1. Wayne County Schools Strategic Planning Session January 29 & 30, 2009

2. Strategic Planning Agenda
Welcome
Process
Who are we
Where are we now?
Where do we want to go?
Next Steps

3. Planning Team Ground Rules
Participation
Honesty
Speak For Yourself
Respect Your Peers
Everyone has an Equal Voice

4. Continuous Improvement Model
Who are we?
Beliefs
Mission
Vision
Where are we now? Performance Data Financial Data Stakeholder Input
SWOT Analysis
Where do we want to go? Strategic Goals (or Goal Areas)
Strategic Priorities
How will we know when we have arrived? Performance Objectives Measures & Targets
How do we plan to get there? Initiatives Action Plans
Continuous
Improvement
Model

5. Strategic Planning
Other Planning
Top down
Creates future
3-5 year horizon
External customer focus
Effectiveness
Emphasizes the process
Proactive
Bottom-up/Staff
Extends the present
1 year horizon
Internal customer focus
Efficiency
Emphasizes the plan
Reactive

6. Strategic Planning Pyramid
Mission
Values
Vision
What is our purpose?
What guides our decisions?
Where do we want to be in 5-10 years?
Strategic
Goal Areas
What perspectives describe our organizational strategy?
Performance Objectives
What must we do to successfully execute our strategy?
Strategy Map
What is the logical cause and effect relationship between objectives?
Performance Measures
How will we evaluate performance against expected results?
Targets
How will we know success?
What programs will lead to the desired results?
Initiatives
Tactical
Individual Accountability
Who makes it happen?
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

7. Balanced Approach to School Improvement
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

8. Reaching Consensus Identify Options Discuss Common Ideas
Discuss Differences
Propose Alternative to Settle Difference
Can You Support?

9. Consensus Questions Do I understand? Is it good for the group?
Does it cause any harm?
Can I support?

10. Who are we?

11. What are the wants and expectations of the students, internal and external stakeholders of Wayne County?
PG Page 1

12. What is the current “Brand” of the Wayne County School System ?
PG Page 1
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

13. Beliefs

14. Beliefs
Beliefs represent the deeply held values within an organization and are demonstrated through the day-to-day decisions and actions of the organization.
The beliefs should reflect what is truly important to organization.

15. Beliefs Shared Values Deep and Abiding Convictions
Things You Will Not Compromise On
Not Factual
No “If and Then”
Not Prescriptive (should, ought, must)

16. Sample Belief Statements
We Believe That…..
*A Safe and Orderly Environment is Essential to Community
*Every Person is Worthy of Respect
*All Students Have The Capacity To Learn
*Every Person Deserves the Opportunity to Succeed
*Each Person is Responsible for His or Her Own Actions
*True Success Comes From Within
*Diversity is a Strength

17. QT Test - Beliefs Is It Clear? Is It Important? Do You Believe It?
Does it reflect the shared attitudes and ways of thinking for the school system & community?
Is the list 12 items or less?

18. Wayne County Beliefs
PG Page 2

19. Beliefs Activity
PG Page 2

20. QT Test - Beliefs Is It Clear? Is It Important? Do You Believe It?
Does it reflect the shared attitudes and ways of thinking for the school system & community?
Is the list 12 items or less?

21. Mission

22. Mission
A mission statement defines the core propose of the organization. Unlike goals that may be accomplished over time, a mission is constantly pursued, but never quite achieved.

23. Mission Purpose - is to…, so that… Clients – all students
Function – by providing

24. Sample Mission Statements
The mission of the Sample County School System is to ensure that every student reaches high levels of academic achievement by providing comprehensive education support systems and challenging experiences.
Sample County Schools exist to produce graduates who will successfully compete in the global markeplace
Our mission is to produce high achieving students.
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

25. QT Test - Mission Defines why the organization exists
Is clear, easily understood, and easily repeated
Is concise and focused
Is stated in one sentence
Is long term in nature
Inspires change and drives performance
Uses infinitives to describe the district mission

26. Wayne County Mission
The Wayne County School System, in partnership with parents, the community and society, will provide educational experiences that challenge students to develop responsibility, skills knowledge, integrity and ethics while accommodating students’ potentials in a safe learning environment.

27. Mission Activity
PG Page 3

28. QT Test - Mission Defines why the organization exists
Is clear, easily understood, and easily repeated
Is concise and focused
Is stated in one sentence
Is long term in nature
Inspires change and drives performance
Uses infinitives to describe the district mission

29. Where are we now?

30. SWOT Analysis Strengths Weaknesses
PG Page 4
Strengths
Weaknesses
Weaknesses: Things that hinder accomplishing the mission & vision.
High staff turnover
Number of leaders eligible for retirement
Poor graduation rate
Higher student transiency
Low financial reserves
Strengths: Things that help or support the mission & vision
Dedicated, caring and committed staff
Strong, supportive district leadership
Data-driven decision-making
Enhanced technology throughout the district

31. SWOT Analysis Opportunities Threats
PG Page 4
SWOT Analysis
Opportunities
Threats
Opportunities: Factors/forces that could help accomplish the mission & vision. For example;
Social
Economical
Educational
Demographic
Political
Threats: Factors/forces that could negatively impact the organization & vision. For example;
Social
Economical
Educational
Demographic
Political

32. Where do we want to go?

33. What do we want the new “Brand” for the Greene County School System to be?
PG Page 5
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

34. Vision

35. Vision
An effective Vision statement clarifies the school system’s view about tomorrow’s opportunities and challenges in light of its mission and beliefs. A well articulated Vision statement concisely describes the strategy the school system will use to reach its desired future state.

36. Sample Vision Statements
Sample County Schools will be a world-class school system committed to excellence for all students. Sample County Schools will meet or exceed accountability measures for all students and the system will rank in the top 10% of comparable systems in Georgia. Sample County Schools will be recognized as premier school system where students acquire the knowledge, skills and values necessary to become productive and responsible citizens. Sample County Schools will be the highest academically performing small school System in Georgia.
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

37. QT Test - Vision Is it consistent with mission and beliefs
Does it set the system’s direction for the future
Does it appeal to all stakeholders
Is it Inspirational
Is it Verifiable
Is it Feasible
Is it concise – usually stated in one sentence

38. Wayne County Vision

39. Vision Activity
PG Page
5 & 6

40. QT Test - Vision Is it consistent with mission and beliefs
Does it set the system’s direction for the future
Does it appeal to all stakeholders
Is it Inspirational
Is it Verifiable
Is it Feasible
Is it concise – usually stated in one sentence

41. Strategic Goal Areas

42. Strategic Goals Areas
Provide a framework to describe the organization’s strategy to reach its mission & vision
Include the critical perspectives that must be addressed for the school system to be successful
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

43. Strategic Goals Areas
Traditionally, private sector organizations look at four categories of performance to describe organizational strategy.
Financial
Customer
Internal Processes
Learning and Growth
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

44. Strategic Goals Areas
Many school systems have adapted these four categories of performance to……
Student Achievement
Student & Stakeholder
Internal Processes
Learning and Growth
PG Page 8
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

45. QT Test - Strategic Goal Areas
Do they provide an adequate framework for the organizations strategy to meet its mission and vision?
Do they capture the entire scope of the organization?
Are they balanced?
Are there no more than 3-5 goal areas?
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

46. Strategic Goal Areas Activity
PG Page 6

47. © 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved. Not to be used or reproduced without written permission.

48. Strategic Priorities

49. Strategic Priorities
Strategic priorities identify key performance areas that need to be addressed for each strategic goal area during the next three years
Strategic priorities will give the action team direction as they prepare the strategic plan
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

50. QT Test - Strategic Priorities
Is there one for each strategic goal area?
Do they identify issues critical to the success of the organization over the next two to three years?
Are there no more than 3-6 total strategic priorities?
© 2007 Board of Regents of the University System of Georgia (developed by its GLISI, Georgia’s Leadership Institute for School Improvement). All rights reserved.
Not to be used or reproduced without written permission.

51. Strategic Priorities Activity
PG Page 7

52. Next Steps
Action team will develop Performance Objectives, Initiatives and Action Steps
Action team will bring draft strategic plan back to planning team for review
The plan will be presented to board after the planning team finalizes recommendations
Plan will be available for public input
Plan will be approved by board
System and schools will align improvement planning with the plan

53. Questions

54. CONGRATULATIONS ON A JOB WELL DONE!