1. ICHEP 2016 Chicago Status Report
Young-Kee Kim
the University of Chicago
IUPAP C11 meeting
August 18, 2015

2. Dates: August 3 – 10, 2016 Other conferences near the ICHEP 2016 time
LHCP 2016, June 13 – 18, Lund, Sweden
Neutrino2016, London: July 4 – 9, London, U.K.
BOOST 2016, July 18 – 22, Europe

3. Conference Location: Sheraton Hotel
Chicago River
Plenary session (~1,000 seats)
9 Parallel sessions (50 – 400 seats)
a few small meeting rooms (20 – 30 seats)
500 rooms for participants reserved
Agreement between “Sheraton Chicago Hotel and Towers” and “The University of Chicago” signed in October 2013

4. Conference Location: Sheraton Hotel
The Chicago shoreline of Lake Michigan
walking distance
Sheraton Hotel
Museum campus
Parks
Concert halls
Beach
Sailing

5. Lodging Sheraton Hotel (conference location)
500 rooms per night (199 US$ / night)
Club quarters (two hotels near Sheraton)
300 rooms per night (130 ~ 150 US$ / night)
~10’ walk to the Conference location
About 100 rooms have two beds
Two people can shared one room
Sheraton Hotel is working to increase this number.

6. Venue Interactions among participants are critical! Satellite meetings
Interact and discuss work.
The venue facilitates these interactions
Hotels and meeting locations: close to each other
Restaurants: next hotels and meeting rooms
Satellite meetings
ICHEP hosting institutions (Chicago) are willing to host satellite meetings before or after ICHEP 2016
Interactions with industry
Exhibition (next to the poster session)
Booth
Session on career opportunities for students and postdocs

7. Program at a Glance

8. Committees

9. Visas Big concern Preparation Russia, China, India, …
Had a meeting with the visa subcommittee
Visa information on the ICHEP2016 web (Dec. 2015)
Added Heidi Schellman (IUPAP US Liaison) to the visa subcommittee
Communication with APS DPF chair

10. Registration fee and travel grants
Depends on the outcome of fund-raising
Goal of the registration fee (as low as possible)
450 – 550 US$ (general)
250 – 350 US$ (students)
Travel support for ~100 people
~1,500 US$ / person  150k US$
Young scientists
Scientists from developing countries
Level of support ranging from the registration fee to the the full travel

11. Sponsors Current and future efforts Committed:
IUPAP, C11 (pending)
American Physical Society, DPF
KEK, Japan
Kavli IPMU, Japan
IBS Center for underground physics, Korea
IBS Center for Axion and Precision Physics Research, Korea
IHEP, China
TRIUMF/AAPS, Canada
CERN, Europe
DESY, Germany
U.Chicago, NIU, IIT, Argonne, Fermilab, …
Current and future efforts
Submit a proposal to NSF (August 2015)
Submit a proposal to DOE (FY2016: after Oct. 2015)
Contacting companies, publishers, other institutions.

12. Social events The Chicago shoreline of Lake Michigan Sheraton Hotel
walking distance
Sheraton Hotel
Museum campus
Parks
Concert halls
Beach
Sailing

13. 10’ walk from the Conference location
Millennium Park Summer Music Festival – Free (every evening from Wed., August 3 to Sat., August 6)
10’ walk from the Conference location

14. Timeline between now and ICHEP2016

15. Int. Advisory Committee: Proposal  Need C11 endorsement