1. Microsoft Windows 7 - Illustrated
Unit B:
Working with
Windows Programs

2. Objectives Start a program Open and save a WordPad document
Modify text in WordPad
Work with a graphic in Paint
Microsoft Windows 7 – Illustrated

3. Objectives Copy data between programs Embed or link an object
Print a document
Play a video or audio clip
Work with Windows media
Microsoft Windows 7 – Illustrated

4. Unit Introduction
A program is software used to accomplish specific tasks, such as word processing and file management
Windows accessories are built-in programs that are extremely useful for accomplishing basic tasks
Microsoft Windows 7 – Illustrated

5. Starting a Program
A Windows program is software designed to run on computers using the Windows operating system
The most common way to start a Windows program is to use the Start button on the taskbar
this displays the Start menu which lists common and recently used programs
click the All Programs button and the All Programs submenu displays
Microsoft Windows 7 – Illustrated

6. Starting a Program (cont.)
WordPad is a word-processing program that comes with Windows
a word processor is a program that you use to enter, edit, and format text and graphics
WordPad contains a customizable toolbar, called the Quick Access toolbar, the WordPad button used to select file-related command, a Ribbon with two tabs (Home and View) to quickly select document-related commands, as well as the ruler, the work area, and the status bar
a blinking line, known as the insertion point, appears in the work area indicating where new text will appear
Taskbar buttons appear on the taskbar and represent open windows on the desktop
Microsoft Windows 7 – Illustrated

7. Starting a Program (cont.)
Notepad is another accessory that comes with Windows and is a text editor in which you can enter and edit text only with basic document formatting
With both WordPad and Notepad you can open only one document per open program window at a time
Microsoft Windows 7 – Illustrated

8. Starting a Program (cont.)
Starting WordPad using the Start menu
Windows desktop with WordPad open
Microsoft Windows 7 – Illustrated

9. Creating documents in other languages
Multiple languages can be installed on your computer such as Hebrew, Arabic, Japanese, French, Spanish, German (and many others)
use the Change keyboards options or other input methods and add the desired language
To compose a document that uses more that one language choose the language you want to use, type your message
recipients of the message must have the same languages installed on their computer to read and edit documents
Microsoft Windows 7 – Illustrated

10. Opening and Saving a WordPad Document
A document is a file you create using a word-processing program, such as a letter or a memo
When you start WordPad, a blank document opens which is known as the document window
you can enter text, to create a new document or you can open an existing file, make changes and then save the document
until you save the document, it is stored in the computer’s random access memory (RAM), which is temporary storage whose contents are erased when the computer is turned off
to store a document permanently, you must save it as a file; if this is the first time saving the file you need to specify a filename and folder in the Save As dialog box
Microsoft Windows 7 – Illustrated

11. Opening and Saving a WordPad Document (cont.)
When opening a file, click the WordPad button then click Open
the Open dialog box opens from which you can choose the file you want to open
the Navigation pane is located on the left side of the dialog box and is used to navigate to common locations and recently used files and folders
the Address bar at the top of the dialog box indicates the current folder location which appears as a series of links separated by arrows, and creates a path from the drive to the folder
Microsoft Windows 7 – Illustrated

12. Opening and Saving a WordPad Document (cont.)
When saving as file you have options are to what type of file you want to save
the Save As dialog box allows you to save an existing document with anew name and in a different location
you can select a file format from the Save As dialog box for you new document
in addition to RTF (Rich Text Format), which includes formatting, you can also save documents in Office Open XML, Document (DOCX), which is for Microsoft Word 2007, OpenDocument Text (ODT) which is for exchanging Office documents, and Text Document (TXT) which is plain text
When you start typing text in the File name text box the AutoComplete suggest possible matches with previous filename entries; you can select an entry or continue typing the file name
Microsoft Windows 7 – Illustrated

13. Opening and Saving a WordPad Document (cont.)
Open dialog box
Save As dialog box
Microsoft Windows 7 – Illustrated

14. Working with filename extensions
Filename extensions are the three letters that may appear after a file name in a dialog box or file management program window, such as .txt, docx, .bmp
To display or change filename extensions:
open the Control Panel, click Appearance and Personalization, then click Folder Options
if you want to display filename extensions in dialog boxes and windows, click the View tab in the Folder Options dialog box, then click the Hide extensions for known file types check box to deselect it in the Advanced settings list box
Microsoft Windows 7 – Illustrated

15. Modifying Text in WordPad
An advantage of using a word processing program is that you can edit a document, or change its contents without recreating it
Text can be moved from place to another using the Cut and Paste commands or the drag-and- drop method, which allows you to simply drag text from one location to another
when text is cut from a document, Windows removes it from the document and places it on the Clipboard, a temporary storage place where it remains available to be pasted elsewhere
word wrap-wraps text between the document edges
Microsoft Windows 7 – Illustrated

16. Modifying Text in WordPad (cont.)
The format of text, or the appearance, can be changed to make the document easier to read or more attractive
for special emphasis you can combine formats, such as bold and italic or you can change the font style and size
a font is a set of characters with the same typeface or design such as Arial or Courier that you can increase or decrease in size
font size is measured in points, a point is 1/72 of an inch high
some formats such as italic, bold, underline act as toggle switches; click once to turn the format feature on and click again to turn it off
the Undo command reverses last change made
Microsoft Windows 7 – Illustrated

17. Modifying Text in WordPad (cont.)
Editing and formatting a WordPad document
Microsoft Windows 7 – Illustrated

18. Modifying Text in WordPad (cont.)
Methods for selecting text include
Microsoft Windows 7 – Illustrated

19. Setting paragraph tabs and indents
Tabs set how text or numerical data aligns in relation to the edges of a document
A tab stop is a predefined stopping point along the document’s typing line
Default tab stops are every half-inch, but you can set tab stops manually wherever
to display tab stops on the ruler, click any word in the paragraph
to set a tab stop, click the ruler where you want to set it, or use the Tabs command on the Format menu to open the Paragraph dialog box
to delete a tab stop, drag it off the ruler
Microsoft Windows 7 – Illustrated

20. Setting paragraph tabs and indents (cont.)
Indenting a paragraph means to move it away from the left or right margin
Use the ruler to change the markers for indents:
the left side of the ruler has three markers:
First-line indent marker; the top triangle, which controls where the first line of the paragraph begins
Hanging indent marker; the bottom triangle, which controls where the remaining lines of the paragraph begins
Left indent marker; the small square under the bottom triangle, which allows you to indent the entire paragraph
the right side of the ruler has one marker which is the Right indent marker; controls where the right edge of the paragraph ends
Microsoft Windows 7 – Illustrated

21. Working with a Graphic in Paint
Paint is a Windows accessory you use to create and work with graphics or pictures
You can open and save pictures created in or for other graphics programs using several common file formats, such as .bmp, .tiff, .png, or .jpeg
A bitmap file is a map of a picture created from small dots or pixels
the value of each dot is stored in one or more bits
one bit is used to represent a dot in black and white, or monochrome graphics, whereas multiple bits are used to represent a dot in graphics with color or shades of gray
with a 4-bit graphic, you can use 16 unique colors, an 8-bit graphic 256 colors and a 24-bit graphic 16 million colors
Microsoft Windows 7 – Illustrated

22. Working with a Graphic in Paint (cont.)
To draw or modify graphics in Paint you use buttons, including those in the Tools and Shapes groups, on the Home tab on the Ribbon
the Colors group on the Home tab allows you to select the colors you want to use
The Paint button is used to select file-related commands
The canvas area, or work area, is the white drawing area within the Paint window
You can open more than one Windows program at a time, called multitasking, so while WordPad is still running, you can open Paint and work on drawings and pictures
Microsoft Windows 7 – Illustrated

23. Working with a Graphic in Paint (cont.)
Company logo in Paint
Company logo with a new color fill
Microsoft Windows 7 – Illustrated

24. Working with a Graphic in Paint (cont.)
Paint has buttons, known as tools, for drawing and manipulating pictures, located in the Toolbox
Microsoft Windows 7 – Illustrated

25. Copying Data Between Programs
One of the most useful features Windows offers is the ability to use data created in one file in another file that might be created by a different Windows program
To work with more than one program or file at a time, you simply need to open both programs
To switch from one open window to another, click the correct taskbar button to make a window active
if you tile, or arrange open windows on the desktop so that they are visible, you can switch among them by clicking in the window in which you want to work and then you can use the Cut, Copy, Paste commands to move and copy data between different files
Microsoft Windows 7 – Illustrated

26. Copying Data Between Programs (cont.)
Logo copied from one program to another
Microsoft Windows 7 – Illustrated

27. Switching between files
If you have multiple file and program windows, the taskbar groups them under one program button to reduce the clutter
for example, two WordPad documents will be represented on the taskbar as one button named WordPad
when you click the WordPad button on the taskbar, a thumbnail appears for each open WordPad file from which you can choose the file to view
WordPad taskbar button grouped on taskbar
Microsoft Windows 7 – Illustrated

28. Embedding or Linking an Object
Object Linking and Embedding (OLE) is a way to share information, an object, such as a graphic or chart is created in a source program, and inserted into a destination program
the file that originally contained the object is called the source file and the file where the object is to be inserted is the destination file
Embedding copies the object into the destination file, and increases the file size; editing happens within the destination file using the source program
Linking inserts a representation of the object in the destination file, but the object is still stored in the source file and does not increase the size of the destination file; any changes made to the source appear in the destination file when opening or updating
Microsoft Windows 7 – Illustrated

29. Embedding or Linking an Object (cont.)
Insert Object dialog box
Links dialog box
WordPad document with updated linked object
Microsoft Windows 7 – Illustrated

30. Finding, changing and breaking a linked object
Instead of opening a linked object from its source, you can open it from the destination file using the Open Source button in the Links dialog box
The Open Source button finds the source file containing the linked object and opens the file
The Links dialog box keeps track of the source file location
you can change the linked source to a different file by clicking the Change Source button in the Links dialog box
To break a link and change the object to an embedded object, use the Object Properties
Microsoft Windows 7 – Illustrated

31. Printing a Document
Printing a document creates a printout or hard copy paper document
Most Windows programs have a print option that you can access through the Print dialog box or using a Print command on a menu
printing options vary from program to program but the process works similarly in most of them
If wanting to use the current print options and bypass the Print dialog box, you can use the Quick Print command on the Print submenu
Print Preview allows you to look at the layout and formatting of a document before you print it; making changes before your print saves paper
Microsoft Windows 7 – Illustrated

32. Printing a Document (cont.)
Print Preview option opens a reduced image of the page in the Print preview window
you can use to enlarge the preview image to look at different parts of the document including the margins which is the space between the text and the edge of the document
The Page Setup dialog box is where you can change the margin setting to decrease or increase the area outside of the dotted rectangle
Other printing options can also be changed, such as Page orientation which describes the direction text is printed on the page
Portrait orientation is the page is taller than it is wide
Landscape orientation is the page is wider than tall
Microsoft Windows 7 – Illustrated

33. Printing a Document (cont.)
WordPad document in Print Preview
Print dialog box
Microsoft Windows 7 – Illustrated

34. Creating an XPS document
XML Paper Specification (XPS) is a secure fixed-layout format—similar to an Adobe PDF file—developed by Microsoft that retains the form you intended on a monitor or printer
An XPS document is useful when you want to create a document primarily intended to be read and printed, not modified. Windows 7 allows you to save a document as an XPS file, which you can send to others for review in an
to create an XPS file
select the Microsoft XPS Document Writer in the Print dialog box instead of a printer, click Print, specify a file name and location, then click Save.
to view an XPS file
you need to have a viewer—free downloadable software from Microsoft Office Online—installed on your computer
Microsoft Windows 7 – Illustrated

35. Playing a Video or Audio Clip
Windows Media Player is a Windows 7 accessory with which you can play video, sound, and mixed-media files known as clips stored on your computer which can be played continuously in a loop
you can also copy, or rip, individual music tracks or entire CDs to your computer to create your own playlist or jukebox
you can create, or bun, your own audio CDs or data DVDs, and copy music and videos to portable digital audio players and PCs, such as an MP3 player, cell phone, or mobile device
you can access online stores to purchase music and other media
Microsoft Windows 7 – Illustrated

36. Playing a Video or Audio Clip (cont.)
With Windows Media Player you can modify the media, control the settings, and change the player’s appearance or skin
Windows 7 comes with Windows Media Player version 12, however new versions are periodically released and you can check online for the most recent version
When you play audio in the Now Playing window of the Media Player, you can display a visualization (a visual effect), which displays colors and shapes that change with the beat of the sound
Microsoft Windows 7 – Illustrated

37. Playing a Video or Audio Clip (Cont.)
Library window in Windows Media Player
Playing a video clip in the Now Playing window
Microsoft Windows 7 – Illustrated

38. Playing Media from the Internet
Videos, live broadcasts, and music tracks are types of media available from the Internet
When you stream the media, the video or music starts playing while the file is transmitted over the Internet but is not stored on your computer
when you download a file, it is transferred to your computer before it is played
To stream media from the Internet, locate the Web site that contains the desired media, click the link to the media, then wait for Windows Media Player to start (if necessary) and the first data bits to be transmitted to a temporary memory storage area called a buffer and for the media to start playing automatically
Microsoft Windows 7 – Illustrated

39. Working with Windows Media
In Windows Home Premium, Professional, or Ultimate edition you can use Windows Media Center to play and work with media
Windows Media Center is an entertainment system integrated into your computer that lets you watch live or recorded TV or Netflix movies, play video and look at pictures, listen to music and radio using an FM tuner or the Internet, play and burn CDs and DVDs, browse online media, and play games.
When you start Windows Media Center, the program window fills the screen and no menus or toolbars are displayed
Microsoft Windows 7 – Illustrated

40. Working with Windows Media (cont.)
You navigate by scrolling through a list of main categories, and then scrolling through commands in a selected category
Play, Record, and other VCR/DVD type commands are available when you move the pointer to display them
in addition to the pointer, you can use a remote control or a touch screen to navigate the system
To play FM radio or watch TV, you need to have an FM tuner and a TV tuner card installed on your computer
Microsoft Windows 7 – Illustrated

41. Working with Windows Media (cont.)
Navigating in Windows Media Center
Playing a video in Windows Media Center
Microsoft Windows 7 – Illustrated

42. Changing Windows Media Center settings
You can set up and customize Windows Media Center by selecting the Tasks category on the Home screen, and then selecting the settings command
you can set general options for Windows Media Center and specific options for each of the media types
the general options to set up before getting started include startup and window behavior, visual and sound effect, program library options, parental controls and more
A Windows Media Center Extender is a device you connect to your computer, such as a TV, DVD player, digital camera, or Xbox 360
when you connect an extender, you can control the device from Windows Media Center within a networked environment
Microsoft Windows 7 – Illustrated

43. Summary
A Windows program is software designed to run on computers using the Windows operating system
You can install multiple languages on your computer
When you start WordPad, a blank document opens which is known as the document window
Filename extensions are the three letters that may appear after a file name in a dialog box or file management program window
Microsoft Windows 7 – Illustrated

44. Summary
An advantage of using a word processing program is that you can edit a document, or change its contents without recreating it
Paint is a Windows accessory you use to create and work with graphics or pictures
Windows Media Player is a Windows 7 accessory with which you can play video, sound, and mixed-media files
You can set up and customize Windows Media Center by selecting the Tasks category on the Home screen, and then selecting the settings command
Microsoft Windows 7 – Illustrated