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CANKAYA UNIVERSITY OFFICE OF BASIC AND ELECTIVE COURSES -ENGLISH UNIT-
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES CANKAYA UNIVERSITY OFFICE OF BASIC AND ELECTIVE COURSES -ENGLISH UNIT- ORAL PRESENTATION SKILLS FOR ENG-206 UNIT 3 - WEEK 5 MY NEXT SLIDE SHOWS
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
OUTLINE Types of audio visual aids Activities in the book Saying numbers The rule of six Emphasizing important points Design of audio visual aids CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
AUDIO VISUAL AIDS PowerPoint: Majority of presenters use it today. They are preferred because: Cheap Easy to create Time saving Allow for a wide range of artistry (But be careful!!!) CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
AUDIO VISUAL AIDS Overheads: Images printed on clear plastic sheets and projected onto a wide screen or wall using an overhead projector. They are preffered because: Readily available CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
AUDIO VISUAL AIDS Overheads: However, difficult use due to such drawbacks as: Their size Clarity Quality of the projector CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
OTHER TYPES What other types of audio visual aids do you know???? Videos Objects Models Photographs CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
OTHER TYPES What other types of audio visual aids do you know???? Drawings Handouts Brochures Posters CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
STARTER p.23 Microphone Markers Whiteboard Flip chart Data projector CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
STARTER p.23 6. Screen 7. OHP 8. Transparency 9. Pointer 10. Pinboard CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
ACTIVITY Page: 23 Flip chart X Whiteboard X PowerPoint slide X CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
ACTIVITY Page: 24 PRESENTATION-1 these figures highlight/two quarters figures/board PRESENTATION-2 have a look next slide/illustration CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
ACTIVITY Page: 24 PRESENTATION-3 6. sales figures/first 7. can see 8. go back/page 9. flip back CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
SAYING NUMBERS Long numbers are difficult to understand. Try to say them slowly and clearly And point at them while speaking 2m …………………... Two million 1.6 bn ……………….. One point six billion 1/3, 3/4 …………….. One-third, three-quarters CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
SAYING NUMBERS 235 m2 ………… Two hundred and thirty-five square metres 98% ……………. Ninety-eight per cent €150,000 ………..One hundred and fifty thousand euro(s) Use a comma to show thousand and a point to show the decimal place We say “2 million” or “10 billion” (not millions or billions) We say “2 million dollars” or “170 pounds” CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
ACTIVITY Page: 25 251 … two hundred and fifty one 7,489 ……… seven thousand, four hundred and eighty nine 3.8 bn ……… three point eight billion € 49 m ……… forty nine million euro(s) CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
ACTIVITY Page: 25 $ … nineteen dollars and sixty two cents 2/3 …………. Two-thirds 175 m2 ……… one hundred and seventy five square metres 1,240,000 …… one million, two hundred and forty thousand 7.2 ………….. seven point two CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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Design of AVs - The Rule of Six
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES Design of AVs - The Rule of Six A maximum of six lines per slide A maximum of six words per line If you stick to this rule…….. You won’t overload your bullet charts CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
VISUAL AIDS SHOULD… Supplement presentation Outline the main points Serve audience’s needs, not speaker’s Be simple and clear CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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THE PURPOSE OF USING VISUAL AIDS
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES THE PURPOSE OF USING VISUAL AIDS enliven a difficult / boring subject help illustrate complex ideas/concepts help the presenter to stick to the plan CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
TIPS ON PREPARING VISUAL AIDS CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
TIPS Start with an outline of the goal Keep visual aids BRIEF Do not read AV directly (what you say vs. AV) Ask audience to read or listen, not both CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
TIPS Account for production time (both in planning and selection) Check relevance to topic Use charts and graphs Make sure graphics are not too crowded CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
TIPS Don't let handouts become a distraction Practice with AV Seek feedback on the clarity of your AV Check grammar and spelling CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
MAKING POWER POINT SLIDES Avoiding the Pitfalls of Bad Slides CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ADVANTAGES OF POWERPOINT SLIDES
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES ADVANTAGES OF POWERPOINT SLIDES Professional image Minimal expense Compact and portable CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ADVANTAGES OF POWERPOINT SLIDES
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES ADVANTAGES OF POWERPOINT SLIDES Easy to sort and practice edit insert graphics share CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ADVANTAGES OF POWERPOINT SLIDES
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES ADVANTAGES OF POWERPOINT SLIDES Can be printed copied provided as handout material Many options: animation video clips sound CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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DISADVANTAGES OF POWERPOINT SLIDES
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES DISADVANTAGES OF POWERPOINT SLIDES Equipment not always available Technology being the focus - not content or presenter Noisy projector —distracting Need of a darkened room CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
TIPS TO BE COVERED Outlines Slide Structure Fonts Color Background Spelling and Grammar Conclusions Questions CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
OUTLINE 1st or 2nd slide ---- outline Only main points on the outline slide Ex: Use the titles of each slide as main points CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
SLIDE STRUCTURE 1-2 slides per minute Point / bullet form (no complete sent.) 4-5 points per slide Key words and phrases only CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Slide Structure - Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you. CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Slide Structure – Good Showing one point at a time will: help audience concentrate on what you are saying prevent audience from reading ahead help you keep your presentation focused CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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Slide Structure - Animation
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES Slide Structure - Animation Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Fonts - Good Use at least an 18-point font Use different size fonts for main points and secondary points this font: 28-point main point font: 30-point title font: 42-point Use a standard font like Times New Roman or Arial CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Fonts - Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Color - Good Use a color of font that contrasts sharply with the background Ex: blue font on white background Use color to reinforce the logic of your structure Ex: light blue title and dark blue text Use color to emphasize a point But use this only occasionally CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Color - Bad Using a font color that does not contrast with the background color is hard to read Using color for decoration is distracting and annoying. Using a different color for each point is unnecessary Using a different color for secondary points is also unnecessary Trying to be creative can also be bad CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Background - Good Use backgrounds which are attractive, but simple) Use the same background consistently CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Background – Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Graphs Use graphs rather than just charts and words Data - easier to comprehend & retain Trends - easier to visualize CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Spelling and Grammar Proofread your slides for: speling mistakes the use of of repeated words grammatical errors you might have make Have someone else check your presentation! CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Conclusion Use an effective and strong closing Audience is likely to remember your last words Use a conclusion slide to: Summarize the main points Suggest future avenues of research CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Questions?? End with a simple question slide to: Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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Emphasizing Important Points
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES Emphasizing Important Points Using a verb (stress, emphasize) I’d like to stress the following point. I’d like to draw your attention to the latest figures. I’d like to emphasize that our market position is excellent. CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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Emphasizing Important Points
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES Emphasizing Important Points Using what What is really important is how much we are prepared to invest. What we should do is to talk about intercultural problems. CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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Emphasizing Important Points
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES Emphasizing Important Points Rhetorical Question So, just how good are the results? So, where do we go from here? Why do I say that? Because… CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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Emphasizing Important Points
ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES Emphasizing Important Points Adverb + adjective construction It would be completely wrong to change our strategy at this point. We compared the two offers and found the first one totally unacceptable. I think this fact is extremely important. CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Checklist for Visuals Prepare each visual carefully and separately Check whether the visual really shows what you are saying Make sure your audience can read the visual Find effective headlines Keep design and content simple CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
Checklist for Visuals 6. Use bullet charts for text Reduce text to a minimum Always prepare audience for visual Present information clearly and logically Remember the rule of six CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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ÇANKAYA UNIVERSITY OFFICE OF BASIC & ELECTIVE COURSES
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
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