1. WORKING WITH STRUCTURED DATA (1/3) Functional ICT

2. Working with structured data Lesson Aims and Objectives  structure and present data in a table You will learn how to:  build a data table  enter meaningful field names  work with different types of data  format data  sort data in different ways

3. Structuring Data – Starter Task Task – What personal data do you think the college holds about you? How could this be stored in a spreadsheet? 5 mins Right Click on the Cell

4. Formatting Structured data Task – What format type is most suitable and is it a meaningful data name? ― Name ― Age ― Date of birth ― Part number ― Stock code (alpha and numeric) ― Address ― Cost ― Company name ― Salary ― Order date ― Course code ― Car registration 5 mins Extension task : What other data elements can you format? Extension task : What other data elements can you format?

5. The Spreadsheet Column Header Cell Colum n Row Data Table

6. Recap - Structured data Format the cells or columns to suit the data type Use meaning data names Spreadsheets consist of rows, columns and cells A range is a collection of two or more cells. Data can be formatted by :  Right clicking on cell or column  Select format cell  Select data type

7. Structuring Data Task – What obvious features differentiate UK bank notes? http://www.bankofengland.co.uk/banknotes/current/index.htm 10 mins Denomination1 st IssuedSizePortraitColour

8. Structuring Data Can you identify each of the bank notes individually? IDDenomination1 st IssuedSizePortraitColour

9. Structuring Data Task – Using the internet, create a spreadsheet that could log all of the information about UK bank notes? Ensure that appropriate data types are used. http://www.bankofengland.co.uk/banknotes/current/index.htm 10 mins Extension task : Format your spreadsheet using other types of formatting. Extension task : Format your spreadsheet using other types of formatting.

10. Formulas A formula allows you to perform a calculation on the data in the spreadsheet. What calculations might need to be performed on data ? 1.Add 2.Subtract 3.Multiply 4.Divide 5.Average 6.Minimum 7.Maximum

11. To use a formula All formulas start with = (equals sign) =SUM(A1:A3)  Adds all the numbers in a range of cells.  Syntax  =SUM(number1,number2,...) =SUM(A3-A2)  Subtracts number held in A2 from A3

12. To use a formula All formulas start with = (equals sign) Multiplication: Division =SUM(A2/A3) FormulaDescription (Result) =SUM(A2*A3)Multiplies the numbers in the first two cells =PRODUCT(A2:A4)Multiplies all the numbers in the range =PRODUCT(A2:A4,2)Multiplies all the numbers in the range, and 2

13. Operators

14. Additional Task- Level One Task – You are required to create a spreadsheet of your choice. It must have a minimum of 6 columns and 10 rows of information. The spreadsheet must contain data that is formatted to 1. Currency 2. Date 3. General 4. Text 5. Number And use the following formulas: 1. SUM 2. AVERAGE You must use the internet to obtain your information and include web addresses.

15. Additional Task- Level Two Task – You are required to create a spreadsheet of your choice. It must have a minimum of 6 columns and 10 rows of information. The spreadsheet must contain data that is formatted to 1. Currency 2. Date 3. General 4. Text 5. Number And use the following formulas: 1. SUM 2. AVERAGE 3. MIN 4. MAX You must use the internet to obtain your information and include web addresses.

16. Skill Check enter suitable field names  What would be a suitable field name(s) for persons address? format data types  What format would you apply to name, birth and amount owed? enter and edit records  How do you enter a new row or column understand the difference between rows, columns and cells  What is a row, column and cell ?