1. Understanding File Management

2. Microsoft Office 2013 Illustrated Objectives Understand files and foldersUnderstand files and folders Create and save a fileCreate and save a file Explore the files and folders on your computerExplore the files and folders on your computer Change file and folder viewsChange file and folder views Open, edit, and save filesOpen, edit, and save files

3. Microsoft Office 2013 Illustrated Objectives Copy filesCopy files Move and rename filesMove and rename files Search for files, folders, and programsSearch for files, folders, and programs Delete and restore filesDelete and restore files

4. Microsoft Office 2013 Illustrated Understanding Files and Folders File management refers to how to create, save, locate and delete files you create with Windows application programsFile management refers to how to create, save, locate and delete files you create with Windows application programs The files and folders on your computer are organized in a file hierarchyThe files and folders on your computer are organized in a file hierarchy

5. Microsoft Office 2013 Illustrated Understanding Files and Folders As you work with your computer, you can add folders to your hierarchy and name them to help you organize your workAs you work with your computer, you can add folders to your hierarchy and name them to help you organize your work Folders organize files into smaller groups of related files for ease of access and useFolders organize files into smaller groups of related files for ease of access and use You also can create subfolders, which are folders that are inside other foldersYou also can create subfolders, which are folders that are inside other folders

6. Understanding Files and Folders Microsoft Office 2013 Illustrated

7. Understanding Files and Folders Microsoft Office 2013 Illustrated

8. Creating and Saving a File Any document you create with a program is temporarily stored in RAMAny document you create with a program is temporarily stored in RAM If the power fails, then everything in RAM is lostIf the power fails, then everything in RAM is lost You must save your document to a disk, either before you exit the program or periodically while you use the programYou must save your document to a disk, either before you exit the program or periodically while you use the program Storage devices include hard disks and USB flash drivesStorage devices include hard disks and USB flash drives

9. Microsoft Office 2013 Illustrated Creating and Saving a File The program you are using will add a file extension at the end of the filename you provideThe program you are using will add a file extension at the end of the filename you provide The file extension identifies the type of file, for example, a document file, a video file, or a music fileThe file extension identifies the type of file, for example, a document file, a video file, or a music file The file extension is a three- or four-letter sequence, preceded by a periodThe file extension is a three- or four-letter sequence, preceded by a period

10. Microsoft Office 2013 Illustrated Save As Dialog Box

11. Microsoft Office 2013 Illustrated Exploring the Files and Folders on Your Computer In a File Explorer window, you can navigate through your computer contents using the File list, the Address bar, and the Navigation paneIn a File Explorer window, you can navigate through your computer contents using the File list, the Address bar, and the Navigation pane

12. Microsoft Office 2013 Illustrated Drive Type DriveIcon Friendly Name Drive Name Called Hard Disk Drive Local Disk C: Drive C DVD Drive DVD-RW Drive, DVD-R Drive, or DVD-ROM Drive Next available drive letter, for example, D: Drive D CD Drive CD-RW Drive, CD-R Drive, or CD-ROM Drive Next available drive letter, for example, E: Drive E USB Flash Drive [varies] Next available drive letter, for example, F: Drive F Drive Names and Drive Icons

13. Changing File and Folder Views You can customize your view, which is a set of appearance choices for files and foldersYou can customize your view, which is a set of appearance choices for files and folders Eight different layoutsEight different layouts The Sort by menu lets you sort, or reorder your files and folders according to several criteriaThe Sort by menu lets you sort, or reorder your files and folders according to several criteria Microsoft Office 2013 Illustrated

14. Changing File and Folder Views Microsoft Office 2013 Illustrated

15. Opening, Editing, and Saving Files Once you have created a file and saved it with a name in a folder on a storage device, you can easily open it and edit itOnce you have created a file and saved it with a name in a folder on a storage device, you can easily open it and edit it

16. Microsoft Office 2013 Illustrated Copying Files The ability to copy files and folders allows you to create backups of important folders and files in case something happens to your original folders and filesThe ability to copy files and folders allows you to create backups of important folders and files in case something happens to your original folders and files If you lose your original file or folder, you can copy it from your backupIf you lose your original file or folder, you can copy it from your backup

17. Microsoft Office 2013 Illustrated Copying Files When you use the Copy command, Windows 8 places a duplicate copy of the file on the clipboardWhen you use the Copy command, Windows 8 places a duplicate copy of the file on the clipboard When you copy a file, the original file stays in its current location and you have a duplicate copy of the same file in another locationWhen you copy a file, the original file stays in its current location and you have a duplicate copy of the same file in another location Hard Disk Drive USB Flash Drive Copy

18. Microsoft Office 2013 Illustrated Copying Files

19. Microsoft Office 2013 Illustrated Copying Files You can use the Send To command to quickly copy a file, a group of files, a folder, or a group of folders from one disk drive to anotherYou can use the Send To command to quickly copy a file, a group of files, a folder, or a group of folders from one disk drive to another

20. Microsoft Office 2013 Illustrated Moving and Renaming Files You can move one of more files or foldersYou can move one of more files or folders When you move a file, the file is transferred to the new location and no longer exists in its original locationWhen you move a file, the file is transferred to the new location and no longer exists in its original location You can move a file using the Cut and Paste commandsYou can move a file using the Cut and Paste commands You can rename files to make the names more descriptive or accurateYou can rename files to make the names more descriptive or accurate

21. Cutting a File Microsoft Office 2013 Illustrated

22. Renaming a File Microsoft Office 2013 Illustrated

23. Using Windows 8 Libraries A library gathers file and folder locations from different locations on your computer and displays them in one locationA library gathers file and folder locations from different locations on your computer and displays them in one location Microsoft Office 2013 Illustrated

24. Searching for Files, Folders, and Programs Windows Search helps you quickly find any program, folder, or fileWindows Search helps you quickly find any program, folder, or file The search text you type is called the search criteriaThe search text you type is called the search criteria Search criteria can be a filename, part of a filename, or any other textSearch criteria can be a filename, part of a filename, or any other text

25. Microsoft Office 2013 Illustrated Searching for Files, Folders, and Programs To search your entire computer, including its attached drives, you can use the Search charmTo search your entire computer, including its attached drives, you can use the Search charm To search within a particular folder, you can use the Search box in a File Explorer windowTo search within a particular folder, you can use the Search box in a File Explorer window

26. Microsoft Office 2013 Illustrated Searching for Files, Folders, and Programs Searching on criterion “new tour”

27. Microsoft Office 2013 Illustrated Searching for Files, Folders, and Programs You can perform advanced searches by using the Search Tools tab on the Ribbon in File ExplorerYou can perform advanced searches by using the Search Tools tab on the Ribbon in File Explorer Search by date, type of file, file size, or file propertySearch by date, type of file, file size, or file property

28. Microsoft Office 2013 Illustrated Deleting and Restoring Files If you no longer need a folder or file, you can delete it from the storage deviceIf you no longer need a folder or file, you can delete it from the storage device By regularly deleting files and folders you no longer need and emptying the Recycle Bin, you free up valuable storage space on your computerBy regularly deleting files and folders you no longer need and emptying the Recycle Bin, you free up valuable storage space on your computer Windows 8 places files and folders you delete in the Recycle BinWindows 8 places files and folders you delete in the Recycle Bin If you delete a folder, Windows 8 removes the folder as well as all files and subfolders stored in itIf you delete a folder, Windows 8 removes the folder as well as all files and subfolders stored in it

29. Microsoft Office 2013 Illustrated Deleting and Restoring Files Delete File dialog box

30. Microsoft Office 2013 Illustrated Deleting and Restoring Files If you later discover that you need a deleted file or folder, you can restore it to its original location, but only if you have not yet emptied the Recycle BinIf you later discover that you need a deleted file or folder, you can restore it to its original location, but only if you have not yet emptied the Recycle Bin Emptying the Recycle Bin permanently removes the deleted folders and files from your computerEmptying the Recycle Bin permanently removes the deleted folders and files from your computer Files and folders you delete from a removable storage drive do not go to the Recycle Bin; they are immediately and permanently deleted and cannot be restoredFiles and folders you delete from a removable storage drive do not go to the Recycle Bin; they are immediately and permanently deleted and cannot be restored

31. Microsoft Office 2013 Illustrated Deleting and Restoring Files Restoring a file from the Recycle Bin