1. Rotary Club of Bend Doug Ritchie

4.  president@bendrotary.org president@bendrotary.org  vicepresident@bendrotary.org vicepresident@bendrotary.org  treasurer@bendrotary.org treasurer@bendrotary.org  secretary@bendrotary.org secretary@bendrotary.org  presidentelect@bendrotary.org presidentelect@bendrotary.org  webmaster@bendrotary.org webmaster@bendrotary.org  Other possible special event email addresses:  duckrace@bendrotary.org duckrace@bendrotary.org  roseday@bendrotary.org, etc. roseday@bendrotary.org

5.  Update club website in order to –  Promote club activities  Promote club events

6.  Members of Communication team:  John Bushnell  Andrea Holley  Joe Loe  Beth Patterson (has left for Redmond club)  Steve Peters  Doug Ritchie  Jill Trekell

7.  What the team would like to see –  Ease of access to member information  Ease of updating member information  Ability to do event management  Ability to do e-commerce  Ease of site administration  Club calendar and speaker listing  Warehouse for club photographs

8.  What the team would like to see –  Assistance with attendance management  Ability to have a distributed site management solution to allow multiple members to update site  Ability to post speaker presentations  Ability to promote new members to join our club  Connections to social networking

10.  Club Runner, is an award winning membership management and communications platform ▪ www.clubrunner.ca (Canadian company) www.clubrunner.ca ▪ Club Runner now integrated at database level with RI ▪ Currently in use in Rotary in 30 countries, 5 languages ▪ Designed by Rotarians for Rotarians  Other nearby clubs that already use Club Runner ▪ High Desert club (latest software version) ▪ Redmond club (original software version)

11.  Website manager (allows simple website administration)  Member directory in DATABASE with demographics mgmt by members (this is much better than using Excel, etc.)  Event management  Message center/club wide or targeted communications  Attendance manager  E-commerce  E-Bulletin  Membership recruitment tools  …more…

12.  Dues and billing/creates invoices and bills members (not to be used initially)  Committee/team management  Photo albums  Event calendar and planner  Online ecommerce module (extra) and online payment ability  Ability to add sponsor advertisements (members/others) to offset site costs  Hosted solution on a server in Canada

13.  One time fees  Setup $199  Attendance/barcode module $495  Barcode scanner $200  Recurring fees  Monthly base fee $49.95/month up to 120 members  Enhanced committee module +$8.00/month  E-commerce module (will add before needed)

14. ITEMCOST One time setup fee$199 Attendance/barcode module$495 Barcode scanner$200 Monthly fee$49.95/mo. EXTRAS E-commerce module/event runner (lite) (use as needed) $99 setup fee $19.95/mo. + transaction fee Event runner pro (setup later)$1 per registration

15.  Site initial layout online was placed online on 10/8/2010 at www.clubrunner.ca/bend  Initial member data upload has been completed ▪ Data was extracted from RICAS software (now out of date)  We ask all members to update/correct their own demographics (addresses, spouse, email, phone, etc.)  Site is now LIVE at www.bendrotary.orgwww.bendrotary.org

16.  Phase 1 (now)  Full membership rosters, photos  Event calendar and event management  Club team management  Attendance manager with bar code solution  E-Bulletin  Photo albums  Rotary Foundation page(s)  Phase 2 (on or before 3/31/2011)  Dues and billing ▪ Integration with QuickBooks, if desired  E-Billing for member dues/fees  E-commerce

17.  Dramatically improved club management tool avail.  One stop shop for electronic content  Hosted by Club Runner in Canada  Low cost for monthly operation  Sponsorships at $100/year/sponsor will more than pay for the entire site costs including hardware needed  Consistency with other clubs, Districts, and RI  Clean presentation  Ability to easily move administration role to others

19.  Photographs  Photographs of club events  Banner photographs for home page  Sponsorships  Several items needed for completion (Saxons, Arbor Mortgage, Pennbrook, Eagle Mountain, Bill Hopp, OnPoint CU)  Profiles (example – see Patrick O’Keefe)