1. LDR-11: Beyond the Assessment – Creating and Using AT/AAC Implementation Plans Rachel Kuberry, MS.Ed., Ed.S. Amy Golding, M.A., CCC-SLP January 30 th 2014 1:00-2:00 Handouts are available at: www.atia.org/orlandohandouts 1

2. Outline: Assistive Technology Implementation Plan Background Assistive Technology Preparation Steps Process Practical Tips Augmentative and Alternative Communication Preparation Steps Process Practical Tips Q&A 2 Handouts are available at: www.atia.org/orlandohandouts

3. Lexington Public Schools Suburban district outside Boston Approximately 6600 students District-wide specialized programs serving students with: Intellectual impairment Autism Language-based learning disabilities Emotional, behavioral, and/or therapeutic learning needs 3 Handouts are available at: www.atia.org/orlandohandouts

4. What is an Implementation Plan? 4 Handouts are available at: www.atia.org/orlandohandouts A concise document that describes the AT tool and how it will be implemented within the environment. Think of it as an “AT Lesson Plan”

5. Implementation Plan Resources Making It Work: Effective Implementation of Assistive Technology Guide (free book by SETBC found here)here Section 5: Develop Assistive Technology Implementation Plan Implementing Trials with Assistive Technology (free form by WATI found here)here Hey Can I Try That? (free book by Gayl Bowser and Penny Reed found here)here Section called “Make a Plan” addresses incorporating the student into making and AT Plan Samples: Oregon Technology Access Program Form University of Kentucky Form Georgia’s Assistive Technology Intervention Plan 5 Handouts are available at: www.atia.org/orlandohandouts

6. AT Implementation Plans Always Include: 6 Handouts are available at: www.atia.org/orlandohandouts 1.The specific AT tool/s Where it is located What specific features are used 2.The goal of the AT How will we know if the tool is working? How will we know if the tool is not working? 3.When the tool will be used What specific activities will the student use the tool for? 4.Roles and responsibilities of the staff involved 5.Ongoing monitoring What do we do if the Student, Environment, or Tasks change? What do we do at the beginning of the new school year?

7. AT Implementation Plans Sometimes Include: 7 Handouts are available at: www.atia.org/orlandohandouts 1.Trial information How long will the trial last? How will we know if it worked? 2.Non-AT strategies Does the student still need to learn through remediation? 3.Training information How will the adults learn to use the tool? How will the student learn to use the tool? Are the parents going to be included in training? Are there new or different strategies that will require training?

8. 8 Handouts are available at: www.atia.org/orlandohandouts

9. The good: Keeps all team members on the same page Outlines clear roles and responsibilities Increases use of the AT tool 9 Handouts are available at: www.atia.org/orlandohandouts

10. The bad: It takes TIME to create and embed within our service delivery model Might not contain adequate detail for consistent implementation 10 Handouts are available at: www.atia.org/orlandohandouts

11. AT Implementation Plan – Prep 1. Know Your Technology… What does each program/classroom have available? Create an “AT Continuum” for most common assessment areas WATI: http://www.wati.org/?pageLoad=content/supports/free/index.phphttp://www.wati.org/?pageLoad=content/supports/free/index.php Lexington: http://lps.lexingtonma.org/Page/2062http://lps.lexingtonma.org/Page/2062 11 Handouts are available at: www.atia.org/orlandohandouts Complete “Programmatic AT Assessments” for your special education programs Work together with your Instructional Technology Specialists to know what general education technology is available

12. AT Implementation Plan – Prep 12 Handouts are available at: www.atia.org/orlandohandouts 2.Develop Forms and Blank Templates Forms for you to fill out as you gather information: Observation form Team interview form Student interview form Work sample review form Find all of my forms here: http://lps.lexingtonma.org/Page/3429http://lps.lexingtonma.org/Page/3429 Blank templates for Implementation Plans Checklist for the steps of the process “Canned” introduction email to send to Team members

13. 13 Handouts are available at: www.atia.org/orlandohandouts

14. 14 Handouts are available at: www.atia.org/orlandohandouts

15. AT Implementation Plan – Prep 15 3.Create Method for Storing and Sharing the Plan… the AT Binder!

16. AT Implementation Plan – Process 1.Gather information from the Team 2.Observe the student 3.Meet with Teams to draft the Plan 4.Finalize the Plan and share it 5.Ongoing monitoring 16 Handouts are available at: www.atia.org/orlandohandouts

17. 17 Handouts are available at: www.atia.org/orlandohandouts

18. 18 Handouts are available at: www.atia.org/orlandohandouts

19. Tips for making this work: Make blank templates Don’t use the student’s name, when possible Do not go back in time. Create Implementation Plans only for new students. Time is important. If you can’t get time with the teachers, go to the administrators for help. After the Plan is in place, rely on the Team to notify you if anything changes or the plan needs to be adjusted 19 Handouts are available at: www.atia.org/orlandohandouts

20. AAC – in Lexington Similarities Tools alone are not enough Strategies training is important Varying levels of staff familiarity and comfort with tools/strategies Unique Features All low-incidence populations Greater need for family training and involvement Tools and strategies always used across multiple environments and tasks Often asking people to significantly change the way they do things 20 Handouts are available at: www.atia.org/orlandohandouts

21. AAC – Important Concepts Core vocabulary Aided Language Stimulation Prompting Functional communication/problem behaviors Descriptive teaching Activity/task specific communication partner skills See the work of Cathy Binger & Jennifer Kent-Walsh at: http://tinyurl.com/nas923y See links from PrAACtical AAC at: http://praacticalaac.org/tag/partner-training/ 21 Handouts are available at: www.atia.org/orlandohandouts

22. AAC Implementation Forms and Handouts Find all my forms at: Continuum Interview forms Data sheets http://lps.lexingtonma.org/Page/3429 http://lps.lexingtonma.org/Page/3454 Implementation plan Overview handouts Communication protocol Binder forms 22

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32. AAC Implementation Plan – “Light Support”: Linear Process 32 Handouts are available at: www.atia.org/orlandohandouts Always: meet, observe Sometimes: try directly Gather Information Always: meet, discuss, write brief implementation plan Sometimes: write communication protocol Draft Plan Always: provide materials Sometimes: meet again Train Sometimes: provide additional consult or training Follow up

33. AAC Implementation Plan – “Complex Student”: Ongoing Process 33 Handouts are available at: www.atia.org/orlandohandouts Gather Information Draft PlanTrain Draft & Implement Protocol Review & Analyze Data

34. Gather Information 34 Handouts are available at: www.atia.org/orlandohandouts Interview Teachers, therapists, paraprofessionals Parents Student Observe student Across environments Across tasks Try tools Directly with the student Across environments Across tasks

35. Draft Plan 35 Handouts are available at: www.atia.org/orlandohandouts Discuss with team members Mutually draft brief implementation plan including: Tool(s) and strategies to be tried Duration of trial Plan for communication partner training Roles and Responsibilities Data to be collected

36. Train 36 Handouts are available at: www.atia.org/orlandohandouts Emphasis on strategies over tools! Emphasis on collaboration and valued opinions and different needs of varying stakeholders Lecture Print and digital materials Overlap sessions with professional staff Ongoing consultation Structured parent training Trying tools directly with student Frequently assess the needs and skills of communication partners Provide differentiated instruction

37. Draft and Implement Protocol 37 Handouts are available at: www.atia.org/orlandohandouts Discuss with team members Mutually draft detailed communication protocol Modify any data collection as needed Provide additional training to communication partners to ensure consistent implementation

38. Review and Analyze 38 Handouts are available at: www.atia.org/orlandohandouts Review data after trial and on regular basis Modify as needed Data collection Implementation plan Communication protocol Communicate and train communication partners on changes Collect additional information when needed

39. Strategies for involving the Team Encourage the student’s liaison to invite other people to participate If scheduling is an issue, the liaison can gather input from the other team members outside of the scheduling planning meetings 39 Handouts are available at: www.atia.org/orlandohandouts Send questionnaires and checklists via email Draft the AT Implementation Plan with the team! Use blank copies of a Plan Have a face-to-face brainstorming session with the team Type up the plan and send it out to the team for additional feedback Send a finalized copy of the AT Implementation Plan to ALL Team members, including the parents

40. Strategies for involving the Team Including multiple communication partners is strongly recommended May need to be flexible to include family members (e.g., phone calls, multiple meetings) Establish and maintain a positive rapport with team members Support the student’s SLP and/or liaison in moving toward a leadership role 40 Handouts are available at: www.atia.org/orlandohandouts

41. Tips for making this work: Do not go back in time. Create Implementation Plans only for new students. Create and share data sheets and informational handouts on strategies Meet communication partners where they are; build skills and success 41 Handouts are available at: www.atia.org/orlandohandouts For ongoing consultation, document services in the IEP as needed Consider what student, environment, task, and/or tool characteristics impact the need for different levels of service Provide enough support and monitoring to reduce or prevent the tool from being abandoned or only used during speech

42. Thank you for attending this session 42 CEUs – Session Code: LDR-11 More info at: www.atia.org/CEUwww.atia.org/CEU For ACVREP, AOTA and ASHA CEUs, hand in completed Attendance Forms to REGISTRATION DESK at the end of the conference. Please note there is a $15 fee for AOTA CEUs. For general CEUs, apply online with The AAC Institute: www.aacinstitute.orgwww.aacinstitute.org Session Evaluation Please help us improve the quality of our conference by completing your session evaluation form. Completed evaluation forms should be submitted as you exit or to staff at the registration desk. Handouts Handouts are available at: www.atia.org/orlandohandoutswww.atia.org/orlandohandouts Handout link remains live for 3 months after the conference ends. Handouts are available at: www.atia.org/orlandohandouts