1. GOALS OF THIS SESSION  Review the How To’s in doing webforms. Discussion around where it is useful, how schools are utilizing it, concerns!  Review of the Email Options - in Core and in AdminConnect. Learn the tricks, be confident that your email was successful. Talk about ways to reduce email potentially by incorporating bulletin board and/or webforms. Webforms & Email

2. STU.328 Maintain WEB Form Information and Responses  Option to indicate what happens to forms and responses at year end  STU.330 Maintain Student WEB Form Response  View and/or maintain form responses for a specific student. Shows all applicable forms for the student even if no response has been given yet.  STU.548 Copy WEB Forms & Responses from Previous  Yearstart option to copy forms and responses from the previous year  STU.558 Student WEB Form Permissions Report  Great reporting for who has responded to (or not) which forms - Available  STU.648 Mass Add a WEB Form Response by Tag/Student  Option to mass add a response to a form for all students with a specific tag, a specific student and/or students  REMINDER: Teachers in TeacherConnect can run response report for their students from TC if form type = CLS Webforms

3.  Only direct your form to appropriate students (select by class, course, …)  Don’t post the form ‘forever’ - dates means expectation  Can follow up with email as STU.525 will allow you to send to particular form or no responses to a form.  Attach a form (can do this in AC).. Often adds clarity!  Always test your form - create your own ID in STU.255 to test Webforms

4. USES FOR WEB FORMS  Can I use your picture (each year or lifetime of the student?)  Annual confirmation and editing of Demographic Information.. Look to our website and studentverify.doc!  Confirmation of Course Requests  Field trip permission forms  IEP approvals  Emergency release information  Course enhancement fee approvals Webforms

5. EMAIL OPPORTUNITIES  EMS.900 Email CIMS Reports (Output) PDF  Prompt for subject and message of email for better flexibility  Select to indent report in email by ¼” or not … important for REPORT CARDS ‘N’  STU.525 Mass Email Message to Parents/Students  Always cc Admin Group Y and include you on that so that you know your email went because you would get a copy of it!  Consider standard message Codes (STU.120) for things like monthly newsletter!  **AdminConnect Send Message** - allows for attachments, previews email addresses, opportunity to export to outlook …..  STU.526 EMAIL Message Log Lookup  Important option to lookup/list all email sent through STU.525 or any of the Connect products Email

6. EMAIL CONSIDERATIONS  If there is a grammatically bad email address - email will stop dead at it  If the send from is not a valid email address or looks like spam - could be troubles.. Don’t make a donotreply@donotreply.com … donotreply@retsd.mb.ca (real domain) is better  Give your first send 5 minutes to go.. Blasting email upon email could confuse your email server. Check STU.526 to confirm your last send before blasting another 1000.  If in doubt - send a single email to yourself from CIMS to confirm email is OK, ie: STU.525 = Test Email Y.. Then a prompt appears on screen 2 asking what email to send to.  My Concern about volumes … over a million emails in a year to parents and students … Are they good with it?! Email