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Case Study on how the Navy DASN Acquisition Cut Allocated Web Technology Budget by Two- Thirds
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Deputy Assistant Secretary of the Navy (Acquisition Management) W. Page Glennie June 14, 2006 Department of the Navy
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3 Agenda Background Problem Implementation Results Questions and Answers
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4 Background DASN (ACQ) Mission Provide advice and staff support to ASN(RDA) on contracting and acquisition/business issues Serve as the DoN Competition Advocate General Establish minimum needed acquisition policy to: –Comply with laws and regulations –Promote DoN’s interests –Ensure consistent and standardized business practices Facilitate and improve the acquisition system by: –Developing innovative processes and tools –Proactively acquiring, interpreting and sharing business intelligence –Providing expert consultation services
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5 Background DoN Acquisition Scope All activities associated with acquiring and procuring goods and services Major career disciplines such as Program Management, Contract Management, Software and Systems Engineering, Logistics, and Test & Evaluation etc… Navy Acquisition workforce has over 180,000 government civilians, military, and industry Significant volume of policy documentation to disseminate Dynamic change environment Policy crosses Federal Government, DoD, & DoN
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6 Problem Business Challenge Create a new public web site to support the missions and goals Seamless integration of 3 separate organizations’ web sites Reduce overall operating costs for web services by 60%
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7 Problem Need for a Content Management System Minimize hardware and hosting costs Maintain 10 + years worth of policy, lessons learned, and tools etc.) Decrease time for updates and changes Multiple non-technical personnel to maintain sections of the web site Multi-level access roles for updating, review and publishing
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8 Implementation Approach Contracted with Automation Technologies Inc. (ATI) Market Research Analysis Evaluation of available Content Management Software –COTS –Open Source (28 products reviewed) Develop & Implement Solution
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9 Implementation CMS Evaluation Criteria Functional Requirements Specifications Government Usage Development Support (Community, User Groups) Available Documentation
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10 Implementation Selected CMS: eZ publish Best solution for the Navy DASN (ACQ) The price was right 95% of mandatory functional requirements were supported Easy to divide topics into sections to allow for many content managers and their approvers Easy to use interface for non-technical personnel to maintain their own areas of expertise Large community support base Best solution for the Navy DASN (ACQ)
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11 Implementation DoN Acquisition One Source The web site is “the one authoritative source” for DoN acquisition. Located at http://acquisition.navy.milhttp://acquisition.navy.mil
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12 Results Navy Success Story Saved thousands of dollars avoiding initial software and start up fees associated with COTS products Annual yearly savings of $400,000 With implementation of 2 1/2 years; 1 million dollars already saved. (2 million projected with a 5 year implementation) Decreased vendor support staff from 4 people down to one full time and one half time employee
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13 Q&A Questions & Answers?
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14 Contact Information W. Page Glennie OASN (RD&A) DASN (ACQ) 1000 Navy Pentagon Washington, DC 20350 page.glennie@navy.mil 703-693-4019 Tina Minor Automation Technologies Inc. (ATI) 1950 Old Gallows Road, Suite 350 Vienna, Virginia 22182 tminor@ati4it.com 703-856-8072
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