandable) –Query: Metadata describing CRIS resources to improve queries –Answer: Metadata attached to Query result files (data exchange) so the receiving CRIS or user can understand the output