1. SNMA MedConnect: Service and Efficiency through Technology Presented by Renée Volny, DO, MBA Past Chairperson of the Board of Directors Strategic Planning Council April 2009

2. Website vs. MedConnect SNMA Website SNMA Website Public Homepage Public Homepage Public access Public access General information General information Member recruitment tool Member recruitment tool Document center Document center Membership application Membership application Publication previews Publication previews Benefits preview Benefits preview MedConnect preview MedConnect preview Chapter recruitment tool Chapter recruitment tool Document center Document center Chapter application/charter Chapter application/charter Regional certification Regional certification Fundraising tool Fundraising tool Donations Donations Advertising (Web,JSNMA) Advertising (Web,JSNMA) Corporate Prospectus Corporate Prospectus JSNMA subscriptions JSNMA subscriptions Online store Online store SNMA MedConnect SNMA MedConnect Member-exclusive intranet Member Homepage On-line Networking Community Login required Member/chapter information Document center Scholarship and awards Research forum/fellows Program applications NLI & AMEC registrations Full-length publications Online programs e-Mentoring Management Center Chapter renewal/charter archive Leadership training modules Program applications PRIDE, Comm Svc Awards Report submission Member tracking HOD voting status tracking Fundraising Tool Member-exclusive advertising (discounts, etc…)

3. Website vs. MedConnect Bottom line: SNMA MedConnect is for MEMBERS ONLY!!!

4. Serve members Serve members Benefits, programs, networking Benefits, programs, networking Encourage buy-in Encourage buy-in Get feedback, answer questions, provide info Get feedback, answer questions, provide info Train future leaders Train future leaders Academic, leadership modules Academic, leadership modules Organization, Accuracy, Efficiency Organization, Accuracy, Efficiency Database, reporting, archiving, applications Database, reporting, archiving, applications How can MedConnect help SNMA?

5. Phase I: Creation of MedConnect Assigned Member ID Assigned Member ID Changeable password Changeable password Member profile self-upload/update Member profile self-upload/update Message inbox Message inbox Connect function Connect function Member/chapter search Member/chapter search By specialty & state By specialty & state SNMA Forums SNMA Forums Separate registration and login from MedConnect Separate registration and login from MedConnect Accessible to non-members Accessible to non-members

6. Phase II: Designing with the Future in Mind Navigation mapping Navigation mapping Design the system with all anticipated needs/functions in mind Design the system with all anticipated needs/functions in mind PUBLIC PAGE MEMBER PAGE

7. Proposed Elements Main Elements Main Elements My MedConnect My MedConnect Connect! Connect! e-Programs e-Programs e-Training e-Training Publications Publications Virtual Office Virtual Office Document Center Document Center Dynamic Elements Dynamic Elements Announcements Meeting Registrations Surveys SNMA Store Calendar

8. Proposed Elements Virtual Office Dynamic Elements e-Training My MedConnect Connect! Document Center e-Programs Publications

9. My MedConnect

10. Membership info Membership info Linked to online application Linked to online application Membership number Membership number Membership expiration Membership expiration Membership category Membership category Profile Profile Demographics (name, address, e-mail, etc…) Demographics (name, address, e-mail, etc…) Career info (student/prof, specialty, degrees, etc…) Career info (student/prof, specialty, degrees, etc…) Message inbox Message inbox E-alerts to e-mail or convert all e-mail accounts to new system E-alerts to e-mail or convert all e-mail accounts to new system Portfolio Portfolio Personal page template Blogs My MedConnections My MedConnections Networks, listserves (chapter, region, national) My e-Programs My e-Programs Current programs (e- Mentoring) My e-Training My e-Training Completed training modules

11. Current status: MD Candidate, 2011 Med School of Medicine, Region IV Charleston, SC Major/Specialty/Special interests: Pediatric Neurology Clinical Research My Portfolio My e-Programs My e-Training My MedConnections Message inbox Current status: MD Candidate, 2011 Med School of Medicine, Region IV Charleston, SC Major/Specialty/Special interests: Pediatric Neurology Clinical Research My Portfolio My e-Programs My e-Training My MedConnections Message inbox White Coat Ceremony Jane Johnson Edit my profile My Membership info My MedConnect: Sample Profile

12. Proposed Elements Virtual Office Dynamic Elements e-Training My MedConnect Connect! Document Center e-Programs Publications

13. Connect!

14. Connect! Member search Member search View profiles and portfolios View profiles and portfolios Contact members Contact members Make MedConnections (Network) Make MedConnections (Network) Member forums Member forums Chat Chat Listserves Listserves Chapter/Regional/National Chapter/Regional/National Campaigns Campaigns Major projects (PRIDE, Future Scholars, etc…) Major projects (PRIDE, Future Scholars, etc…) Officer elections Officer elections

15. Proposed Elements Virtual Office Dynamic Elements e-Training My MedConnect Connect! Document Center e-Programs Publications

16. Document Center

17. Program Documents Program Documents Applications Applications New chapters/Regional certification New chapters/Regional certification Scholarships, awards, programs, elections Scholarships, awards, programs, elections Community Service Community Service Handouts, activities Handouts, activities Archives Archives Officer reports Officer reports HOD & BOD minutes HOD & BOD minutes Governing documents Governing documents Constitution Policies and Procedures Manual Strategic Planning Documents Operating Plan Executive & Corporate Agendas Operating Budget (?)

18. Proposed Elements Virtual Office Dynamic Elements e-Training My MedConnect Connect! Document Center e-Programs Publications

19. e-Training e-Training

20. e-Training Leadership Training Leadership Training Org training modules Org training modules Officer Officer Member Member Program training Program training Pipeline Pipeline International Health International Health Health Ed and Dz Prevention Health Ed and Dz Prevention Advocacy Advocacy Academic Training Academic Training ACE-iT Protocol Research Programs e-Clerkships Staff Development Staff Development Staff orientation Development workshops

21. Proposed Elements Virtual Office Dynamic Elements e-Training My MedConnect Connect! Document Center e-Programs Publications

22. e-Programs

23. e-Programs e-Mentoring e-Mentoring Online Service Volunteer Online Service Volunteer Cyber Advocacy Cyber Advocacy Journalism online Journalism online Speakers Bureau Speakers Bureau Preceptor Catalog Preceptor Catalog Interview Hosting Interview Hosting Advisory Center Advisory Center Pre-med Career Commercial Programs Commercial Programs Kaplan, Princeton Review

24. e-Programs: e-Mentoring e-Programs: e-Mentoring Welcome to SNMA e-Mentoring Register now! or Enter e-Mentoring Search e-Mentees Search e-Mentors

25. Proposed Elements Virtual Office Dynamic Elements e-Training My MedConnect Connect! Document Center e-Programs Publications

26. Publications

27. Publications Online access to: Online access to: JSNMA JSNMA President’s Newsletter President’s Newsletter MAPS Minutes MAPS Minutes So you want to be a Doctor? So you want to be a Doctor? Others… Others… Submission Submission Articles Photos Advertisements Main website integration Chapter/Regional events Subscriptions Subscriptions Main website integration

28. Proposed Elements Virtual Office Dynamic Elements e-Training My MedConnect Connect! Document Center e-Programs Publications

29. Virtual Office

30. Regional/National Offices Regional/National Offices Chapter status tracking Membership tracking Upload/access reports Motion upload feature HOD voting status Current officer info Committee listserv Calendar upload Virtual Office Chapter Offices Chapter Offices Charter status Charter status renewal/archive renewal/archive Upload/access reports Upload/access reports Membership tracking Membership tracking HOD voting status HOD voting status Current officer info Current officer info Chapter listserv Chapter listserv Calendar upload Calendar upload

31. Sample Medical School SNMA Chapter Chapter President: Richard Stone Contact info: Office of Diversity 123 University Road Cincinnati, OH. 55555 (888) 555-5555 sample@snma.org View our reports (Login required) Step into our office! (Chapter site) Sample Medical School SNMA Chapter Chapter President: Richard Stone Contact info: Office of Diversity 123 University Road Cincinnati, OH. 55555 (888) 555-5555 sample@snma.org View our reports (Login required) Step into our office! (Chapter site) Region V Sample Chapter Profile (Public View) Officer login www.samplemedschool.edu

32. Sample Virtual Chapter Office (MedConnect Access) Sample Medical School Edit profile Office of Diversity 123 University Road Cincinnati, OH 55555 ==================================================== President: Richard Stone update Advisor:Mary Wright, PhD update Charter Status: Active renew/print/archive # of Members: 26 view members Chapter reports: 1 view/upload reports Financial Stmnts: 2 view/upload reports HOD votes:0 print report Sample Medical School Edit profile Office of Diversity 123 University Road Cincinnati, OH 55555 ==================================================== President: Richard Stone update Advisor:Mary Wright, PhD update Charter Status: Active renew/print/archive # of Members: 26 view members Chapter reports: 1 view/upload reports Financial Stmnts: 2 view/upload reports HOD votes:0 print report Edit office info Region V Main page (888) 555-5555 www.samplemedschool.edu sample@snma.org Message inbox

33. Proposed Elements Virtual Office Dynamic Elements e-Training My MedConnect Connect! Document Center e-Programs Publications

34. Dynamic Elements DynamicElements

35. Constantly changing info Constantly changing info Announcements Announcements Meeting Registrations Meeting Registrations BOD/NLI and AMEC BOD/NLI and AMEC May be available for regional conferences May be available for regional conferences SNMA store SNMA store Surveys Surveys Master Calendar (public access) Master Calendar (public access) Feed from officer event calendar Feed from officer event calendar Dynamic Elements

36. Next Phase: Designing with the Future in Mind Discuss MedConnect features and functions with technology consultant Discuss MedConnect features and functions with technology consultant Consider options for system Consider options for system Software vs. online Content Management System (CMS) Software vs. online Content Management System (CMS) Be sure that the chosen system has add-on capability Be sure that the chosen system has add-on capability Prioritize system elements Prioritize system elements Which elements should be created first? Which elements should be created first? Create navigation map Create navigation map This will be an ongoing project as each element is introduced This will be an ongoing project as each element is introduced Funding Funding Need to dedicate several budget years to this project Need to dedicate several budget years to this project