1. Data Collection and Chapter Organizational Management Ethan LaRochelle - Denver Professionals

2. Managing a Chapter Leadership Structure Roles and Responsibilities Project Selection Raising Funds Growth Institutional Knowledge My Background President, Northeastern University Chapter (2006-2008) Various roles before Traveled with NEU team to Honduras multiple times Chair, EWB-USA Mentors Committee (2009-Present) Membership Chair, Denver Professional Chapter (2011-Present) Project Sustainability Chapter Sustainability Introduction

3. Institutional memory is a collective set of facts, concepts, experiences and know-how held by a group of people. As it transcends the individual, it requires the ongoing transmission of these memories between members of this group. Institutional memory From Wikipedia, the free encyclopedia Institutional Knowledge

4. Types of Data Water Flows Water Quality Geographical Surveys GPS Waypoints Health Surveys Demographic Information General Discussions MOUs An Example: Field Data

5. What not to do with it Write a report (and forget about it?) Save it on a computer (or USB drive, CD, DVD, etc.) File it in an office Put it in a pile Lose it An Example: Field Data

6. Other options Share It! – Web site – Meetings – Maps – Post photos (with Metadata) – Post a report – Put it in the Cloud

7. The Players ---------- Customizability ---------- ---------- Data Saturation ---------- Highly Customizable Data Rich Not Customizable Data Poor

8. The Players ---------- Customizability ---------- ---------- Data Saturation ---------- MediaWiki Drupal Joomla WordPress Google Sites Google+ Facebook LinkedIn Twitter Google Calendar

9. The Players: Mapping ---------- Customizability ---------- ---------- Data Saturation ---------- ESRI - ArcGIS Ushahidi Google Earth

10. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

11. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

12. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

13. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

14. Denver Professionals Joomla CMS (www.ewbdenver.org)www.ewbdenver.org – JNews for Mailings Wiki (www.ewbdenver.org/wiki)www.ewbdenver.org/wiki – Project Data – Event Planning Webdisk (Password Protected) – Funding Information – Project Logs

15. Northeastern University No CMS (www.ewb.neu.edu)www.ewb.neu.edu Google Groups for Mailings Wiki (www.ewb.neu.edu/wiki)www.ewb.neu.edu/wiki – Project Data – Event Planning Google Documents (Password Protected) – Funding Information – Project Logs

16. Distributed Collaboration Students Geographically concentrated University IT resources Quick to adopt technology High turn-over Professionals Geographically sparse Multiple company IT – Silos Generally have more resources – Monetary – Contacts

17. The Players Technologies Wiki CMS Social Media Photo Sharing Mapping Communication

18. Conclusions Each chapter may have different needs Identify the tools for your chapter Standardize on a format Raise awareness – Record everything – Needs to be a habit

19. Thank You Possible Discussion Topics Sharing resources between chapters Template for organization of web presence Other topics in chapter sustainability Questions and Discussion Continue the discussion http://www.ewbdenver.org/wiki

20. Additional Information

21. Additional Tips Minimize overhead – Most of the services in the presentation are free – Use free services as much as possible Have term limits – Student chapters: Don’t let Seniors hold an executive board position, but turn to them for advice Always have a design “under-study” – Under classman or new members should shadow the project design lead Talk with other chapters – What you’re trying to do has probably been done before

22. Additional Tips Make sure you have a solid relationship with your partner NGO – Have open communication If your chapter is new, start with a small project and work up – Make sure the project is a good fit for your chapter

23. Example: Joomla

25. Example: JNews Newsletter

27. Example: Wiki