1. DS/ALT’07 Joint Steering Committee Meeting Kyushu University, Japan suzuki@i.kyushu-u.ac.jp October 2, 2007 DS/ALT’07 Joint Steering Committee Meeting@Sendai, Japan Einoshin Suzuki

2. Agenda 1. Financial report of DS/ALT 2006 2. Status report of DS/ALT 2007 3. DS/ALT 2008 4. Rules for becoming an Honorary SC Member 5. New SC members for DS/ALT 6. DS/ALT 2009 7. Others

3. 1. Financial report of DS/ALT2006 Total income: 57,177.21 euros (including 7,420.01 euros received from DS/ALT 2005 ) Total expenses: 40,339.58 euros Surplus = Income – Expenses = 16,837.63 euros Please have a look at the report by Ricard, the Local Arrangement Chair

4. 1. Approvals of the Financial report of DS/ALT2006 On April 30, 2007, Ricard sent us the final report On May 1, 2007, Eijii approved the report and thanked for the large carry over On May 3, 2007, Thomas approved the report and thanked for acquiring a huge amount of sponsoring

5. 2. Status report of DS/ALT2007 Explanation by the PC Chairs

6. Selection Process of Carl Smith Award The PC Chairs identified 11 long papers eligible for the award (at least one student as its author) I have chosen 5 of them (higher average scores for overall recommendation) I have nominated Achim, Ljupco, and Vincent as the Award Committee Members (’05, ’06, ’07 PC Chairs, no conflict of interest) After a rigorous process, Achim reported the decision

7. 2007 Carl Smith Award Winner Mr. Kazuyuki Narisawa (Kyushu Univ.) for his paper "Unsupervised Spam Detection based on String Alienness Measures" co-authored with Hideo Bannai, Kohei Hatano, Masayuki Takeda I propose we make the selection process and the names of the Award Committee Members public

8. Past Award Committees DS 2005: Achim and Tobias DS 2006: Hiroshi, Nada, Ljupco and Klaus (Jantke) DS 2007: Achim, Ljupco, and Vincent

9. 3. DS/ALT 2008 Place: Szeged, Hungary Date: Oct 13, 2008: Tutorials Oct 14 - Oct 16: DS/ALT Sessions DS Conference chair: (to be decided) DS PC chairs: Jean-Francois Boulicaut (INSA Lyon, France) Michael Berthold (University of Konstanz, Germany)

10. 3. DS/ALT 2008 ALT Conference chair: (to be decided) ALT PC chairs (proposals): Gy"orgy Turan (University of Illinois at Chicago, USA) Yoav Freund (University of California at San Diego, USA) Local Arrangement Chair (DS and ALT): János Csirik (Univ. of Szeged & RGAI Szeged)

11. 4. Rules for becoming an Honorary SC member Only approvals for my proposal on Feb 13, 2007 Proposal for DS SC Honorary member 1. An SC member can become an Honorary member if he/she satisfies both of the following conditions A) and B). A) He/she has served at least 10 years for the SC. B) He/she is admitted by the SC to have given an outstanding contribution to the DS conference series. Examples of an outstanding contribution include the followings. B-1) He/she has served as a Chair (e.g. SC Chair, SC Vice Chair, SC Journal Chair if established, etc.) in the SC. B-2) He/she played a leading role in initiating the DS conference series. B-3) He/she has been outstandingly active in the DS conference series (e.g. x: the number of papers, y: the number of participations to the PCs, z: the number of invited talks. x+y+z > 15). Please note that one of B-1), B-2), or B-3) might be sufficient. It is possible that one who satisfies none of B-1), B-2), nor B-3) is admitted due to another condition. The rule says that the SC decides whether the candidate is appropriate. 2. An Honorary member is no more considered as a regular member of the SC. However, he/she can attend the annual SC meeting at the conferences if he/she wishes. The idea, which comes from Professor Motoda, is to keep the SC to a reasonable size. 3. An SC member can become an X Chair in the SC for 3 years if his/her nomination to the X Chair is admitted in the SC. For instance, I expect the followings as the X Chair. A) Journal Chair: works on realizing special issues in academic journals for selected papers in the DS Conferences. B) Sponsorship Chair: seeks for long-term sponsorships to the DS conference series. C) Financial Chair: makes a rule about what to do when we have a profit or a debt. If there is enough money pooled, we can start an option of "seed money". Most desirably we should have a DS account. The Financial Chair should collaborate with the ALT SC because most of financial activities are done with them. It should be noted that each country has a different rule to establish a non-profit organization.

12. 4. Rules for becoming an Honorary SC member 1. An SC member can become an Honorary member if he/she satisfies both of the following conditions A) and B). A) He/she has served at least 10 years for the SC. B) He/she is admitted by the SC to have given an outstanding contribution to the DS conference series.

13. 4. Rules for becoming an Honorary SC member Examples of an outstanding contribution include the followings. B-1) He/she has served as a Chair (e.g. SC Chair, SC Vice Chair, SC Journal Chair if established, etc.) in the SC. B-2) He/she played a leading role in initiating the DS conference series. B-3) He/she has been outstandingly active in the DS conference series

14. 4. Rules for becoming an Honorary SC member B-3) He/she has been outstandingly active in the DS conference series (e.g. x: the number of papers, y: the number of participations to the PCs, z: the number of invited talks. x+y+z > 15). The rule says that the SC decides whether the candidate is appropriate.

15. 4. Rules for becoming an Honorary SC member 2. An Honorary member is no more considered as a regular member of the SC. However, he/she can attend the annual SC meeting at the conferences if he/she wishes. The idea, which comes from Professor Motoda, is to keep the SC to a reasonable size.

16. 4. Rules for becoming an Honorary SC member 3. An SC member can become an X Chair in the SC for 3 years if his/her nomination to the X Chair is admitted in the SC. E.g. A) Journal Chair: works on realizing special issues in academic journals for selected papers in the DS Conferences. B) Sponsorship Chair: seeks for long-term sponsorships to the DS conference series.

17. 4. Rules for becoming an Honorary SC member C) Financial Chair: makes a rule about what to do when we have a profit or a debt. If there is enough money pooled, we can start an option of "seed money". Most desirably we should have a DS account. The Financial Chair should collaborate with the ALT SC because most of financial activities are done with them. It should be noted that each country has a different rule to establish a non-profit organization.

18. 5. New SC members for DS/ALT Vincent Corruble (UPMC, Paris, France) Masayuki Takeda (Kyushu University, Japan) I would like to propose the PC Chairs of DS'07 for new SC member of DS

19. 6. DS/ALT 2009 Place: Porto, Portugal Provisional dates: Oct 4, 2009: Tutorials Oct 5 - Oct 7: DS/ALT Sessions DS Conference chair Pavel Brazdil (University of Porto, Portugal) DS PC Chair Joao Gama (University of Porto, Portugal) A proposal from Porto

20. 7. Others DS/ALT 2010? DS/ALT 2011?