2. The Rider Education Program (REP) Database is a tool designed to assist and help the GWRRA Rider Educators, at all levels of the organization, manage and record the Member’s rider education accomplishments and achievements. It is intended to provide: Tracking of personal accomplishments and individual achievements for the GWRRA REP Levels Program Rapid access to REP Education and Training records Individual certification program status Version 2011-03 March 20112RE Enhanced Database Presentation

3. This seminar will cover the following topics associated with the REP Database: Who’s information will be stored Data entry control and permissions – who can access what Database availability Database login Individual data record access Group data access Modifying a record Reports Additional Functions Differences from Original Database System Future enhancements Questions & Answers Version 2011-03 March 20113RE Enhanced Database Presentation

4. Whose Information will be found on the Database? Rider Education Program (REP) Database was originally designed to store records of GWRRA Members who participate in the REP Levels Program and/or the High Mileage program. The ENHANCED release will contain records for ALL current members. Non-current member records will NOT display. Version 2011-03 March 20114RE Enhanced Database Presentation

5.  Data Entry Control and Permissions Data integrity - vital to ensure that accurate data is collected, stored and maintained. Why is this important? ○ This data is used to determine individual certifications based upon proven rider education accomplishments. How will we minimize data corruption? ○ The ability to modify and manipulate the stored data will be controlled very closely. To do this a “Tiered Access” process has been implemented. Version 2011-03 March 20115RE Enhanced Database Presentation

6.  Data Entry Control and Permissions (continued) “Tiered Access”  “View” access will be given to Chapter Educators so data stored in the database may be used to the maximum extent. REP forms N.7, 8, 9, or 10 will continue to be sent to District Educator to modify a Member’s record.  “Edit” access will be given to Educators at the District, Region and National levels. This will allow the Educators to modify existing records with some minor restrictions. They will also be responsible for maintaining User ID records for their Districts / Regions.  “Administrator” access will be given only to National Program Directors. This information includes everything in the previous level plus maintaining FA/CPR Providers and FAQs, and editing of Instructor certifications that must be earned through specialized training. Version 2011-03 March 20116RE Enhanced Database Presentation

7.  Data Entry Control and Permissions (continued)  Database Availability The REP Database will be available to every Educator who has access to the internet. See Form N.3 MOU – Confidentiality Agreement Each entity (chapter, district, or region educator position) will be assigned a unique User ID and Password. User IDs (created by the Database Administrator) will determine the authority granted to that position. When the office holder changes, the User ID will remain the same, but the PASSWORD should be changed. Version 2011-03 March 20117RE Enhanced Database Presentation

8.  Database Login Go to the “Educators Toolbox” located in the “REP Officer Section” of the GWRRA Rider Education Website. Click on “Rider Education Database” link at the top of the list.. URL: http://re2.gwrra.org/index.php Version 2011-03 March 20118 Educator's Toolbox... (Select the Category you want to jump to)  Rider Education Database  “Give me 5” Chapter Talk Topics  All Forms in Numerical Order  Officer Role, Appointment Process, Conduct, and Policy  REP Handbook  Officer Forms  Level Forms  Master Recognition Eligibility  Helpful Tips and Information  PLP Facilitator Program  Top Gun, Amazing Team Challenge, Field Events, etc.  Inspection Forms  "How To" Seminars given at Wing Ding  Survivor Award Certificate #1 RE Enhanced Database Presentation

9.  Database Login (continued) Version 2011-03 March 20119 Checking this box will cause you to be signed in automatically the next time you connect Sign in with the User ID and password assigned to you. Click here if you forgot your password RE Enhanced Database Presentation

10. Version 2011-03 March 201110 Forgot Password? Enter email address and click submit – You will be sent an email containing the password associated with that email address RE Enhanced Database Presentation

11.  Main (Home) Menu After logging in, you will see the Welcome screen. Note that some of the options shown might not be visible based on your access level. Version 2011-03 March 201111RE Enhanced Database Presentation

12. Options available from the Home menu Member Search Instructor Search / Maint Reports Change Password Class History Add / Maintain Users FAQ (Frequently Asked Questions Available only to Administrator  Add / Maintain Chapters  Add / Maintain FA/CPR  Add / Maintain FAQ  Welcome Message Version 2011-03 March 201112RE Enhanced Database Presentation View / Edit Access Administrator Access

13. Search: Individual Record Version 2011-03 March 201113 Individual data record access: Members’ data may be accessed several ways: Membership number Master Tour Rider number Member’s Name District or Chapter Affiliation Combinations may be used RE Enhanced Database Presentation

14. Version 2011-03 March 201114 Membership Number Enter Member number, with % Note: % is a wildcard. Using it on the end of a Membership number will automatically bring up all family members associated with that number. Search: Individual Record RE Enhanced Database Presentation

15. Version 2011-03 March 201115 Search by Level IV Master Tour Rider Number Search: Individual Record RE Enhanced Database Presentation

16. Version 2011-03 March 201116 Search using Name. Multiple combinations may be used: First + Last Init First Init + Last name (With % sign – wildcard) Search: Individual Record RE Enhanced Database Presentation

17. Version 2011-03 March 201117 Search: multiple records Searching by District / Chapter After keying or selecting District, use drop down list to select from valid chapters in that district methods RE Enhanced Database Presentation

18. Version 2011-03 March 201118 Searching by District Use drop down list to select valid District methods Search: multiple records RE Enhanced Database Presentation

19. Version 2011-03 March 201119 Result: Individual record Result - showing one individual record that was found as a result of search by member number, master number, or name. RE Enhanced Database Presentation

20. Version 2011-03 March 201120 Result: Multiple Records Result – Showing multiple records that were found as a result of a wildcard, or District or Chapter search. Simply scroll down to see results.. RE Enhanced Database Presentation

21. Version 2011-03 March 201121 Sort results Results are listed initially sorted by Last Name. Click on any column head to resort by that field. One click will sort by Member Number in descending order. Click again to reverse the order. RE Enhanced Database Presentation

22. Version 2011-03 March 201122 Sort results Prefer sorted by City? One click will sort by City in descending order. Click again to reverse the order. RE Enhanced Database Presentation

23. Version 2011-03 March 201123 Selecting a Record to Modify/View Details Click on “View” to see the details of a member’s record. Depending on your access level, you may be able to update records from the detail screen. RE Enhanced Database Presentation

24. Version 2011-03 March 201124RE Enhanced Database Presentation View or Modify a Record Basic Member Info

25. Version 2011-03 March 2011RE Enhanced Database Presentation25 Basic Member Information Exported from Membership Database, updated monthly May not be modified in R/E, Member must contact Member Services Click on E-Mail Address will open email program All CURRENT members available Non-current members not displayed No need to ADD records in R/E

26. Version 2011-03 March 2011RE Enhanced Database Presentation26 Chapter Information Home Chapter originally pulled from Membership Database May add or change chapters in R/E Member can affiliate with multiple chapters (Snowbirds?)

27. Version 2011-03 March 201127RE Enhanced Database Presentation View or Modify a Record Basic Member Info Pull down lists allow selection of Region, District, Chapter. Select valid region, then Select from districts within that region, then select from chapters within that district. Add any desired comments (optional).

28. Version 2011-03 March 201128RE Enhanced Database Presentation View or Modify a Record Rider History (Levels Info) Current Level and Status - Current Hover over “History ” to display levels history

29. Version 2011-03 March 201129RE Enhanced Database Presentation View or Modify a Record Rider History (Levels Info) Display levels history Going forward, will show details of each level attained

30. Version 2011-03 March 201130RE Enhanced Database Presentation View or Modify a Record Rider History (Levels Info) Add Level Add details of each level attained Note drop- down list of valid levels Comments Optional

31. Version 2011-03 March 201131RE Enhanced Database Presentation View or Modify a Record Training Courses History Click to Add a history record Hover over “History” to display all Training History records

32. Version 2011-03 March 201132RE Enhanced Database Presentation View or Modify a Record Training Courses History Display of training history records

33. Version 2011-03 March 201133RE Enhanced Database Presentation View or Modify a Record Training Courses History Add a training history record Note the drop down list for valid courses

34. Version 2011-03 March 201134RE Enhanced Database Presentation View or Modify a Record Training Courses History Add a training history record Note the drop down list for valid courses Courses and classes will be added as needed

35. Version 2011-03 March 201135RE Enhanced Database Presentation Instructor List This module is a work in progress This presentation will be updated as additional portions are completed More to Come

36. Version 2011-03 March 201136RE Enhanced Database Presentation Reports Select a valid report from the drop down list Additional reports will be added to the list as developed

37. Version 2011-03 March 2011RE Enhanced Database Presentation37 Reports – Level Information

38. Version 2011-03 March 2011RE Enhanced Database Presentation38 Reports – Level Information (Results)

39. Version 2011-03 March 2011RE Enhanced Database Presentation39 Reports – Level Information (Results) Non-Current highlighted in Red In this instance, LEVEL is current as there are no course requirements for Level I. However, the Courses are NOT current and may not be used for level advancement.

40. Version 2011-03 March 2011RE Enhanced Database Presentation40 Reports – Level Information (Results) Scroll to see more, or select “See All Records” To Print, use your browser Print Function.

41. Version 2011-03 March 2011RE Enhanced Database Presentation41 Reports – Level Information (Results) To Print the Report, use your browser Print Function. Page Setup, Orientation = Landscape, Check “Print Background Colors & Images” Depending on your browser and version, your Page Setup screen may look different

42. Version 2011-03 March 2011RE Enhanced Database Presentation42 Additional Functions Change Password Class History Add / Maintain Users FAQ Administrator Only Functions Add / Maintain Chapters Add / Maintain FA/CPR Providers Add / Maintain FAQ Maintain Welcome Message

43. Version 2011-03 March 201143RE Enhanced Database Presentation Additional Functions Available to View / Edit Users Edit – Sees User List & Class History & Change Password & FAQ View Only – Sees Change Password & FAQ

44. Version 2011-03 March 201144RE Enhanced Database Presentation Additional Functions Available to Administrators Only Add / Maintain FAQ Add / Maintain Chapters Add / Maintain FA/CPR Providers Welcome Message

45. Version 2011-03 March 2011RE Enhanced Database Presentation45 Additional Functions – Change Password Select Change Password – Your current User ID will default. Enter your current password, then the new password you have selected.

46. Version 2011-03 March 2011RE Enhanced Database Presentation46 Additional Functions – Class History This function is in development – Check back later

47. Version 2011-03 March 2011RE Enhanced Database Presentation47 Additional Functions – Add / Maintain Users Requires Edit Access Level. Once the User List is Displayed, Choose Edit or Delete Use the “Filter” To find a specific user(s)

48. Version 2011-03 March 2011RE Enhanced Database Presentation48 Additional Functions – Add / Maintain Users Once the User List is Displayed, Use the “Filter” To find a specific user(s) Choose Edit or Delete

49. Version 2011-03 March 2011RE Enhanced Database Presentation49 Additional Functions – Add / Maintain Users If an Office Holder has changed, Change the Name and Email Address and Password to that of the new officer. Only Administrator may change the Security Level

50. Version 2011-03 March 2011RE Enhanced Database Presentation50 Additional Functions – Maintain Chapters This function is in development – Check back later

51. Version 2011-03 March 2011RE Enhanced Database Presentation51 Additional Functions – Maintain FA/CPR Providers This function is in development – Check back later

52. Version 2011-03 March 2011RE Enhanced Database Presentation52 Additional Functions – Maintain FAQ List Once the List is Displayed, Choose Edit or Delete Use the “Filter” To find a specific item

53. Version 2011-03 March 2011RE Enhanced Database Presentation53 Additional Functions – Maintain FAQ List Once the List is Displayed, Up/Down arrows will move an item within the list Choose Edit or Delete Use the “Filter” To find a specific item Show All Records Add New FAQ

54. Version 2011-03 March 2011RE Enhanced Database Presentation54 Additional Functions – Maintain FAQ List Modify the question and/or the answer, Click Update, Or Cancel

55. Version 2011-03 March 2011RE Enhanced Database Presentation55 Additional Functions – F A Q Displays all of the Frequently Asked Questions Just scroll through and read

56. Version 2011-03 March 2011RE Enhanced Database Presentation56 What’s Different? Based on Membership Data All Current Members Consistency of Member Basic Info Standard Reports No more download / manipulate data New reports added as needed Multiple Transactions – ability to maintain and see details, not just current information

57.  Future Enhancements We will be continuously evaluating the system based on feedback from users. The goal is to improve efficiency and ease of use. Features currently being developed and/or reviewed are: ○ Instructor certifications and Reports ○ Batch update Seminar, Rider Course, MFA class rosters. ○ Others? Version 2011-03 March 201157RE Enhanced Database Presentation

58. Version 2011-03 March 201158RE Enhanced Database Presentation